<p>Our client is currently looking for a meticulous Administrative Assistant to join their team on a contract basis in Ottawa, Ontario. This role is ideal for someone with strong organizational skills, a talent for multitasking, and a proven ability to communicate effectively. The position requires proficiency in Excel and other Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and respond to inbound calls and emails in a thorough and timely manner.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Coordinate and schedule appointments and meetings as required.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Prepare and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.</p><p>• Monitor and update calendars to ensure schedules are up-to-date and conflicts are avoided.</p><p>• Assist with administrative tasks such as filing, photocopying, and scanning documents.</p><p>• Collaborate with team members to support daily operations and meet deadlines.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join a local non-profit in Ottawa, Ontario. In this role, you will provide essential support to ensure smooth office operations and assist in achieving organizational goals. The ideal candidate will excel in multitasking, problem-solving, and maintaining client relationships while ensuring the confidentiality of sensitive information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and maintain positive relationships with both existing clients and potential new prospects by providing excellent customer service.</p><p>• Support the team in achieving and surpassing annual sales targets through effective administrative assistance.</p><p>• Accurately record and manage client data and sales information with integrity.</p><p>• Ensure the confidentiality and security of highly sensitive financial customer information.</p><p>• Adhere to company policies and procedures while performing daily tasks.</p><p>• Provide direct assistance to the Executive Director as required.</p><p>• Manage mailing logistics, including scheduling deliveries and coordinating with couriers.</p><p>• Perform a variety of office administration tasks to support team operations.</p><p>• Work on special events/marketing campaigns to raise community awareness and to promote the brand.</p>
<p>We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee daily office operations to maintain an efficient and productive environment.</p><p>• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.</p><p>• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.</p><p>• Coordinate meetings and events, handling logistics and ensuring seamless execution.</p><p>• Maintain both digital and physical records, ensuring accuracy and accessibility.</p><p>• Serve as the primary point of contact for vendors, service providers, and building management.</p><p>• Assist with budget tracking and financial processes to support operational needs.</p><p>• Answer inbound calls and facilitate clear communication across departments and with external contacts.</p><p>• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.</p>
<p><strong>Robert Half is partnering with an owner managed company that's looking for an Accounting Clerk to join their Finance team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and manage the invoicing and quarterly billing activities</p><p>• Process domestic and international quarterly invoicing with accuracy and timeliness</p><p>• Handle monthly invoicing for government vehicle accounts</p><p>• Oversee the preparation of government-related invoicing for air and other services</p><p>• Manage the processing of long-distance claims and ensure proper documentation</p><p>• Perform revenue distribution tasks and maintain accurate financial records</p><p>• Assist with general accounting duties to support the team’s operations</p><p>• Ensure compliance with accounting standards and organizational policies</p>
<p>Our client is searching for a detail-oriented Accounting Clerk to join their team in Ottawa, Ontario. In this role, you will handle a variety of financial tasks, including invoice processing, account reconciliation, and supporting month-end and year-end activities. The ideal candidate will bring excellent organizational skills and a commitment to maintaining accurate records while collaborating effectively with colleagues and clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, review, and make adjustments to client invoices in coordination with lawyers.</p><p>• Address accounts receivable inquiries and provide prompt assistance to internal and external stakeholders.</p><p>• Collaborate with the accounting team to facilitate month-end and year-end closing processes.</p><p>• Maintain accurate financial records by processing billing and performing account reconciliations.</p><p>• Utilize accounting software and tools like Microsoft Excel to ensure efficient financial operations.</p><p>• Conduct data entry tasks with precision to uphold data integrity.</p><p>• Support the department by undertaking additional responsibilities as assigned.</p>
<p>Robert Half Ottawa is currently partnering with a client who is searching for an experienced <strong>Accounting Assistant to join their team on a contract basis in Ottawa, Ontario</strong>. In this role, you will support various accounting functions, ensuring accurate financial records and smooth operations. If you have a strong background in accounting and proficiency with financial systems, we encourage you to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform general accounting tasks, including journal entries and accruals to maintain financial accuracy.</p><p>• Match purchase orders with invoices to ensure proper documentation and payment processing.</p><p>• Monitor and track visa expenditures and other company expenses for compliance and reporting.</p><p>• Address and resolve discrepancies in accounts to maintain accurate financial records.</p><p>• Provide support for accounts receivable activities, including invoicing and collections.</p><p>• Utilize Yardi software to manage financial transactions and reporting.</p><p>• Conduct bank reconciliations to ensure accuracy between financial records and statements.</p><p>• Assist with auditing processes to ensure compliance and financial integrity.</p><p>• Collaborate with team members to improve efficiency in accounting operations.</p>
We are looking for a bilingual Receptionist to join our team on a contract basis in Ottawa, Ontario. This role is ideal for someone with exceptional communication skills and a strong ability to manage administrative tasks efficiently. You will play a key part in ensuring smooth day-to-day operations by providing detail-oriented support and excellent customer service.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls and responding to inquiries promptly.<br>• Greet visitors and clients with care and attention, ensuring a welcoming environment.<br>• Perform accurate data entry to maintain organized records and files.<br>• Coordinate and schedule appointments to support the team effectively.<br>• Handle email correspondence, addressing inquiries and distributing information as needed.<br>• Utilize Microsoft Word, Excel, and Outlook for document preparation, data analysis, and communication.<br>• Maintain and organize physical and digital filing systems for easy access.<br>• Provide exceptional customer service by addressing client needs and resolving issues.<br>• Collaborate with team members to ensure seamless office operations.
