<p>We are looking for a detail-oriented Accounting Clerk to join our team in Concord, Ontario. In this long-term contract position, you will play a crucial role in managing accounts payable and receivable processes, ensuring accuracy and efficiency in financial operations. This is an excellent opportunity for someone with a strong background in accounting systems and a passion for maintaining precise financial records.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable cycle, including invoice processing, expense reporting, and payment execution, while ensuring all approvals and documentation are in place.</p><p>• Monitor and address accounts payable aging to maintain strong vendor relationships and resolve outstanding issues.</p><p>• Perform regular reconciliations of accounts payable and receivable ledgers to ensure accuracy and compliance.</p><p>• Prepare and process payments through various methods, such as cheques, wires, and electronic transfers.</p><p>• Collaborate with internal teams, including procurement and operations, to resolve billing discrepancies and payment concerns.</p><p>• Set up and maintain vendor and customer profiles within the accounting system.</p><p>• Investigate and resolve billing, payment, and collection discrepancies.</p><p><br></p>
<p>Robert Half is currently searching for a dedicated and detail-oriented Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities. Please note: This role is a part-time role.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Foundation Administration</p><p>• Oversee investment management with third-party service providers.</p><p>• Manage cashflow for various funds and activities.</p><p>• Perform investment accounting and liaise with fund managers.</p><p>• Handle donation management and maintain accurate records.</p><p>• Conduct day-to-day bookkeeping and prepare for annual audits.</p><p>• File statutory reporting, including annual charity returns to the CRA.</p><p>• Manage disbursement quotas and ensure compliance.</p><p><br></p><p>Charity Administration</p><p>• Manage website, donations, and issuance of tax receipts.</p><p>• Identify funding projects and prepare necessary reports.</p><p>• Oversee cashflow, daily bookkeeping, and annual audits.</p><p>• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.</p><p>• Handle email communication, newsletters, and donor interactions.</p><p>• Manage disbursement quotas to maintain compliance.</p><p><br></p><p>Corporate Bookkeeping</p><p>• Daily bookkeeping tasks for Investment Company A & B.</p><p>• Perform monthly bank reconciliations and year-end financial statement preparation.</p><p>• Liaise with tax service providers to file corporate tax and HST returns.</p><p>• Manage cashflow and investments with third-party providers.</p><p>• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.</p><p>• Complete reports for Statistics Canada requirements.</p><p><br></p><p>Trust & Personal Tax</p><p>• Assist with personal tax returns in collaboration with external providers (e.g., EY).</p><p>• Gather, organize, and transmit tax documents, ensuring compliance.</p><p>• Respond to tax queries, CRA reviews, and file adjustments, as necessary.</p><p>• File and pay personal HST returns.</p><p>• Monitor tax instalments and manage family members' notices of assessment.</p><p><br></p><p>Personal Treasury Management</p><p>• Process personal expense reimbursements and household financial tasks.</p><p>• Manage investments, shareholder loan balances, and disbursement tracking.</p><p>• Reconcile household and trust-related bank accounts.</p><p>• Support with occasional administrative tasks (e.g., travel arrangements).</p><p>• Handle documentation for personal donations and trust matters.</p><p>• Oversee household bill payments for properties, loans, and other expenditures.</p><p><br></p>
We are looking for an experienced Bookkeeper to join our team on a contract basis in Uxbridge, Ontario. In this role, you will play a critical part in managing financial transactions, payroll processes, and bookkeeping tasks to ensure the smooth operation of our business. This position requires strong organizational skills and proficiency in QuickBooks and Microsoft Excel.<br><br>Responsibilities:<br>• Process bi-weekly and weekly payroll for both salaried and hourly employees, ensuring accuracy and compliance.<br>• Manage accounts payable and accounts receivable, including accurate data entry and timely reconciliation.<br>• Generate invoices by converting sales orders into invoices within QuickBooks.<br>• Perform bank reconciliations and resolve discrepancies as needed.<br>• Maintain accurate and up-to-date financial records in QuickBooks Desktop.<br>• Utilize Excel to track and manage employee hours and payroll data.<br>• Assist with month-end close processes, including preparing financial reports.<br>• Follow established payroll and bookkeeping procedures to ensure consistency.<br>• Communicate with external labour providers to manage payroll for contract workers.<br>• Provide support and training for new team members as needed.
