We are looking for an organized and detail-oriented Coordinator to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to clients and collaborate with internal teams to enhance operational efficiency. This position offers a hybrid work environment, requiring 2-3 days in the office initially, and bilingualism in English and French is considered an asset.<br><br>Responsibilities:<br>• Deliver prompt and accurate administrative support to clients, ensuring inquiries are addressed efficiently and assignments are completed within established timelines.<br>• Collaborate with service evolution teams to provide seamless assistance and contribute to client satisfaction.<br>• Review and approve various administrative items, including de-registrations, bank transfers, foreign exchanges, internal account transfers, and fee setups.<br>• Identify and recommend process improvements to enhance business relationships and overall client experience.<br>• Maintain meticulous organization of daily activities, prioritize tasks effectively, and ensure all outstanding items are resolved.<br>• Utilize multiple technology platforms to develop a deep understanding of their interactions and operational impact.<br>• Actively contribute to fostering an inclusive and collaborative workplace culture.<br>• Take initiative to address challenges affecting the team and propose solutions.<br>• Support change management initiatives by encouraging positivity and continuous improvement.<br>• Perform other administrative duties as required to support team and organizational goals.
<p>We are looking for a dedicated Litigation Associate to join our client's dynamic legal team in Toronto, Ontario. In this role, you will handle a variety of civil and commercial litigation matters, ensuring high-quality service and results for clients. This position offers the opportunity to work in a hybrid environment, providing flexibility and opportunities for growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage a diverse caseload of civil and commercial litigation files, ensuring timely and effective resolution.</p><p>• Draft, review, and finalize legal documents, including pleadings, briefs, and correspondence.</p><p>• Participate in mediation, arbitration, and court proceedings, advocating effectively on behalf of clients.</p><p>• Conduct thorough legal research and analysis to support case strategy and decision-making.</p><p>• Collaborate with other team members to develop innovative solutions for complex legal issues.</p><p>• Utilize case management and document management software to organize and track case progress.</p><p>• Communicate with clients to provide updates, gather information, and address concerns.</p><p>• Ensure compliance with legal standards, regulations, and internal policies.</p><p>• Handle complaint administration and claim processes with precision and attention to detail.</p><p>• Stay updated on changes to civil and commercial law to maintain expertise in the field.</p>
<p>We are looking for a dedicated Associate Lawyer to join our client's dynamic insurance coverage and litigation team in Toronto, Ontario. This role offers a unique opportunity to work on complex legal matters while benefiting from excellent mentorship and flexible work arrangements. If you have a strong background in litigation and are eager to contribute to a collaborative and supportive environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle insurance defense litigation cases, including claims administration and motions.</p><p>• Draft contracts and legal documents with precision and attention to detail.</p><p>• Conduct thorough research and analysis to support case strategies.</p><p>• Manage case files using advanced case management and document management software.</p><p>• Collaborate with team members to develop effective litigation strategies.</p><p>• Review and prepare legal documents using tools such as Adobe Acrobat and Conveyancer.</p><p>• Represent clients in court proceedings, ensuring their interests are well-protected.</p><p>• Maintain organized and accurate documentation by photocopying and scanning materials as needed.</p><p>• Communicate effectively with clients, providing updates and guidance on case progress.</p><p>• Stay updated on legal developments within insurance coverage and litigation practices.</p>
We are looking for a highly organized and proactive Executive Assistant to support key business operations in North York, Ontario. This role is integral to ensuring seamless coordination of schedules, correspondence, and marketing initiatives while maintaining efficiency in daily functions. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and multitasking skills.<br><br>Responsibilities:<br>• Manage executive calendars by scheduling meetings, organizing events, and resolving conflicts to optimize time management.<br>• Oversee correspondence and follow up on action items, while maintaining accurate digital filing systems.<br>• Handle high-volume email communications, ensuring timely responses, prioritization, and follow-ups.<br>• Assist with corporate communications, public relations, and media outreach, including scheduling PR events and coordinating travel.<br>• Monitor inventory of marketing materials and collaborate with consultants on PR, design, social media, and marketing strategies.<br>• Review and provide feedback on marketing assets, including brochures, social media posts, and patient communications.<br>• Coordinate special projects by tracking timelines, deliverables, and ensuring deadlines are met.<br>• Prepare and process contracts related to marketing initiatives, partnerships, and location acquisitions.<br>• Conduct market research for potential new locations, analyzing demographics, competition, and operational requirements.<br>• Maintain branding consistency across signage, communication, and marketing materials.
