We are looking for an experienced Office Manager to oversee daily administrative and operational tasks in our Aurora, Ontario office. In this Contract to permanent role, you will play a pivotal part in ensuring the smooth functioning of office processes while supporting the Managing Director directly. This position requires a highly organized and detail-oriented individual with strong communication skills and a solid background in office management.<br><br>Responsibilities:<br>• Manage the day-to-day administrative operations of the office, ensuring efficiency and organization.<br>• Provide direct support to the Managing Director, including scheduling meetings, managing correspondence, and handling confidential information.<br>• Oversee financial tasks such as payroll processing, accounts payable, and invoice management.<br>• Utilize accounting software systems and tools such as ADP, Concur, and CRM platforms to manage office finances and workflows.<br>• Coordinate employee schedules, maintain office supplies, and ensure adherence to company policies.<br>• Handle customer service inquiries and provide timely resolutions to maintain client satisfaction.<br>• Manage the office’s CRM system to track and update customer information accurately.<br>• Supervise the implementation and usage of specialized software like Dentrix Dental Software, as required.<br>• Ensure compliance with all organizational procedures and assist with audits when necessary.<br>• Collaborate with team members to improve office processes and introduce best practices.
We are looking for a detail-oriented Administrative Assistant to join our team in Markham, Ontario. This long-term contract position offers the opportunity to work closely with managers and business partners to ensure smooth operations. As part of the role, you will be responsible for a mix of administrative tasks, data management, and communication support. The position requires on-site work four days a week, with an option to work remotely one day.<br><br>Responsibilities:<br>• Manage team mailboxes, ensuring timely responses and accurate dissemination of information.<br>• Prepare and distribute reports to various internal groups, ensuring accuracy and clarity.<br>• Perform data entry tasks, transferring information from Excel to other systems like PowerBI.<br>• Utilize Excel for basic data management functions, including filtering, creating pivot tables, and updating fields.<br>• Provide regular updates and feedback to managers, maintaining clear and effective communication.<br>• Collaborate with business partners to address inquiries and ensure alignment on tasks.<br>• Monitor inventory and sales numbers, preparing summaries as needed.<br>• Coordinate schedules and appointments to support team operations efficiently.<br>• Assist with inbound and outbound communication, including emails and calls.<br>• Ensure accurate documentation and organization of administrative records.
<p>Are you passionate about the legal field and seeking an opportunity to grow your career? Robert Half is seeking an exceptional Law Clerk to support a thriving legal team for one of our client's upcoming projects. This is an excellent opportunity to expand your legal knowledge, develop crucial skills, and make a positive impact in a dynamic work environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As a Law Clerk, you'll play an integral role in the legal team’s success by:</p><ul><li>Conducting thorough legal research using online and offline resources to support case strategies.</li><li>Preparing detailed memos, briefs, and other legal documents with precision and clarity.</li><li>Assisting attorneys with fact-checking, document review, and trial preparation as needed.</li><li>Managing and organizing case files to ensure accuracy and accessibility.</li><li>Reviewing, analyzing, and summarizing legal documents, contracts, or court records.</li><li>Staying up to date on legal trends and ensuring compliance with applicable laws and procedures.</li><li>Performing various administrative tasks to support team efficiency.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Toronto, Ontario. In this long-term contract role, you will be the first point of contact for visitors and employees, ensuring a welcoming and efficient front desk experience. The ideal candidate will bring strong administrative and customer service skills, along with relevant experience and a detail-oriented demeanor.<br><br>Responsibilities:<br>• Greet visitors, executives, and employees with a friendly attitude.<br>• Manage the front desk area, ensuring it is tidy, organized, and fully functional.<br>• Handle administrative tasks such as tracking data sets and preparing monthly reports, including creating graphs and PowerPoint presentations.<br>• Answer and direct phone calls, emails, and other inquiries in a timely and courteous manner.<br>• Coordinate access for visitors and ensure security protocols are followed.<br>• Maintain a neat appearance and adhere to the company’s dress code policy.<br>• Ensure punctuality by being seated and ready to perform duties at the start of the shift.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Assist with additional administrative duties as needed to support the team.
