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4 results for Administrative Assistant in Vancouver, BC

Legal Administrative Assistant <p>We are looking for a dedicated family law LAA to join our client, a boutique family law firm in Vancouver downtown. In this role, you will provide essential support to 2 lawyers, focusing on administrative and procedural tasks within the realm of family law. This position requires someone with excellent organizational and communication skills and a strong attention to detail.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><p><br></p><ul><li>Preliminary drafting of correspondence and legal documents</li><li>Understanding of legal procedures in family law</li><li>Filing, file maintenance and calendar diarizations, and incoming/outgoing mail</li><li>Managing BF system</li><li>Fielding client inquiries via telephone contact/management</li><li>Liaising with legal assistants, other lawyers, and clients on file progress</li><li>Assisting with the drafting of court documents, list of documents, Separation Agreements, Minutes of Settlements, financial statements and summaries</li><li>General administrative duties</li></ul><p><br></p> Administrative Assistant We are looking for an experienced Administrative Assistant to join our team on a contract basis in Burnaby, British Columbia. In this role, you will play a pivotal part in ensuring smooth daily operations by handling administrative tasks and supporting both the sales and accounting teams. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and greet visitors in a detail-oriented and friendly manner.<br>• Organize and review files to assist the accounting team with preparation tasks.<br>• Verify paperwork completed by sales representatives for accuracy and completeness.<br>• Handle insurance and security registrations, ensuring all documentation is properly saved and filed.<br>• Assist with quoting and ordering products as part of the sales process.<br>• Support invoicing activities, ensuring timely and accurate processing.<br>• Collaborate with the director and sales team on product-related tasks and initiatives.<br>• Manage inbound and outbound calls, providing excellent customer service.<br>• Coordinate schedules and appointments to streamline team operations.<br>• Perform data entry and maintain records using internal software systems. Executive Assistant to CAO & CFO <p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 2 Executives.</li><li>Screen incoming calls and emails, responding or redirecting as needed.</li><li>Arrange travel logistics, including accommodations, transportation, and itineraries.</li><li>Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.</li><li> Prepare and edit correspondence, communications, reports, and presentations.</li><li>Organize and coordinate departmental meetings and events.</li><li>Process credit card and travel expense claims for the department.</li><li>Maintain filing systems (electronic and paper) and ensure proper documentation storage.</li><li>Act as a liaison between internal departments and external stakeholders as needed.</li><li>Provide reception support for executive visitors.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform other administrative tasks as assigned by executive leadership.</li></ul> Legal Administrative Assistant <p>A highly regarded and well-established downtown Vancouver law firm is seeking a Legal Administrative Assistant to join their busy Corporate practice group. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a fast-paced legal environment and enjoys being a key player in supporting corporate transactions.</p><p><br></p><p><strong>Legal Assistant, Corporate Essential Functions:</strong></p><p><br></p><p>• Accurately proofreading, formatting, drafting and assisting with various legal and general materials, including documents, spreadsheets, reports, memos, presentations, forms and other items, ensuring accuracy, completeness and compliance with legal processes.</p><p>• File maintenance including opening and closing files, completing "Know Your Client" forms, maintaining file lists.</p><p>• Practice management including managing calendars, coordinating meetings and preparing expenses.</p><p>• Entering dockets, billings, preparation of invoices and account letters.</p><p>• Preparing cheque requisitions and trust deposits/withdrawals.</p><p>• Keeping client contact information up to date.</p><p>• Liaising with lawyers, clients, external agencies and other stakeholders on various matters.</p>