<p>Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.</p><p><br></p><p>About the Employer:</p><p>The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.</li><li>Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.</li><li>Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.</li><li>Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.</li><li>Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.</li><li>Review and code invoices, and support accounts payable and receivable functions.</li><li>Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.</li></ul>
<p>We are looking for a dedicated Payroll Administrator to join our clients team for a part-time contract. Based in Vancouver, British Columbia, this part-time role is essential in ensuring the accurate and timely processing of payroll for our organization. With an initial hybrid onboarding period followed by remote work, this position offers flexibility while maintaining a structured approach to payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll using Payworks software, ensuring accuracy and adherence to deadlines.</p><p>• Review and validate payroll data for permanent, part-time, and casual employees.</p><p>• Verify timesheets, addressing any missing hours or incorrect entries with team coordinators.</p><p>• Communicate proactively with managers to resolve payroll discrepancies and ensure timely submissions.</p><p>• Generate payroll reports to confirm final details before submission.</p><p>• Respond to employee inquiries regarding payroll issues, such as discrepancies or missing payments.</p><p>• Escalate unresolved payroll matters to internal stakeholders as needed.</p><p>• Maintain compliance with union agreements and organizational policies in payroll operations.</p>
We are looking for an experienced Payroll Administrator to join our team in Richmond, British Columbia, for a contract position lasting until the end of April. In this role, you will provide critical payroll support to ensure accurate and timely processing for hourly, salaried, and commission-based employees. This position offers a dynamic opportunity to contribute to a fast-paced environment in the retail furniture industry.<br><br>Responsibilities:<br>• Process payroll for hourly, salaried, and commission-based employees, ensuring accuracy and compliance with regulations.<br>• Calculate minimum pay thresholds for commission-based staff and adjust payments accordingly.<br>• Manage payroll reconciliations and benefit administration with precision and attention to detail.<br>• Utilize payroll software systems, including ADP Workforce Now, to maintain records and process payments.<br>• Provide general payroll support to alleviate workload pressures during system implementation.<br>• Collaborate with team members to resolve payroll discrepancies and answer employee inquiries.<br>• Ensure timely processing of payment schedules and compliance with company policies.<br>• Assist in onboarding and training related to payroll systems, as needed.<br>• Work closely with various departments to ensure seamless payroll operations.<br>• Maintain confidentiality and security of sensitive payroll information.
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
<p>A leading organization in the luxury retail sector is seeking an accomplished Executive Assistant to provide critical support to the CEO. This high-impact opportunity is ideal for a polished, highly organized professional who excels in fast-paced environments and values the importance of confidentiality, discretion, and professionalism.</p><p><br></p><p>About the Opportunity:</p><p>Join a renowned company with a longstanding reputation for excellence. As Executive Assistant to the CEO, you will be instrumental in driving organizational efficiency, ensuring effective collaboration across teams, and supporting the CEO in the daily management of priorities and strategic business objectives. This position offers direct access to high-level decision-making processes and the chance to work closely with executive leadership in a dynamic, growth-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Oversee a busy executive calendar, proactively manage appointments, coordinate high-level meetings, and ensure critical tasks and priorities align with business goals.</p><p>• Plan, coordinate, and adjust intricate international and domestic travel arrangements, anticipating needs and navigating shifting schedules with agility.</p><p>• Draft executive communications and polished correspondence, manage the CEO’s inbox, screen requests, and coordinate timely follow-ups on urgent matters.</p><p>• Prepare agendas, compile briefing materials, accurately capture meeting minutes and action items, and monitor follow-ups through to completion.</p><p>• Act as the primary point of contact between the CEO and other company divisions, facilitating seamless communication and collaboration throughout the organization.</p><p>• Handle sensitive documents, information, and communications with the utmost discretion and confidentiality.</p><p>• Support company-wide initiatives and ad hoc projects as directed by the CEO, maintaining professionalism and attention to detail under tight deadlines.</p><p><br></p><p><br></p>