<p>We are seeking a highly organized and detail-oriented Business Support Coordinator to support our client's growing Operations teams. This is a pivotal role that blends strong administrative support with proactive coordination across departments, clients, and external service providers. While prior experience in mechanical contracting, construction, or property management is considered a strong asset, we welcome qualified candidates from all professional backgrounds who are adaptable, tech-savvy, and eager to learn.</p><p><strong> </strong></p><p>The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our success, we'd love to hear from you.</p><p><strong> </strong></p><p><strong>KEY RESPONSIBILITIES</strong></p><ul><li>Provide comprehensive administrative and operational support to internal teams and external clients.</li><li>Coordinate internal and client meetings, manage agendas, record detailed notes, and ensure all action items are tracked and completed.</li><li> Maintain and organize digital filing systems, ensuring all internal documentation is stored efficiently and accurately.</li><li>Act as liaison with third-party professional service providers, including IT Support, VoIP and After-Hours Answering Services, and Insurance Bonding.</li><li>Support special projects that accelerate the company’s 3.0 Strategic Initiatives, including digitization of systems and process improvement.</li><li>Manage the company’s CRM/database, including data entry, lead tracking, client follow-up, and reporting functions to support sales and service operations.</li><li>Work with the website contractor team to ensure timely content and service updates and maintain consistency with the company’s brand and evolving service offering.</li><li>Maintain and update operational dashboards.</li><li>Assist in creating and managing internal workback timelines for project bids and tenders, supporting timely and accurate submissions.</li><li>Draft, format, and issue client proposals using standardized templates, ensuring accuracy and brand consistency.</li><li>Support the preparation and tracking of insurance certificates, WSIB clearances, and compliance documentation.</li><li>Coordinate internal celebration programs and contribute to fostering a positive and collaborative team culture.</li></ul>
<p>We are looking for a skilled EDI Systems Administrator to join our team in North York, Ontario. In this role, you will manage and maintain electronic data interchange (EDI) systems, ensuring seamless integration with trading partners and optimizing data workflows. The ideal candidate will have hands-on experience with EDI systems and a strong understanding of related technologies.</p><p><br></p><p>Responsibilities:</p><p>• Configure, maintain, and support EDI systems to ensure smooth operations and data exchange.</p><p>• Develop and manage trading partner maps, ensuring accurate data integration and compliance.</p><p>• Oversee the use of third-party Value-Added Networks (VANs) to facilitate efficient data transfer.</p><p>• Monitor and troubleshoot EDI transactions to identify and resolve issues promptly.</p><p>• Work with cross-functional teams to implement and optimize EDI processes.</p><p>• Utilize Sterling Integrator and other tools to support EDI-related activities and enhance system performance.</p><p>• Maintain and update documentation related to EDI systems, configurations, and processes.</p><p>• Collaborate with trading partners to establish and maintain effective data exchange protocols.</p><p>• Perform testing, including AB testing, to ensure data accuracy and system reliability.</p><p>• Provide technical support and training to internal teams on EDI-related processes and tools.</p>
We are looking for a highly organized and detail-oriented Executive Business Coordinator to provide essential support to our Managing Director and oversee the smooth operation of daily business functions. This role combines elements of executive assistance, financial administration, office management, and technology optimization. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and a keen interest in leveraging technology to enhance efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Managing Director, including managing schedules, organizing meetings, and preparing reports.<br>• Assist with client communications, follow-ups, and after-sales care to maintain strong relationships.<br>• Oversee financial tasks such as invoicing, accounts receivable/payable, and reconciling financial records.<br>• Coordinate with external bookkeepers to prepare financial summaries and ensure accurate billing and collections.<br>• Manage the day-to-day operations of the office, including supply inventory, vendor services, and equipment maintenance.<br>• Maintain secure and organized digital and physical records, ensuring compliance with organizational standards.<br>• Build and nurture relationships with clients and suppliers, addressing inquiries and coordinating onboarding processes.<br>• Identify and implement automation tools to streamline invoicing, document management, and communication workflows.<br>• Stay informed about emerging technologies and recommend solutions to improve business processes.<br>• Ensure all compliance requirements, such as inspections and certifications, are met in a timely manner.
