We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. This long-term contract position offers an exciting opportunity to contribute to essential financial operations while fostering collaboration across multiple departments. The successful candidate will play a pivotal role in maintaining accurate and efficient accounts payable processes, ensuring compliance with organizational policies and procedures.<br><br>Responsibilities:<br>• Process invoices, credit card transactions, and out-of-pocket expenses with precision, adhering to established policies and timelines.<br>• Investigate and resolve purchase order discrepancies, coding errors, and payment issues in the system.<br>• Verify vendor and partner information, including bank details, to ensure secure and accurate transactions.<br>• Support the refinement of reporting processes to enhance departmental efficiency and accuracy.<br>• Contribute to the cleanup of the accounts payable subledger, ensuring data integrity.<br>• Assist in the transition to new financial systems, including Workday and ServiceNow, ensuring seamless implementation.<br>• Conduct daily bank checks to confirm payment success, address returns, and identify unusual activity.<br>• Prepare weekly payment batches and manage bank balances to guarantee sufficient funds for processing.<br>• Provide onboarding and training to new team members, promoting a collaborative and knowledgeable work environment.<br>• Participate in month-end closing activities and audits as needed, ensuring compliance and accuracy.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will be responsible for managing the full cycle of accounts payable processes, ensuring accurate and timely payment of invoices, expenses, and vendor accounts. The ideal candidate will bring strong organizational skills and attention to detail to maintain efficient workflow and compliance with company policies.<br><br>Responsibilities:<br>• Handle the complete accounts payable cycle, including invoice processing, payment runs, and vendor management.<br>• Manage the accounts payable inbox to ensure timely review and approval of incoming invoices.<br>• Process payments using online bill payment systems, wire transfers, and cheque printing as required.<br>• Review and update vendor profiles, ensuring all accounts are accurate and current.<br>• Process employee expense reports using Concur, ensuring proper coding and reconciliation of receipts.<br>• Accurately code invoices and expenses by department, employee, and other relevant categories within the accounting software.<br>• Prepare detailed expense breakdowns in Excel for allocation across departments.<br>• Maintain the contract database and shared drive folders for invoices and supporting documents.<br>• Reconcile monthly prepaid expenses and manage accruals, including preparing journal entries for month-end.<br>• Act as a liaison between vendors, executive assistants, and the finance team, resolving inquiries or issues as they arise.
<p>We are looking for a Senior Financial Reporting Analyst to join our team in the GTA. In this role, you will provide critical insights through detailed financial analysis and reporting, enabling strategic decision-making. This is an exciting opportunity for someone who thrives on working with complex data and delivering actionable recommendations.</p><p><br></p><p>Responsibilities:</p><ul><li>Deliver accurate financial reports, ensuring compliance with regulatory and organizational standards.</li><li>Analyze financial data to identify trends, variances, and opportunities for improvement.</li><li>Conduct project margin analysis by comparing quotes to actual results and providing detailed variance analysis.</li><li>Assist Project Managers and the quoting department in optimizing profitability by providing accurate historical information.</li><li>Assist in the preparation of monthly, quarterly, and annual financial statements.</li><li>Monitor performance against budgets and update forecasts as needed.</li><li>Prepare accurate and timely financial reports, including variance analyses by entities and at the consolidated level.</li><li>Manage monthly revenue reconciliations, including accruals and deferrals, ensuring accuracy and compliance.</li><li>Oversee intercompany transactions and perform reconciliations to ensure accuracy and compliance.</li><li>Analyze financial data to support forecasting, budgeting, and decision-making.</li><li>Provide recommendations for process improvements based on financial findings.</li></ul>
<p>Robert Half is partnered with a law firm in the Mississauga area who is hiring a Bookkeeper to their team. This is a full time permanent position located in the Mississauga area. As the Bookkeeper, you will be responsible for; </p><p><br></p><p><strong>Bookkeeping Responsibilities:</strong></p><ul><li>Manage and process accounts payable, ensuring timely and accurate payments.</li><li>Track and reconcile accounts receivable, including invoicing, collections, and deposits.</li><li>Prepare and process biweekly payroll for a small team, ensuring compliance and accuracy.</li><li>Prepare and make bank deposits, ensuring proper posting into the firm’s accounting system.</li><li>Maintain and reconcile trust accounts, ensuring compliance with applicable regulations and law society requirements.</li><li>Prepare and file HST remittances on time.</li><li>Assist with month-end close processes, including preparing reconciliations and reports.</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Maintain organized digital and physical financial records for audits and general administration.</li><li>Provide support for client invoicing, billing inquiries, and related administrative tasks.</li><li>Assist in preparing documentation for audits and compliance reporting.</li><li>Monitor office supplies and proactively re-order essential items to maintain stock levels.</li><li>Serve as the first point of contact for clients, visitors, and vendors by greeting and assisting them professionally.</li><li>Manage phone calls, emails, and correspondence, directing inquiries to the appropriate personnel.</li><li>Manage incoming and outgoing mail and courier services.</li></ul><p><br></p><p><br></p>
<p>Are you a detail-oriented accounting professional eager to make an impact in the thriving manufacturing industry? We are working with an established client in Bolton to find a skilled <strong>Accounting Coordinator</strong> to join their growing team. This role is perfect for a motivated individual who thrives in a fast-paced environment and excels at collaborating across departments to meet business objectives.</p><p>Key Responsibilities:</p><ul><li><strong>Full-Cycle Accounts Payable:</strong> Oversee all aspects of full-cycle accounts payable operations, including reviewing invoices, processing payments on time, reconciling vendor accounts, and addressing discrepancies.</li><li><strong>Costing and Inventory Management:</strong> Assist in tracking and analyzing manufacturing costs and inventory valuations, helping to maintain accurate financial reporting and inventory controls.</li><li><strong>Departmental Communication:</strong> Act as a critical point of contact, ensuring the accounting department collaborates effectively with operations, production, and external stakeholders, including clients, suppliers, and lenders.</li><li><strong>Financial Record Maintenance:</strong> Prepare and organize financial reports, records, and paperwork in accordance with industry standards and regulations.</li><li><strong>Data Analysis and Reporting:</strong> Collaborate with team members to compile, analyze, and present financial data to support strategic decision-making.</li><li><strong>Ledger and Journal Entries:</strong> Accurately perform journal entries and maintain ledger accountability.</li><li><strong>Month-End Close Assistance:</strong> Support month-end close activities, including general ledger reconciliation and bank account balancing.</li><li><strong>Budgeting and Reporting:</strong> Aid in the preparation of weekly, monthly, and annual budgets and financial reports.</li><li><strong>Tax and Audit Support:</strong> Assist with tax preparation, audits, and solve discrepancies to ensure compliance and accuracy.</li><li><strong>Accounting Software Management:</strong> Enter and manage financial information using accounting software, maintaining complete and accurate company files.</li><li><strong>Debt and Bill Management:</strong> Ensure timely payment of company bills and assist in the collection of outstanding debts.</li><li><strong>Financial Compliance:</strong> Stay updated on company policies and financial regulations, ensuring all practices adhere to compliance standards.</li><li><strong>Collaborative Projects:</strong> Participate in ad hoc projects, offering solutions and contributing insights to improve efficiency and results.</li></ul><p><br></p>