<p><strong>Overview</strong></p><p> Our client in Toronto is seeking a Receptionist to join their dynamic People and Culture team. The Receptionist plays an essential role as the first point of contact for all visitors and callers. This position supports office administration through various clerical duties, including coordinating office activities, greeting and assisting visitors, managing inbound telephone calls, scheduling appointments, and processing mail and couriers. Additionally, the Receptionist supports the People & Culture department with corporate and community initiatives.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain the office environment: set up coffee and snack bar, organize meeting rooms, and ensure all areas are tidy and presentable</li><li>Greet and assist employees and guests, ensuring a welcoming and professional experience</li><li>Manage incoming phone calls and direct callers as needed</li><li>Provide guest services including beverage service, coat check, and welcoming walk-in visitors</li><li>Support meetings for executive staff: room set up, food and beverage service, and clean up</li><li>Manage office access systems including FOB and parking transponder activation</li><li>Process and distribute incoming and outgoing mail and courier packages</li><li>Track office inventory and reorder supplies within budget parameters</li><li>Scan invoices and create purchase orders for corporate departments</li><li>Support special projects related to corporate events and community engagement, including research, communications, administration, and coordination</li><li>Assist with implementation of office layout changes and ensure reception area coverage at all times</li><li>Maintain office security and follow safety procedures</li><li>Assist the People & Culture team as required</li><li>Contribute to streamlining reception functions and cost-saving initiatives</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in Thornhill, Ontario. This is a Contract to permanent position, offering an excellent opportunity for growth and development while contributing to a dynamic organization in the service industry. The role requires exceptional communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare various forms and correspondence related to claims files, including letters to members, third-party reports, and consent forms for police report requests.<br>• Process payments for claim-related expenses such as appraisal fees, glass invoices, and police report charges.<br>• Assist the Total Loss team by managing and dispatching Proof of Loss documents to facilitate settlements.<br>• Request official reports, including police and fire incident documents, to support claims investigations.<br>• Handle the dispatch of Property Damage claim files to legal representatives as required.<br>• Organize, sort, and distribute incoming correspondence efficiently.<br>• Make outbound calls to members to collect First Notice of Loss details for claims reported after hours or online.<br>• Respond to inbound calls and direct callers to the appropriate departments based on their needs.<br>• Provide exceptional support and assistance to ensure smooth operations within the claims process.
Greater Kitchener Waterloo Cambridge Guelph Area, ON
onsite
Permanent
175000.00 - 205000.00CAD / Yearly
<p>We are looking for an experienced Controller to join our team in the tri- cities region (Kitchener- Waterloo, Cambridge, Guelph), Ontario, supporting our client's corporate operations. This role offers an exciting opportunity to oversee global financial reporting, treasury functions, budgeting, and compliance across multiple divisions and entities. If you thrive in a fast-paced environment and excel at managing complex financial activities, we encourage you to apply if you are interested in ON SITE work.</p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation of monthly, quarterly, and annual financial statements, including consolidated reports and detailed commentary.</p><p>• Assist in managing and oversight of treasury operations, including foreign exchange transactions, hedging activities, and liaising with banks.</p><p>• Supervise corporate tax functions, ensuring accurate transfer pricing and compliance with local regulations.</p><p>• Oversee payroll processes and self-insured benefits, including liaising on audits and valuation of retirement plans.</p><p>• Coordinate budgeting activities by consolidating semi-annual forecasts and financial projections.</p><p>• Support year-end processes, including corporate audits and finalizing financial statements.</p><p>• Ensure compliance with accounting standards and regulations across multiple countries and divisions.</p><p>• Handle special projects such as mergers and acquisitions (M& A) integration and intercompany transaction eliminations.</p><p>• Collaborate with operational leaders and other accounting department staff at multiple locations to ensure accurate and timely financial reporting.</p>
<p>Are you experienced in cash management and banking operations? We are looking for a Treasury Manager to join a dynamic team and oversee all aspects of cash management, banking controls, Accounts Payable, and Cash Application functions. This is a leadership role focused on maintaining financial control, process compliance, and supporting ongoing automation and improvement initiatives.</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li>Monitor cash balances and intercompany transfers for liquidity</li><li>Optimize working capital and minimize idle cash</li><li>Oversee banking controls, including dual approvals, stop payments, void cheques, and returned item resolution</li><li>Administer positive pay and handle exceptions for fraudulent disbursement prevention</li><li>Oversee payment execution for approved invoices and enforce approval hierarchies</li><li>Review payment batches and maintain segregation of duties</li><li>Ensure compliance with internal controls and audit requirements</li><li>Support vendor master data reviews and fraud prevention efforts</li><li>Supervise Cash Application Specialists and ensure accurate posting</li><li>Monitor unapplied cash and coordinate resolution with Billing and Collections</li><li>Review daily deposit reconciliations and ensure accurate reporting</li><li>Prepare monthly cash management reports and forecasts to provide strategic insights</li><li>Administer company credit card programs and ensure policy adherence</li><li>Coordinate accurate and timely bank and credit card reconciliations</li><li>Manage bank-issued letters of credit and maintain renewal schedules</li><li>Develop and maintain treasury policies and procedures with best practices</li><li>Support audits and provide required documentation</li><li>Lead automation of cash management and banking processes</li><li>Report on KPIs as defined by leadership</li><li>Participate in special projects and support system/process improvements</li><li>Assist with other tasks as required</li></ul><p><br></p>
<p><u>This job posting is for a current vacancy with our client.</u></p><p><br></p><p><br></p><p>We’re looking for an experienced Network Administrator who thrives in complex, distributed environments and enjoys working with modern networking technologies. In this role, you will support a nationwide network infrastructure.</p><p><br></p><p><br></p><p><strong>What You’ll Do</strong></p><p><br></p><ul><li>Oversee and maintain a multi-site network architecture connecting hundreds of locations across Canada.</li><li>Configure and troubleshoot Cisco Meraki hardware, including security appliances, switches, and wireless access points.</li><li>Monitor network health and performance using advanced tools, ensuring compliance with industry standards.</li><li>Participate in infrastructure projects like branch expansions, VLAN configurations, and data migration activities.</li><li>Contribute to automation and optimization efforts to improve efficiency and reliability.</li></ul>