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
We are looking for a detail-oriented Contract Administrator (Loans) to join our team in Markham, Ontario, within the automotive industry. In this long-term contract role, you will play a key part in ensuring the accurate processing and administration of lease and loan contracts. This position offers the opportunity to work in a collaborative environment focused on delivering exceptional service to both dealers and customers.<br><br>Responsibilities:<br>• Process lease and loan contracts with precision, ensuring all data is accurately entered into the system.<br>• Review incoming documents for completeness and accuracy, addressing any discrepancies as needed.<br>• Verify terms and financial details on contracts to ensure alignment with submitted agreements.<br>• Communicate effectively with dealers to resolve contract issues, using both verbal and written methods.<br>• Maintain organized and thorough records of contract documentation for compliance and auditing purposes.<br>• Utilize accounting and financial software tools to support contract administration tasks.<br>• Collaborate with internal teams to identify and implement process improvements.<br>• Assist with other administrative duties related to loan and lease contracts as required.
We are looking for a dedicated Executive Assistant to provide contract support to the President of our organization during a transitional period. This is a short-term contract position based in North York, Ontario, and offers an excellent opportunity to contribute to the smooth operation of a non-profit organization. The ideal candidate will assist with essential administrative tasks and ensure continuity in day-to-day operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate meetings using tools such as Cisco Webex Meetings and calendar management systems.<br>• Process invoices and maintain accurate financial records through platforms like ADP and Concur.<br>• Support travel arrangements and expense reporting for the President.<br>• Handle document management tasks, including photocopying, scanning, and filing.<br>• Provide CRM updates and assist with data entry to ensure records are up to date.<br>• Facilitate communication and coordination between the President and other members of the C-Suite.<br>• Monitor and track timekeeping using Kronos Timekeeping System.<br>• Assist with basic administrative tasks to maintain operational efficiency during the transition period.<br>• Ensure all tasks are completed promptly to support the organization's needs.<br>• Adapt quickly to new systems and processes as required.
We are looking for an experienced Administrative Assistant to join our team on a contract basis. In this fully remote role, you will manage a variety of administrative and support tasks to ensure smooth day-to-day operations. This position offers flexibility with either ongoing or part-time hours, depending on your availability.<br><br>Responsibilities:<br>• Coordinate and manage schedules across multiple time zones, ensuring all appointments and meetings are organized efficiently.<br>• Support case management activities using tools like Salesforce or similar project management platforms.<br>• Respond to client service requests, triaging inquiries and addressing basic needs promptly.<br>• Perform light administrative duties such as preparing internal documentation, taking meeting notes, and managing follow-up tasks.<br>• Facilitate email correspondence and handle both inbound and outbound calls as needed.<br>• Maintain and update data records with accuracy, utilizing tools like Microsoft Excel and Word.<br>• Assist with creating presentations and other materials using Microsoft PowerPoint.<br>• Provide general customer service support, ensuring client satisfaction and timely communication.