We are looking for an experienced Bookkeeper to join our team in Stouffville, Ontario. This role involves maintaining accurate financial records, supporting office management tasks, and handling import/export documentation. If you have a strong background in bookkeeping and enjoy working in a flexible environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain accurate financial records, including accounts payable and accounts receivable.<br>• Perform bank reconciliations and ensure timely resolution of discrepancies.<br>• Process payroll accurately and in compliance with company policies.<br>• Handle month-end closing activities and prepare necessary financial reports.<br>• Input and organize financial data using QuickBooks Desktop and Microsoft Excel.<br>• Oversee import and export documentation to ensure adherence to regulatory requirements.<br>• Process customer orders and ensure all related financial transactions are recorded accurately.<br>• Support general office management duties as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Cambridge, Ontario. In this role, you will play a key part in ensuring accurate and timely processing of invoices and expense reports across multiple locations. This part-time position requires a commitment of 4 to 5 hours daily, offering an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable invoices for multiple locations, including manufacturing sites, a distribution centre, and the head office.<br>• Accurately enter and match invoices within the organization's accounting system.<br>• Print purchase orders associated with entered invoices and ensure proper approvals are obtained.<br>• File paid invoices and supporting documentation in an organized manner.<br>• Review submitted expense reports for errors or missing information before entering them into the system.<br>• Respond promptly and professionally to supplier inquiries regarding payments or account details.<br>• Reconcile supplier statements with system records, identifying and following up on any missing invoices.<br>• Ensure compliance with company policies and procedures while maintaining a high level of accuracy in all tasks.
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Oakville, Ontario. In this role, you will handle high-volume invoice processing and ensure accuracy in managing payments. This is an excellent opportunity for someone with a strong background in accounts payable and proficiency in SAP systems.<br><br>Responsibilities:<br>• Process and reconcile a high volume of vendor invoices with precision and efficiency.<br>• Address and resolve invoice-related discrepancies to maintain smooth operations.<br>• Manage coding and data entry for invoices while adhering to company policies.<br>• Collaborate with procurement teams to ensure accurate handling of bill of materials and multi-line items.<br>• Utilize SAP, including S/4HANA and Vendor Invoice Management, to streamline accounts payable processes.<br>• Maintain and update master data records to ensure accuracy and compliance.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice queries.<br>• Provide support in account reconciliation to ensure financial accuracy and timely reporting.<br>• Leverage Microsoft Excel for data analysis and reporting tasks.<br>• Assist in other accounts payable duties as required in a manufacturing or assembly environment.
We are looking for a detail-oriented and organized Accounts Payable Clerk to join our team in Aurora, Ontario. This contract position requires a strong background in managing high-volume invoice processing and vendor communications while maintaining accuracy and meeting deadlines. The role is ideal for someone with proven experience in accounts payable who thrives in a fast-paced and collaborative environment.<br><br>Responsibilities:<br>• Process and manage a high volume of invoices, averaging 800-900 per month, including 3-way matching and ensuring proper approvals.<br>• Monitor and maintain the electronic mailbox, redirecting invoices for approvals and addressing vendor inquiries.<br>• Follow up on outstanding invoice approvals to ensure timely processing and prevent delays.<br>• Address and resolve vendor account statements and discrepancies, providing excellent communication and problem-solving skills.<br>• Collaborate with team members to ensure accurate and efficient accounts payable operations.<br>• Input and validate invoice data in the ERP system, ensuring compliance with company policies.<br>• Assist in clarifying invoice coding issues and providing necessary information to relevant stakeholders.<br>• Maintain organized records and documentation for audit purposes.<br>• Support the team in meeting strict deadlines and adapting to evolving priorities.
