4 results for Administrative Assistant in Vancouver, BC

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
26.6 - 30.8 CAD / Hourly
We are looking for an Administrative Assistant to join a Contract position supporting day-to-day office operations in Vancouver, British Columbia. This opportunity is ideal for someone who enjoys creating a welcoming front-of-house experience while keeping administrative tasks, scheduling, and event coordination running smoothly. The successful candidate will balance reception duties, vendor communication, and general office support with a high level of independence. Responsibilities: • Act as the first point of contact for visitors, phone inquiries, and general front-desk communication, delivering a courteous and helpful experience. • Coordinate with building operations to address onsite matters promptly and help maintain a safe, functional workplace. • Liaise with external suppliers and service providers to track requests, confirm services, and support timely follow-up. • Manage incoming and outgoing shipments, including receiving deliveries, preparing packages, and maintaining accurate records. • Provide administrative support to the team through calendar management, appointment scheduling, and meeting coordination. • Assist with the planning and execution of meetings, workplace activities, and events, ensuring logistics are organized effectively. • Handle routine correspondence, data entry, and document preparation using Microsoft Office applications and related business tools. • Work independently to prioritize daily tasks, respond to changing needs, and keep office operations organized and efficient.
2026-05-12T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
Our client is a well known Real Estate Development firm in Vancouver BC. They are currently hiring for a Senior Executive Assistant. The Executive Assistant provides high-level support to the President and Owner(s). This position demonstrates a strong ability to be organized and professional and plays a critical role in ensuring a high level of communication within the Company on behalf of the President and Owners. Position Responsibilities • Maintain the President’s calendar, including scheduling meetings and conference calls, and all preparation of meeting materials and related tasks.• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the President by identifying required information, researching background information, and gathering it from appropriate sources.• Coordinate travel arrangements for the President, the Owners, and other executives as required, including preparation and submitting of expenses.• Document and manage meeting outcomes as required.• Liaise with the Executive team and external agencies on key and emerging priorities.• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the President’s priorities.• Provide information and refer callers to other appropriate individuals if matters can be responded to elsewhere.• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.• Assist shareholders with charitable and community outreach event planning and donations.• Arrange and distribute materials for scheduled management meetings.• Process invoices, expense reports, corporate credit card expenses, and cheque requisitions.• Personal tasks as required including booking family vacations, research and/or resourcing.• Various other duties and responsibilities as assigned.
2026-05-11T00:00:00Z

Mine Clerk/Administrator

Vancouver, BC
remote
Contract / Temporary
30.875 - 35.75 CAD / Hourly
We are looking for a detail-oriented Administrator to support a Long-term Contract opportunity with a mining organization in Vancouver, British Columbia. In this role, you will help strengthen operational documentation by reviewing, refining, and creating standard operating procedures that reflect current site practices and safety expectations. This position is well suited to someone who is comfortable working with technical documents, collaborating with operational teams, and maintaining accuracy in a fast-paced industrial environment. Responsibilities:• Examine existing operating procedures, identify required revisions, and update documentation to reflect current mining activities.• Create new procedural documents using a consistent format that supports clarity, compliance, and day-to-day usability.• Rewrite technical materials prepared by external parties into straightforward, standardized internal documents.• Partner with mine operations and safety personnel to confirm that procedures align with site practices and regulatory expectations.• Organize and maintain procedure records, version control, and supporting files to ensure documentation remains current and accessible.• Verify that written instructions accurately capture equipment-related processes and operational workflows.• Contribute to documentation efforts associated with the move toward owner-operated mining activities as required.• Use Microsoft Office applications to prepare, edit, track, and present procedural content with a high level of accuracy
2026-05-11T00:00:00Z