<p>A growing mechanical services provider in Etobicoke is looking to add a detail-oriented and service-driven Scheduling Manager to join their operations team and take ownership of workforce coordination and service scheduling within a busy mechanical contracting environment. This role is instrumental in ensuring technicians are deployed effectively, client commitments are met, and day-to-day operations run seamlessly.</p><p>You’ll be the central point of contact for clients, technicians, and project managers — balancing priorities, adjusting schedules in real time, and helping the business achieve maximum efficiency.</p><p><strong>Key Responsibilities</strong></p><ul><li>Build and maintain daily and weekly schedules for approximately 25 field technicians, ensuring work is assigned based on availability, skill set, and certifications.</li><li>Organize service calls, preventative maintenance, and project work to meet customer expectations and contractual agreements.</li><li>Monitor job progress, responding quickly to emergencies, delays, or unexpected changes by re-allocating resources.</li><li>Confirm appointments with clients, provide updates on schedule changes, and resolve timing or resourcing issues.</li><li>Partner with operations leaders and project managers to coordinate manpower between service and project demands.</li><li>Keep scheduling systems and databases up to date with accurate, real-time information.</li><li>Track scheduling performance and provide reporting to management on utilization, efficiency, and service levels.</li></ul><p><br></p>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
We are looking for an Accounting Clerk to join our team in Markham, Ontario. This is a long-term contract position, offering an excellent opportunity to support a busy office environment during its peak season. The role involves handling a variety of administrative and accounting tasks, contributing to the smooth operation of daily activities.<br><br>Responsibilities:<br>• Process and record donations and gifts into the system, ensuring accuracy and timely entry.<br>• Open, sort, and manage incoming mail, including tallying and batching donations.<br>• Provide administrative support for fundraising activities and seasonal campaigns.<br>• Perform data entry tasks using QuickBooks Desktop and Raiser's Edge to maintain financial records.<br>• Assist with accounts payable and receivable processes, including invoice processing and reconciliation.<br>• Respond to donor inquiries and walk-in visitors, offering a welcoming and positive experience.<br>• Support office operations by handling various administrative duties and adapting to changing priorities.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Manage spreadsheets and reports using Microsoft Excel to track and analyze data.<br>• Help maintain an organized and efficient office environment by performing general clerical tasks.
<p>We are looking for a dedicated Human Resources Administrator to join our clients team on a contract basis in North York, Ontario. In this role, you will play a key part in supporting HR operations, including recruitment, training coordination, and administrative tasks. This position requires an organized and proactive individual who excels in communication and problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage training programs, including scheduling sessions and maintaining participant lists.</p><p>• Upload and organize training materials to ensure easy access for employees and stakeholders.</p><p>• Screen job applicants and assist in the recruitment process to find the best-fit candidates.</p><p>• Maintain and update HR files and records to ensure compliance and accuracy.</p><p>• Prepare employee confirmation templates and support onboarding processes.</p><p>• Collaborate with vendors and employees to facilitate smooth training and development initiatives.</p><p>• Handle ad-hoc HR projects and tasks as required to support organizational goals.</p><p>• Assist with payroll and benefits administration to ensure employee satisfaction.</p><p>• Utilize HR software and systems to streamline operations and improve efficiency.</p>
<p><strong><u>This is a hybrid position (3x a week in the office) in Downtown Toronto. </u></strong></p><p><br></p><p><br></p><p>Do you have experience leading ISO 27001 audits? Are you excited by the opportunity to manage cybersecurity programs for AI? </p><p><strong> </strong></p><p><strong> </strong></p><p>This leadership position is focused on building and executing cyber risk management programs aligned with emerging technologies such as AI/ML, quantum systems, and other disruptive innovations. As a hands-on contributor, you will develop and enforce security frameworks that meet compliance obligations. Your work will ensure alignment with enterprise-wide risk management initiatives while supporting regulatory standards.