We are looking for an experienced Bookkeeper to join our team in Toronto, Ontario. This long-term contract position offers a dynamic work environment where you will manage the bookkeeping needs of a small yet thriving organization. The role requires a proactive individual with a strong attention to detail and expertise in financial processes, including payroll, taxation, and reconciliations.<br><br>Responsibilities:<br>• Oversee all bookkeeping activities, including accounts payable, receivable, and bank reconciliations.<br>• Prepare and process payroll, ensuring compliance with applicable regulations.<br>• Manage HST, GST, and other taxation requirements with accuracy and timeliness.<br>• Collaborate with external contract associates to address and resolve financial matters.<br>• Utilize QuickBooks Online to maintain accurate and up-to-date financial records.<br>• Conduct month-end close processes, ensuring all financial data is reconciled and reported appropriately.<br>• Provide support for financial audits and ensure compliance with established policies.<br>• Monitor and implement new rules and regulations impacting financial operations.<br>• Maintain open communication with the team, fostering a collaborative and supportive work culture.<br>• Use intermediate to advanced Microsoft Excel skills to analyze and present financial data effectively.
<p>Robert Half is seeking a detail-oriented and proactive Accounts Payable Analyst for a highly respected company within the manufacturing and construction industry. This position offers an exciting opportunity to join a fast-paced environment with room for professional growth and development. The ideal candidate will play a critical role in ensuring the company’s accounts payable processes are executed efficiently and comply with policy while supporting broader financial initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>· Invoice Processing: Accurately review, code, and process a high volume of vendor invoices in compliance with company policies.</p><p>· Vendor Relationships: Maintain positive relationships with vendors, ensuring timely payments and resolving discrepancies as necessary.</p><p>· Reconciliations: Reconcile statements and timelines for accounts payable transactions to maintain accuracy and compliance.</p><p>· Reporting: Prepare accounts payable reports and assist with monthly financial close processes.</p><p>· ERP Systems: Work proficiently within ERP software platforms to manage financial data and streamline processes </p><p>· Financial Compliance: Ensure all accounts payable activity adheres to company guidelines and government regulations.</p>
We are offering an exciting opportunity for an Assistant Payroll Manager in Toronto, Ontario. In this role, you will be expected to guide, mentor, and support a team of payroll administrators, manage full-cycle biweekly payroll processing, and ensure compliance with payroll laws and best practices. This role is a key part of our operations and requires a high level of attention to detail and organization.<br><br>Responsibilities:<br>• Direct and motivate a team of payroll administrators to ensure efficient operations<br>• Oversee the process of auditing and balancing payroll data before processing<br>• Manage and maintain the time & attendance tracking system<br>• Prepare and issue Records of Employment (ROEs) and other payroll reports as required<br>• Address and resolve payroll inquiries from various operational sites in a timely manner<br>• Collaborate with multiple departments to ensure seamless payroll operations<br>• Ensure adherence to federal, provincial, and local payroll, wage, and hour laws and best practices<br>• Be accountable for the overall quality of payroll work, including some accounting functions<br>• Utilize ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, and Crystal Reports for efficient payroll processing<br>• Perform additional payroll duties as assigned
