<p>We are looking for a Facilities Coordinator to join our clients team on a contract basis in Ottawa, Ontario. In this role, you will oversee various office-related tasks, ensuring the workspace operates smoothly and efficiently. This position requires a proactive individual with strong organizational skills and a customer-focused mindset.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Manage front desk operations, including badge activation and deactivation, and handle service tickets for maintenance requests</p><p>-Coordinate office supplies, including ordering meals, snacks, and beverages, and ensure workplace amenities are well-stocked</p><p>-Prepare and set up lunch arrangements, ensuring cleanliness and order in shared spaces.</p><p>-Address minor maintenance issues such as broken sinks and oversee waste disposal and recycling processes, including e-waste management</p><p>-Maintain a clean and organized office environment by emptying trash cans and ensuring meeting rooms are tidy</p><p>-Support meetings by preparing conference rooms and assisting with necessary arrangements</p><p>-Utilize spreadsheets and data management tools to track and organize office operations</p><p>-Provide excellent customer service to employees and visitors, addressing inquiries and concerns promptly</p><p>-Collaborate with the team to enhance training and fire safety procedures as required</p>
<p><strong>We are partnering with an excellent Crown Corporation that's looking to add a bilingual HR Coordinator to their team. This is a full-time/permanent role.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Comprehensive benefits package</p><p>-Pension + 3 weeks vacation/sick days</p><p>-Hybrid (1 day on site/weekly) + flex hours</p><p>-Excellent culture and leadership team</p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Deliver thorough administrative support to different parties, and provide assistance to other Human Resources team members as required.</p><p>-Partner with colleagues throughout the organization to coordinate and advance HR initiatives and special projects.</p><p>-Oversee the full-cycle recruitment process, including posting job advertisements, scheduling interviews, communicating with candidates, and facilitating reference checks.</p><p>-Coordinate onboarding activities for new employees to promote a seamless integration into the organization.</p><p>-Maintain precise, confidential employee records in line with organizational policies and legal standards.</p><p>-Administer HR document management by organizing, archiving, and appropriately disposing of records according to established procedures.</p><p>-Ensure data accuracy and reliability within the Human Capital Management platform to optimize HR functions.</p><p>-Monitor and report on progress against the HR Branch work plan, supporting timely completion of tasks and strategic objectives.</p>
We are looking for a dedicated HR Coordinator to join our team in Kanata, Ontario. In this contract position, you will play a key role in supporting human resources operations and ensuring a positive experience for employees and candidates. The ideal candidate will bring compassion, adaptability, and professionalism to every aspect of their work.<br><br>Responsibilities:<br>• Prepare and deliver accurate employment-related documents, including offer letters and confirmation letters.<br>• Conduct candidate screenings and coordinate interviews to support recruitment processes.<br>• Foster positive interactions with clients and address any HR-related inquiries.<br>• Assist with onboarding new employees and ensure all necessary documentation is completed.<br>• Manage payroll and benefits administration using systems such as ADP Workforce Now and Dayforce.<br>• Support training initiatives to enhance employee development and engagement.<br>• Maintain compliance with HR policies and procedures while managing sensitive information.<br>• Utilize human resources software to enhance administrative efficiency and track employee data.<br>• Collaborate with teams to address HR-related challenges and provide solutions.<br>• Assist in coordinating employee events and wellness programs to support organizational culture.
<p>Our client is looking for a <strong>Manager, Property Services </strong>to oversee the maintenance, operation, and financial management of multiple facilities in Ottawa. This permanent role focuses on ensuring the smooth functioning of physical infrastructure, tenant relations, and staff supervision while maintaining compliance with organizational standards. The ideal candidate will have strong leadership skills, a keen eye for detail, and a commitment to delivering high-quality property management services.</p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (84-102K)</p><p>-Full benefits + defined pension</p><p>-4 weeks vacation + sick days</p><p>-Free parking</p><p>-Flex hours</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee the maintenance and operation of organization-owned properties, including preventive and corrective maintenance, service contracts, and emergency repair arrangements.</p><p>• Conduct annual evaluations of building structures and systems, including capital reserve planning and mechanical and electrical assessments.</p><p>• Manage schedules for repairs, inspections, and maintenance to ensure facilities and equipment remain in optimal condition.</p><p>• Ensure all required permits and licenses are secured, renewed, and compliant with regulations.</p><p>• Maintain an accurate database of property records, inventory, and preventative maintenance plans.</p><p>• Perform regular inspections of residential properties and address tenant concerns promptly and professionally.</p><p>• Coordinate tenant move-ins and move-outs, including inspections and necessary follow-up actions.</p><p>• Negotiate and oversee contracts with third-party vendors for services such as cleaning, landscaping, and security.</p><p>• Develop and manage facility budgets, ensuring expenditures align with organizational priorities and identifying opportunities for cost savings.</p><p>• Supervise and support maintenance staff, including setting objectives, monitoring schedules, and promoting safe work practices</p>
<p>Our client is looking for a dedicated and detail-oriented Accounting Manager or Controller to lead financial operations and organizational administration in Ottawa, ON. This role is ideal for a skilled individual eager to contribute to financial reporting, operational excellence, and compliance within a dynamic environment. The successful candidate will bring strong analytical skills, a solutions-oriented mindset, and the ability to optimize processes for enhanced efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Reconcile monthly bank accounts and ensure alignment between Sage 50 and iMIS account balances.</p><p>• Oversee invoicing for non-membership services and monitor accounts receivable for timely collections.</p><p>• Manage full-cycle accounting processes, including data entry into Sage 50, payroll, and accounts payable.</p><p>• Prepare and deliver monthly financial reports, reconciliations, and in-depth analyses with actionable insights.</p><p>• Maintain compliance with tax filings, audits, and regulatory obligations while ensuring internal controls are upheld.</p><p>• Collaborate on annual budget preparation and provide financial projections and analysis to support organizational goals.</p><p>• Supervise the processing and invoicing of membership fees, sponsorships, event registrations, and donations.</p><p>• Research and recommend operational improvements to enhance organizational efficiency.</p><p>• Manage outsourced IT services to ensure seamless technology operations and system functionality.</p><p>• Assist with human resources tasks, including benefits administration, in collaboration with the Director of Finance.</p>