</p><p><strong> </strong></p><p> </p><p><strong>What you will do and how you will make an impact … </strong></p><p><strong> </strong></p><p><br></p><p><br></p><ul><li>Lead ISO 27001 audits from initial assessment and control validation through final reporting and certification processes.</li></ul><p><br></p><p><br></p><ul><li>Oversee risk management and compliance for AI platforms and emerging technologies, ensuring alignment with frameworks like the NIST AI Risk Management Framework and ISO/IEC standards.</li></ul><p><br></p><p><br></p><ul><li>Collaborate with cross-functional teams to evaluate technology risks associated with new innovations (e.g., generative AI and quantum computing) and implement solutions to mitigate exposure.</li></ul><p><br></p><p><br></p><ul><li>Guide risk assessments and develop policies for third-party platforms and vendors. </li></ul><p><br></p><p><br></p><ul><li>Establish and operationalize security controls across hybrid cloud and enterprise landscapes, leveraging automation and AI-related safeguards.</li></ul><p><br></p><p><br></p><ul><li>Design and enforce governance structures to ensure compliance with industry regulations, including those specific to AI governance.</li></ul><p><br></p><p><br></p><ul><li>Represent cybersecurity leadership in enterprise-wide risk discussions, incident response planning, and resiliency testing for advanced technologies.</li></ul><p><br></p><p><br></p><ul><li>Support regulatory alignment efforts by tracking developments in cybersecurity laws and standards and incorporating these into organizational compliance programs.</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive, and adaptable Executive Business Coordinator who thrives in a dynamic and rewarding environment. This role supports senior leadership through a broad range of responsibilities, including managing complex calendars, coordinating travel, handling expenses and budgeting, and providing project support.</p><p>Your Tasks</p><ul><li><strong>Professional Representation:</strong> Act as the face of the Executive’s office, responding to internal and external inquiries with professionalism, efficiency, and discretion.</li><li><strong>Judgment & Initiative:</strong> Demonstrate sound judgment, flexibility, and initiative when adapting to shifting priorities.</li><li><strong>Confidentiality:</strong> Handle sensitive information with the highest level of discretion and integrity.</li><li><strong>Calendar Management:</strong> Manage complex schedules across multiple time zones, ensuring seamless coordination of meetings and events.</li><li><strong>Communication:</strong> Serve as the primary contact for internal and external communications. Draft correspondence, prepare reports, and support executive messaging with accuracy and attention to detail.</li><li><strong>Collaboration:</strong> Work effectively across all levels of management, staff, and external partners to ensure tasks and priorities are met on time.</li><li><strong>Project Support:</strong> Assist with special projects and initiatives through research, data analysis, and coordination with cross-functional teams.</li><li><strong>Travel Management:</strong> Arrange and manage all aspects of domestic and international travel, including detailed itineraries and expense reconciliation.</li><li><strong>Event Coordination:</strong> Support planning and execution of team events, off-site meetings, and executive gatherings.</li><li><strong>Administrative Excellence:</strong> Prepare agendas, presentations, and reports. Anticipate executive needs through research, pre-meeting preparation, and thorough follow-up.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Administrator to join our team in Toronto, Ontario. In this role, you will manage financial transactions, assist with tenant accounts, and provide support to site administrators and property managers. This position requires strong organizational skills and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Process cheque deposits, electronic fund transfers (EFTs), and payments through designated platforms.<br>• Distribute payment reports to site administrators and address residential account inquiries.<br>• Generate accounts receivable reports on a monthly basis and as requested by property managers.<br>• Prepare monthly availability reports and issue tenant charges as needed.<br>• Handle tenant move-outs, including issuing refunds and sending accounts to collections where applicable.<br>• Prepare and issue notices such as N4s and N1s, including manual calculations for Above Guideline Increases (AGIs).<br>• Verify leases and make necessary adjustments to ensure accuracy.<br>• Issue interest payments and tax receipts to tenants as required.<br>• Review tenant ledgers for discrepancies, resolve issues, and close accounts upon move-out.<br>• Provide support at reception during lunch breaks or other periods as needed.