<p>Robert Half is excited to partner with a leading organization in Waterloo to find a meticulous and detail-oriented <strong>Accounts Payable Specialist</strong>. This is an excellent opportunity for skilled finance professionals to join a dynamic team and make a lasting impact. If you have a strong background in accounts payable, exceptional organizational skills, and enjoy working in a fast-paced environment, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices for accuracy, proper approvals, and compliance with company policies.</li><li>Review and reconcile intercompany statements and respond to inquiries in a timely and professional manner.</li><li>Maintain accurate and organized records for all accounts payable transactions.</li><li>Match purchase orders, packing slips, and invoices to ensure accuracy and resolve discrepancies with the purchasing or operations teams.</li><li>Code or verify invoice coding to appropriate general ledger accounts and cost centers.</li><li>Prepare and process electronic payments, cheques, and wire transfers in accordance with company policies.</li><li>Monitor aging reports and maintain accurate AP records and vendor files.</li><li>Respond to vendor inquiries and resolve payment or invoice issues promptly and professionally.</li><li>Ensure compliance with company policies, accounting standards, and audit requirements.</li><li>Collaborate with departments such as procurement, inventory, and production to ensure accurate financial data.</li><li>Support internal and external audits as needed.</li><li>Recommend and implement improvements to AP processes and controls.</li><li>Assist with additional duties as assigned by the management team.</li></ul><p><strong>Month-End Duties:</strong></p><ul><li>Perform monthly reconciliation and ensure proper matching of receipts and invoices.</li><li>Reconcile the Accounts Payable sub-ledger to the General Ledger, identifying and resolving discrepancies.</li><li>Complete and prepare intercompany reconciliations, ensuring alignment across entities.</li><li>Assist with accruals and provide necessary documentation to support accurate financial reporting during month-end close.</li></ul>
<p><strong>About the Role</strong></p><p> Are you a detail-oriented professional with expertise in both Human Resources and Payroll processes? Join our dynamic team as an <strong>HR and Payroll Administrator</strong>, where you'll play a pivotal role in managing day-to-day HR operations while ensuring accurate payroll administration. This dual-role position is perfect for someone who thrives in a collaborative environment and has a passion for helping employees and supporting organizational success.</p><p><strong>Key Responsibilities</strong></p><p><em>Payroll Administration:</em></p><ul><li>Accurately process semi-monthly, bi-weekly, or monthly payroll cycles using designated payroll software (e.g., ADP, Workday).</li><li>Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.</li><li>Maintain payroll records, including earnings, deductions, and tax filings, ensuring data accuracy.</li><li>Collaborate with accounting and finance teams to support audits and reporting.</li><li>Resolve employee payroll inquiries, including discrepancies, tax forms, and benefit deductions.</li></ul><p><em>Human Resource Functions:</em></p><ul><li>Administer employee benefits, including health insurance, retirement plans, and leave tracking.</li><li>Assist in onboarding new employees and processing terminations, ensuring compliance with company policies and labor laws.</li><li>Maintain employee records and ensure data accuracy in HRIS systems (e.g., Workday, ADP).</li><li>Support recruitment efforts by posting job openings, screening candidates, and coordinating interviews.</li><li>Implement and manage HR programs such as training, engagement initiatives, and performance appraisals.</li><li>Respond to employee questions regarding policies, benefits, and procedures.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Payroll Specialist to join our client's team in Aurora, Ontario. This individual will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries. It is a full-time, permanent opportunity with plenty of room for growth and career development within the team!</p><p><br></p><p>• Prepare and process assigned Canada and US payroll(s) on a weekly and bi-weekly basis for hourly and salaried employees in union and non-union environments which can include garnishment processing, incentive payouts, and deferred incentive payments, stock options, hypo tax, shadow payroll reporting, and pension payrolls</p><p>• Balance assigned payrolls based on year end calendars, participate in audit of other payrolls as assigned</p><p>• Initial Garnishment set up</p><p>• Prepare and reconcile 3rd party remittances as defined by due dates</p><p>• Maintain accurate and up-to-date payroll records</p><p>• Complete year end balancing, filing and delivery of T4s and/or W2s, complete yearend tax form amendments as required</p><p>• Preparing monthly, quarterly and annual reporting as required by various internal/external stakeholders such as Finance and Operations and Statutory Reporting as assigned</p><p>• Prepare payroll journal entries, reconcile payroll general ledger accounts as requested</p><p>• Maintain complete and accurate Division notes and processing instructions (run books) </p>
