8 results for All Jobs in Manotick, ON

Estate & Corporate Legal Assistant

Ottawa, ON
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid. Advantages:-Competitive salary (70-75K)-Full benefits + RRSP matching-3/4 weeks vacation + 12 personal days-Hybrid work model (1 day on site)-Great culture Responsibilities:• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.
2025-12-08T18:48:42Z

HR Coordinator

Ottawa, ON
onsite
Temporary
20.00 - 25.00 CAD / Hourly
Our client is looking for a highly organized and detail-oriented HR Coordinator to join their team on a contract basis in Ottawa, Ontario. The successful candidate will play a key role in supporting various HR functions, including recruitment, onboarding, and administrative tasks. This position offers an excellent opportunity to contribute to meaningful work within a not-for-profit environment. Responsibilities:• Manage the end-to-end recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.• Assist with the onboarding process by preparing employment offers, conducting orientation sessions, and ensuring all documentation is completed accurately.• Oversee volunteer registration processes, ensuring compliance with organizational policies and requirements.• Provide administrative support to HR functions, such as maintaining employee records and updating HR systems.• Coordinate and track employee training programs to ensure compliance and skill development.• Process payroll and benefits administration tasks using ADP Workforce Now and/or Dayforce systems.• Support the implementation and management of HR policies and procedures.• Address employee inquiries and provide guidance on HR-related matters.• Collaborate with other departments to ensure smooth communication and alignment of HR initiatives.
2025-11-21T16:43:50Z

Sr. Internal Auditor

Ottawa, ON
onsite
Permanent
100000.00 - 115000.00 CAD / Yearly
Our downtown Ottawa client is seeking an experienced Senior Internal Auditor who will provide support to the Manager Internal Audit and lead teams in internal audit. Responsibilities:<ul><li>Actively participates in department planning sessions to assist in developing a flexible audit plan.</li><li>Effectively and efficiently performs assigned work including: o Leading an audit team as the Auditor-In-Charge (AIC) to manage and complete assigned projects;</li><li>Preparing individual work programs for routine assignments and assisting in the preparation of work programs in more complex engagements; o Completing assigned work independently under the supervision of Manager or Director for more complex assignments; o Communicating effectively with the team, throughout the work; o Analyzing data in routine situations (in certain situations, uses audit tools to facilitate the analysis);</li><li>Preparing files and raising exceptions and providing value added recommendations; o Providing input into reports; and o Managing his/her own time within the approved budget.</li><li>Actively participates in team discussions, providing feedback to others within the group;</li><li>Builds and maintains networks with managers and employees;</li><li>Maintains currency in detail oriented standards (IIA, CIA, ISACA etc.) and applies these standards in every day interaction with clients and in the performance of work;</li><li>Maintains technical skills; and</li><li>Perform other administrative tasks as assigned in support of the overall department objectives.</li></ul>
2025-12-08T18:48:42Z

Executive Assistant

Ottawa, ON
onsite
Temporary
28.50 - 33.00 CAD / Hourly
Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently. Responsibilities:• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.• Act as a liaison with government agencies, adhering to proper protocols and processes.• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.• Arrange travel itineraries and accommodations, managing all related logistics.• Assist in the preparation of briefs, supporting documents, and presentations for executive use.• Handle expense reporting and ensure financial records are accurately maintained.• Manage document preparation, including photocopying, scanning, and filing as required.• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.• Collaborate with internal teams to ensure smooth communication and execution of tasks.
2025-11-21T16:08:41Z