<p>We are looking for a detail-driven Human Resources Generalist to manage daily HR operations for a mid-sized team. If you bring 3+ years of experience as an HR Generalist, excellent attention to detail and communication skills, and hands-on experience managing both digital and physical record systems, this opportunity could be a great fit for you! This is a 6-month contract role with the potential to extend or transition into a permanent position. The role is based in downtown Toronto and requires you to work fully on-site. Take advantage of this opportunity to grow your career and develop new skills—apply today for immediate consideration!</p><p><br></p><p>Key Responsibilities</p><p>The HR Generalist will manage the day-to-day operations of the Human Resources department, including:</p><ul><li>Preparing hiring and employment documentation</li><li>Submitting payroll and managing benefits-related paperwork</li><li>Facilitating staff onboarding processes</li><li>Maintaining accurate employee records in both digital and physical formats</li><li>Monitoring absenteeism control programs, processing leave requests, and ensuring policy compliance</li><li>Implementing and periodically reviewing company policies to maintain regulatory compliance and identify opportunities for improvement</li><li>Preparing termination documentation as needed</li><li>Assisting with limited recruitment responsibilities</li><li>Handling other administrative tasks as required</li></ul>
<p>We are looking for an Administrative Assistant to join a team on a contract basis in Toronto, Ontario. In this role, you will provide essential support to our hospitality distribution division, ensuring smooth operations and excellent service for our hotel partners. This position involves a mix of administrative tasks, customer service, and data management, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Upload and maintain partner rates on online platforms, ensuring accuracy and consistency.</p><p>• Update and manage spreadsheets with precision, adhering to established distribution standards.</p><p>• Provide attentive and timely support to hotel partners, colleagues, and other stakeholders.</p><p>• Ensure compliance with Hotel Operations System Standards and Distribution Guidelines.</p><p>• Handle inbound and outbound calls, addressing inquiries and resolving issues effectively.</p><p>• Manage email correspondence with a high level of care and attention to detail.</p><p>• Collaborate with internal teams to ensure seamless communication and workflow.</p><p>• Utilize Microsoft Excel, Word, and Outlook to organize and document administrative tasks.</p>
<p><strong>The Company</strong></p><p>Our client in Mississauga, Ontario is looking for a Media Webmaster for a 1 year contract. This is <strong>an in office position</strong>, and the selected candidate must be able to <strong>work in office 4 days per week</strong>, located near the airport (HWY 427/401). </p><p><br></p><p><strong>The Position</strong></p><p>The Media Webmaster will be responsible for managing, optimizing, and maintaining digital media assets for web platforms. The ideal candidate will have experience working with content management systems (CMS), basic image editing, and organizational workflows for digital media. You’ll be responsible for ensuring digital images and related content are web-ready, properly archived, and consistently meet brand standards.</p><p><br></p><p>Responsibilities:</p><ul><li>Download, retouch, and optimize images for web use, ensuring fast load times and visual quality.</li><li>Upload images and digital content to content management systems in a timely and accurate manner.</li><li>Organize and archive media assets in designated folders, adhering to established naming conventions and version control processes.</li><li>Support and coordinate incoming web image requests from various departments, ensuring timely and quality delivery.</li><li>Perform ad hoc duties such as competitive benchmarking, image research, or digital asset audits as needed.</li></ul>
We are looking for a dedicated Front Desk Coordinator to join our team in Toronto, Ontario. In this role, you will act as a key point of contact for clients, ensuring exceptional service delivery through collaboration with internal departments. As part of the Mid-Office Service Team, you will support independent Portfolio Managers and Introducing Brokers by managing daily operations and resolving client issues. This is a hybrid long-term contract position requiring at least three days per week on-site, with newer team members expected to work in the office more frequently.<br><br>Responsibilities:<br>• Build and nurture strong client relationships by coordinating efforts with internal teams and departments.<br>• Maintain a high standard of customer service by keeping clients informed about new products, services, and developments relevant to their business.<br>• Resolve client issues promptly and thoroughly, while recommending improvements to enhance overall service delivery.<br>• Review and approve administrative tasks such as bank transfers, de-registrations, foreign exchanges, and internal account transfers on a daily basis.<br>• Serve as a liaison between clients and operational teams to ensure timely and proactive task completion.<br>• Coordinate and document regular client meetings to address service and operational concerns, following up to ensure resolution.<br>• Provide guidance to clients on company policies, procedures, and available training that impact their business operations.<br>• Offer process improvement recommendations to strengthen client relationships and streamline operations.<br>• Represent the company professionally during client meetings and business events.