We are offering an opportunity for a Payroll & HR Coordinator based in North York, Ontario, Canada. The chosen candidate will be responsible for handling various aspects related to our Human Resources and Payroll functions. This role is integral to the efficient operation of our team, as it involves maintaining accurate employee records, processing payroll, and serving as the first point of contact for HR-related inquiries.<br><br>Responsibilities<br><br>• Oversee the daily administration of HR tasks, including the maintenance and updating of employee files.<br>• Serve as the main contact point for any HR-related queries from team members.<br>• Ensure employee records are accurately maintained within HR software systems.<br>• Coordinate the onboarding process for new hires, including dispatching necessary training.<br>• Draft various HR documents such as job summaries, offers of employment, performance reviews, and policies for supervisor review.<br>• Handle the screening of applications, conducting interviews, and executing reference checks for salaried staff.<br>• Regularly update hiring managers about the status of applications and the hiring process.<br>• Stay updated on current employment laws and HR practices.<br>• Prepare biweekly and semi-monthly payroll through designated software for all team members.<br>• Calculate, apply, and remit applicable withholdings and deductions from payroll.<br>• Address payroll issues and respond to coworkers’ inquiries promptly and professionally.<br>• Ensure all payroll and benefit-related documents are completed in a timely manner.<br>• Verify changes in coworkers’ compensation and employment status, ensuring they comply with regulations and company policy.<br>• Process new hire requests and terminations of employment in the payroll system.
The Client Services Billing Analyst will function as a key liaison between the Client and the Instore Marketing team. Reporting to the Client Services Supervisor, the role of Client Services Billing Analyst is to correspond with customers regarding payments, issuing invoices and providing excellent customer service.<br><br>MAIN RESPONSIBILITIES: <br>● Complete weekly and monthly billing by entering information into system. <br>● Responsible for accurate and timely preparing of billing invoices <br>● Follow up through emails or phone calls on outstanding payments and answering customer inquiries. Send reminders for payment and contact customers when assigned.<br>● Reconcile sales order records with shipping documents to ensure clients are billed correctly<br>● Works under the close supervision of a team lead or supervisor; <br>● Maintain invoicing for all projects, including capture of all additional billable charges<br>● Perform a variety of clerical and other duties as assigned <br>● Prioritize workload when faced with multiple requests and changing business dynamics;<br>● Work as part of a team, follow and adhere to Transcontinental’s code of ethics and participate in the Continuous Improvement efforts;<br>● Fully understand and adhere to all relevant Environmental, Health and Safety, Human Resources, Quality, Security and Company policies and procedures;<br>● Work in compliance with the Occupational Health & Safety Act of Ontario, the Workplace Safety Insurance Act and all other applicable legislated, environmental, health & safety regulations.<br><br>QUALIFICATIONS:<br>● Post-secondary education with minimum two (2) years in client facing role <br>● Billing experience is an assest but not required <br>● Ability to identify process improvements to the current billing procedure<br>● Strong attention to detail<br>● Working knowledge of billing procedures<br>● Excellent data entry skills<br>● Ability to efficiently perform billing activities<br>● Strong customer service skills<br>● Excellent objection handling and negotiation skills<br>● Able to work efficienty as part of a team as well as independently<br>● Strong skills in PC-based software applications, particularly Word and Excel<br>● Superior oral and written communications skills and organizational skills<br>● Ability to work in a fast-paced environment, handling multiple jobs simultaneously & managing prioritization of issues on a daily basis.