Tax Staff - Corporate

Maxville, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client one hour East of Ottawa is seeking an In-Direct Tax Manager. Reporting to the Controller - Commercial, the Manager, Tax and Compliance will provide support to ensure accurate and timely tax compliance reporting for MacEwen Petroleum and related companies. Very good opportunity to grow in to Tax Manager. This is a fully on site role. Responsibilities:-Preparing returns and analysis, and documentation for all direct and indirect taxes for the group of companies.-Partnering with business departments to define measure, analyze, and improve controls, reports, and tax-related processes.-Tax accounts for financial reporting purposes to ensure activity and balances are reconciled and appropriately reflect the Company’s tax position and status.-Proactively and effectively supporting the management of tax audits and assessments by performing technical analysis and gathering documentation in support of the audit process.-Maintaining and monitoring a tax compliance calendar to ensure all returns are filed in a timely manner.-Ensuring that all necessary tax licenses are up to date.-Gathering and preparing necessary documents and liaising with external service providers to prepare all corporate tax and information returns.-Consistently monitoring and evaluating the internal processes and guidelines to ensure efficiency and providing recommendations on optimizing and automating the tax function while minimizing tax risks.-Assisting with any tax matters associated with enterprise initiatives, business transactions and tax projects.-Ensuring that procedural documentation is up-to-date and easily followed.-Preparing estimates and monitor tax payments/refunds to assist the Treasury Group with short and long-term cash tax forecasts.-Participating in special projects/performing technical research as assigned by management.-Staying up to date on developments in Canadian tax law that impact the company.-Creation of internal audit queries that will ensure all customers are setup accordingly.-Other related duties as required or assigned.
2025-12-08T18:48:42Z

Call Center Specialist

Ottawa, ON
onsite
Temporary
20.00 - 23.00 CAD / Hourly
We are looking for an experienced Call Center Specialist to join our clients team in Ottawa, Ontario. In this long-term contract role, you will play a vital part in supporting callers with inquiries related to a class action lawsuit. Your expertise in managing customer interactions and providing accurate information will be essential to ensuring a seamless experience for all callers. Responsibilities:• Handle inbound calls and provide guidance on claim statuses, form submissions, and other inquiries related to the class action lawsuit.• Research and locate answers to caller questions using available resources and relay accurate information.• Collect detailed caller information when an escalation is required, ensuring proper verification of data.• Maintain a high level of professionalism and empathy while addressing caller concerns.• Utilize customer service software and CRM tools to document interactions and track resolutions.• Follow established protocols to ensure compliance with legal and organizational guidelines.• Collaborate with team members to identify solutions for complex issues and improve service processes.• Manage multiple tasks efficiently while adhering to deadlines and high-quality standards.• Contribute to the development of best practices to enhance the overall caller experience.
2025-11-24T13:44:13Z

Bookkeeper

Kemptville, ON
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
We are partnering with an organization that's looking to add a Bookkeeper due to a company growth. This is a full-time/permanent position. Advantages:-Salary (65-70K)-3 weeks vacation-Free parking-Hybrid (2 days on site) Responsibilities:• Manage and oversee all Accounts Payable and Accounts Receivable activities to ensure accuracy and timeliness.• Stay informed about changes to payroll regulations and implement necessary adjustments.• Process bi-weekly payroll.• Review invoices for accuracy and validity prior to processing.• Record bills and handle payments to suppliers in a timely manner.• Resolve discrepancies with vendors and ensure all issues are addressed promptly.• Prepare and deposit funds, as well as organize cheques for management approval.• Generate reports for review by the management team.• Support month-end and year-end financial closing procedures.• Collaborate with management to assist in additional financial tasks and projects as needed.
2025-12-08T18:48:42Z

Senior Bookkeeper

Ottawa, ON
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
We are currently partnering with an excellent Non Profit organization that's looking for a Sr Bookkeeper in the downtown Ottawa region. This is a full-time/permanent role. Advantages:-Competitive salary (75-80K)-Full benefits + RRSP matching-3 weeks vacation + 2 weeks Christmas closure-Hybrid (3 days on site)-Hours: 37.5hrs - flex -Excellent leadership team + culture Responsibilities: • Process and oversee the Accounts Payable and Accounts Receivable functions• Keep up to date on statutory payroll changes • Managing and processing bi-weekly weekly payroll; administer the benefits • T4 and ROE preparation• HST remittances• Verify invoice validity• Enter bills; make payments to suppliers• Follow up with vendors if any discrepancies • Prepare deposits; and prepare cheques for signature• Bank and Credit Card reconciliation • Preparation of financial statements & financial reporting • Posting the monthly journal entries • Cash flow analysis• Assist the management team with other financial related duties • Month end and year end closing.
2025-12-08T18:48:42Z