4 results for Administrative Assistant in Vancouver, BC

Legal Administrative Assistant We are looking for a dedicated family law LAA to join our client, a boutique family law firm in Vancouver downtown. In this role, you will provide essential support to 2 lawyers, focusing on administrative and procedural tasks within the realm of family law. This position requires someone with excellent organizational and communication skills and a strong attention to detail. Primary Responsibilities: <ul><li>Preliminary drafting of correspondence and legal documents</li><li>Understanding of legal procedures in family law</li><li>Filing, file maintenance and calendar diarizations, and incoming/outgoing mail</li><li>Managing BF system</li><li>Fielding client inquiries via telephone contact/management</li><li>Liaising with legal assistants, other lawyers, and clients on file progress</li><li>Assisting with the drafting of court documents, list of documents, Separation Agreements, Minutes of Settlements, financial statements and summaries</li><li>General administrative duties</li></ul>

Administrative Assistant We are looking for an experienced Administrative Assistant to join our team on a contract basis in Burnaby, British Columbia. In this role, you will play a pivotal part in ensuring smooth daily operations by handling administrative tasks and supporting both the sales and accounting teams. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking. Responsibilities: • Welcome and greet visitors in a detail-oriented and friendly manner. • Organize and review files to assist the accounting team with preparation tasks. • Verify paperwork completed by sales representatives for accuracy and completeness. • Handle insurance and security registrations, ensuring all documentation is properly saved and filed. • Assist with quoting and ordering products as part of the sales process. • Support invoicing activities, ensuring timely and accurate processing. • Collaborate with the director and sales team on product-related tasks and initiatives. • Manage inbound and outbound calls, providing excellent customer service. • Coordinate schedules and appointments to streamline team operations. • Perform data entry and maintain records using internal software systems.

Executive Assistant to CAO & CFO We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities:<ul><li>Manage and coordinate calendars for 2 Executives.</li><li>Screen incoming calls and emails, responding or redirecting as needed.</li><li>Arrange travel logistics, including accommodations, transportation, and itineraries.</li><li>Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.</li><li> Prepare and edit correspondence, communications, reports, and presentations.</li><li>Organize and coordinate departmental meetings and events.</li><li>Process credit card and travel expense claims for the department.</li><li>Maintain filing systems (electronic and paper) and ensure proper documentation storage.</li><li>Act as a liaison between internal departments and external stakeholders as needed.</li><li>Provide reception support for executive visitors.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform other administrative tasks as assigned by executive leadership.</li></ul>

Legal Administrative Assistant A highly regarded and well-established downtown Vancouver law firm is seeking a Legal Administrative Assistant to join their busy Corporate practice group. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a fast-paced legal environment and enjoys being a key player in supporting corporate transactions. Legal Assistant, Corporate Essential Functions: • Accurately proofreading, formatting, drafting and assisting with various legal and general materials, including documents, spreadsheets, reports, memos, presentations, forms and other items, ensuring accuracy, completeness and compliance with legal processes.• File maintenance including opening and closing files, completing "Know Your Client" forms, maintaining file lists.• Practice management including managing calendars, coordinating meetings and preparing expenses.• Entering dockets, billings, preparation of invoices and account letters.• Preparing cheque requisitions and trust deposits/withdrawals.• Keeping client contact information up to date.• Liaising with lawyers, clients, external agencies and other stakeholders on various matters.