<p><strong>Part-time (3 days/week) Payroll Specialist Contract Opportunity!</strong></p><p><br></p><p>We are looking for a skilled Payroll Specialist to join our team in Toronto, Ontario. This role offers a unique opportunity for growth as it is a Contract to permanent position. The ideal candidate will bring expertise in Canadian payroll processes and demonstrate a keen ability to manage payroll functions with accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for a workforce of 50-55 permanent and part-time employees, ensuring compliance with Canadian regulations.</p><p>• Set up payroll details for new employees, including accurate entry of personal and financial information.</p><p>• Develop and maintain payroll policies, including structures for annual increments and vacation pay calculations.</p><p>• Handle employee terminations, ensuring all final payments such as vacation pay are processed correctly.</p><p>• Review and process timesheets to ensure accurate reporting and payment.</p><p>• Respond to payroll-related inquiries from employees, providing clear and timely resolutions.</p><p>• Collaborate with management to support payroll-related initiatives and ensure smooth operations.</p><p>• Utilize accounting software systems such as ADP Workforce Now, Dayforce, and QuickBooks to manage payroll functions efficiently.</p>
<p>Robert Half is partnered with a leading organization that is hiring a Payroll Specialist to their team. This is a full time permanent opportunity located in the Markham area. The Payroll Specialist will be reporting into the Payroll Manager and will be responsible for;</p><p><br></p><ul><li>Bi-weekly processing of hourly and salary payroll for over 500 employees across Canada </li><li>Annual T4 preparation and ROE preparation</li><li>Support the payroll manager with reconciliation of payroll and benefits and post payroll entries</li><li>Maintain and update employee files and payroll records</li><li>Collaborate with Payroll Manager on employee benefit administration</li><li>Prepare payroll reports for management</li><li>Monitor payroll inbox and respond to employee and manager queries</li></ul><p><br></p><p><br></p><p><br></p>
<p>Robert Half is seeking a Payroll Coordinator with a strong focus on tax compliance and garnishment administration for one of our clients in Aurora. The Payroll Coordinator will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries.</p><p><br></p><p>Your Responsibilities </p><p>• Assist with the coordination of weekly, bi-weekly, and semi-monthly payroll cycles by preparing reports, tracking data, and ensuring all documentation is complete and accurate</p><p>• Support garnishment entries, incentive payouts, and other payroll adjustments through data entry and validation</p><p>• Maintain and organize payroll records, audit trails, and processing documentation (run books and checklists)</p><p>• Assist in reconciling third-party remittances and ensuring timely submission based on required due dates</p><p>• Help prepare and support the year-end payroll process, including T4s and W-2s, amendments, and audits</p><p>• Provide administrative support in tracking and submitting payroll-related reports for Finance, Operations, and external stakeholders. </p>
<p><strong>About the Role:</strong></p><p><br></p><p>We’re hiring a Payroll Integration Lead to support the implementation of new business units into our enterprise payroll system. This is a key role within our People & Culture team, responsible for guiding cross-functional teams through the successful integration, configuration, and testing of payroll processes within our cloud-based HCM environment.</p><p><br></p><p>This position is ideal for a payroll professional with a strong track record in payroll system implementations, a deep understanding of workforce structures, and a collaborative approach to stakeholder engagement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the end-to-end payroll integration process for new locations across a multi-jurisdictional footprint</li><li>Partner with HR, Finance, Operations, and system consultants to align business practices with platform capabilities</li><li>Oversee discovery and configuration planning, ensuring accurate documentation of:</li><li>Workforce structure (departments, positions, jobs)</li><li>Scheduling, time tracking, and time off policies</li><li>Earnings, deductions, and benefits setup</li><li>Compliance requirements, including collective agreements and local legislation</li><li>Act as the primary point of contact for all payroll-related system design and implementation needs</li><li>Audit HR/payroll data prior to system uploads to ensure accuracy and integrity</li><li>Facilitate user acceptance testing (UAT) and payroll parallel testing, including training and support</li><li>Troubleshoot issues with both property stakeholders and system partners to ensure timely resolution</li><li>Monitor and communicate project milestones and risks to leadership</li><li>Support the first payroll cycles post-implementation and assist teams in transitioning to steady-state operations</li></ul><p><br></p>
