We are looking for an experienced Sr. Administrative Assistant to support senior leadership within a healthcare environment in Toronto, Ontario. This Long-term Contract opportunity is well suited to someone who excels at coordinating schedules, managing administrative priorities, and maintaining smooth day-to-day operations in a fast-paced setting. The successful candidate will bring strong judgement, professionalism, and a service-focused approach while handling confidential information and supporting a range of business activities.<br><br>Responsibilities:<br>• Coordinate complex calendars, arrange meetings, and ensure leaders are well prepared with the required materials and scheduling support.<br>• Organize business travel, process related bookings, and manage expense submissions accurately and on time.<br>• Prepare, format, scan, photocopy, and distribute documents while maintaining organized records and administrative files.<br>• Support virtual and in-person meetings by setting up Webex sessions, confirming logistics, and assisting with follow-up actions.<br>• Maintain information in internal systems such as CRM and other administrative platforms with a high level of accuracy.<br>• Provide responsive administrative and customer service support to internal stakeholders, helping address requests efficiently and professionally.<br>• Monitor competing priorities, track deadlines, and help keep departmental activities running smoothly in a busy healthcare setting.<br>• Assist with financial and reporting tasks, including processing administrative documentation and supporting expense-related workflows using tools such as Concur and ADP.
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>Robert Half Canada is seeking an organized and proactive <strong>Administrative Assistant</strong> for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul><p><br></p>
We are looking for a highly skilled Executive Assistant to join a dynamic non-profit organization in Toronto, Ontario. This Contract to permanent position involves providing critical administrative support to the Executive Director while ensuring seamless coordination of daily operations. If you thrive in a fast-paced hybrid environment and have a passion for organizational excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.<br>• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.<br>• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.<br>• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.<br>• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.<br>• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.<br>• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.<br>• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.<br>• Work independently in a hybrid work environment, ensuring onsite support three days per week.
<p>We are looking for an experienced <strong>Executive Assistant</strong> to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.</p><p>• Anticipate administrative challenges and proactively address them to support executive priorities.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Prepare correspondence, briefing materials, meeting agendas, and other documentation.</p><p>• Coordinate cross-functional tasks and track project timelines and deliverables.</p><p>• Support organizational development initiatives with light project management activities.</p><p>• Draft and format reports, presentations, and visual dashboards that align with organizational branding.</p><p>• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.</p><p>• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.</p><p>• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.</p>