<p>Our client is offering a long-term contract employment opportunity in the non-profit sector in Ottawa, Ontario, for an Accounts Payable Specialist. As an Accounts Payable Specialist, you will be performing key accounting functions, managing high volume payables, and ensuring all AP-related duties are accomplished proficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Accurately process high volume payables to ensure streamlined financial operations</p><p>• Conduct account coding for precise financial tracking</p><p>• Use accounting software systems and enterprise resource planning tools to manage accounts payable</p><p>• Pay invoices in a timely and accurate manner, adhering to financial guidelines</p><p>• Utilize systems like ADP - Financial Services and Concur for efficient financial operations</p><p>• Perform accrual accounting tasks to maintain accurate financial records</p><p>• Conduct auditing activities to ensure compliance with financial regulations</p><p>• Manage Automated Clearing House (ACH) transactions for seamless financial operations</p><p>• Ensure all AP related duties are completed accurately and on schedule.</p>
We are looking for a skilled Accounts Receivable Specialist to join our team on a long-term contract in Ottawa, Ontario. In this role, you will play a critical part in managing financial transactions, ensuring timely collection of payments, and maintaining accurate records. Your expertise will contribute to the smooth operation of our accounts receivable processes.<br><br>Responsibilities:<br>• Monitor and manage aging reports to ensure timely follow-up on outstanding accounts.<br>• Process tenant rental payments and accurately record high volumes of transactions.<br>• Communicate with tenants to collect overdue payments and address account discrepancies.<br>• Utilize accounting software systems, such as Yardi, to track and manage financial data.<br>• Coordinate with internal teams to resolve payment issues and improve collection processes.<br>• Generate and review financial reports to support decision-making and maintain compliance.<br>• Ensure proper documentation and reconciliation of all accounts receivable activities.<br>• Maintain strong relationships with tenants and provide excellent customer service.<br>• Identify opportunities to streamline processes and improve efficiency.
<p><strong>Robert Half is partnering with an industry leader that's looking to add a Senior Payroll Specialist to their Finance team. This is a full-time permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (85-90K) + 5% bonus</p><p>-Full benefits + RRSP match (up to 3.5%)</p><p>-3 weeks vacation + discounts on merch/gym membership </p><p>-Hybrid (3-4 days on site)</p><p>-Great culture/leadership</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Processing bi-weekly payroll for over 300 employees </p><p>-Compile and enter payroll data; post wage and reconcile errors to maintain payroll records</p><p>-Review wages computed and correct errors to ensure accuracy of payroll</p><p>-Prepare reports of earnings, taxes, and deductions</p><p>-Record changes affecting net wages such as exemptions, insurance coverage for each employee to update master payroll records</p><p>-Manage the employee RRSP</p><p>-Enter new employee information into the software</p><p>-Conducts the reconciliation for earnings, Statutory deductions to the CRA and to Provincial Governments processed in the payroll calendar year for the following year-end</p><p>-Reviews and issues T4s & T2200S for the employees</p><p>-Completes the T4 summaries to the CRA</p><p>-Files EHT annual returns, WSIB annual reconciliation, CNESST Wage Statements</p><p>-Participates in system, payroll and educational session deemed valuable for the role and your development</p><p>-Works in partnership with Human Resources colleagues on matters of hires, terminations, payroll changes and process improvements</p><p>-Supports the management of Payroll team performance and development</p><p>-Other duties which may reasonably be required</p>