<p>Robert Half is seeking an energetic and customer-focused Leasing Consultant to join their client’s organization. In this role, you will serve as the main point of contact for prospective residents, assist them through the leasing process, and ensure they feel welcome every step of the way. Your duties will include answering inquiries, conducting property tours, and completing lease agreements. This position is ideal for individuals who excel at building relationships, closing deals, and providing exceptional service.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Respond to Leads:</strong> Answer phone calls, emails, and online queries from prospective tenants and provide timely, accurate information.</li><li><strong>Conduct Property Tours:</strong> Guide prospective tenants through in-person or virtual tours to showcase available units and community amenities.</li><li><strong>Facilitate the Leasing Process:</strong> Assist tenants in selecting a unit, submitting applications, and signing lease agreements. Ensure that all documents are completed accurately and on time.</li><li><strong>Follow Up on Leads:</strong> Stay in contact with prospects after their tours to answer questions and move them forward in the leasing process.</li><li><strong>Assist with Applications:</strong> Collect necessary documents, perform application screenings, and communicate approvals or denials promptly.</li><li><strong>Track Performance Metrics:</strong> Maintain clear and accurate records of leads, tours, lease signings, and cancellations. Report data to management to monitor goals.</li><li><strong>Support Residents:</strong> Help with lease renewals, transfers, or subleases while maintaining a positive resident experience.</li><li><strong>Collaborate on Marketing Efforts:</strong> Work closely with the marketing team to keep property ads and listings up to date. Share feedback to help attract more prospects.</li><li><strong>Market Analysis:</strong> Research competitor pricing, incentives, and availability to provide recommendations for adjustments and keep properties competitive.</li></ul><p><br></p><p><br></p>
<p><strong>Job Description: SAP Ariba –Training– Procurement Specialist</strong></p><p><strong>Position Overview</strong></p><p><strong> Our client is seeking a highly skilled and experienced SAP Ariba – Training – Procurement Specialist</strong> to play a pivotal role in ensuring a successful implementation of SAP Ariba for procurement processes. This position involves support for training initiatives, and alignment with organizational readiness for go-live. The ideal candidate will have extensive experience in a strong understanding of procurement workflows, and a background in training users across diverse functional areas. This is a flexible hybrid working arrangement, for a 8–12-month duration.</p><p><strong>Key Responsibilities</strong></p><p>· Collaborate with the Organizational Change Management (OCM) team to develop tailored training materials for diverse user groups (e.g., administrative staff, nurses, and stakeholders across 600 departments).</p><p>· Deliver dynamic training formats, including face-to-face workshops, online learning sessions, user manuals, team visuals, and other forms of interactive content.</p><p>· Effectively train 400+ end-users in classroom sessions, utilizing computer labs and workstations.</p><p>· Ensure all users are equipped with the skills and knowledge to operate the SAP Ariba system post-implementation.</p><p>· Conduct readiness assessments to identify gaps and provide targeted solutions to address them.</p><p>· Support the deployment phase by assisting users during the transition to the new procurement platform.</p><p><strong> </strong></p><p> </p>
<p><strong>The Company</strong></p><p>Our client in the financial industry is looking for a Learning Experience Designer for a 6 month contract. This is an on site position, working in office 4 days a week, and 1 day work from home.</p><p><br></p><p><strong>The Position</strong></p><p>We're looking for a dynamic and creative Learning Experience Designer to play a pivotal part in transforming traditional training programs into engaging and innovative learning solutions. If you thrive in a fast-paced environment and have a passion for designing impactful learning experiences, we want to hear from you.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Transform traditional, instructor-led training programs into dynamic, blended learning solutions that engage and retain learners.</li><li>Develop high-quality instructional content, including e-learning modules, micro-videos, scripts, presentations, job aids, and other learning resources, to promote self-study and hands-on learning.</li><li>Partner with subject matter experts (SMEs) and team members to ensure the relevance, accuracy, and impact of content.</li><li>Design and implement innovative learning solutions by staying up to date on learning and development (L& D) best practices and emerging technologies.</li><li>Monitor and measure learning outcomes to ensure training programs deliver tangible results aligned with both business goals and employee development objectives.</li></ul><p><br></p>
