2 results for Executive Assistant in Edmonton, AB

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 80000 CAD / Yearly
Our client is seeking a highly organized and detail-oriented Executive Assistant & HR Administrator to join their team. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing executive support, human resources administration, payroll coordination, and operational support.Reporting to senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day operation of the organization while supporting HR initiatives, employee programs, and administrative processes. The key responsibilities include: Executive & Administrative Support<ul><li>Coordinate day-to-day administrative activities, including management of the master calendar, shared email accounts, document management systems, and maintenance of the organization's document library.</li><li>Prepare reports, correspondence, presentations, and other administrative documentation with a high degree of accuracy.</li><li>Collect, organize, maintain, and analyze data to support reporting, reconciliation, process control, and organizational decision-making.</li><li>Manage multiple priorities and deadlines while maintaining exceptional attention to detail.</li></ul>Human Resources Support<ul><li>Provide administrative support across the employee lifecycle, including:</li><li>Recruitment coordination</li><li>Job postings</li><li>Candidate screening and interview scheduling</li><li>New employee onboarding</li><li>Offboarding activities</li><li>Employee documentation and records management</li><li>Leave administration</li><li>Annual certifications and compliance tracking</li><li>Maintain employee files and HR records while ensuring strict confidentiality.</li><li>Support policy reviews and research initiatives by gathering information and preparing recommendations for leadership.</li><li>Assist with employee communications, programs, resources, and engagement initiatives.</li></ul>Payroll & Benefits Administration<ul><li>Assist with payroll administration and related documentation.</li><li>Coordinate employee benefits administration and support enrollment and maintenance activities.</li><li>Track performance review timelines, documentation, meeting coordination, and completion status.</li></ul>Training & Projects<ul><li>Prepare and maintain employee handbooks, training materials, and internal resources.</li><li>Coordinate training sessions, staff events, and employee development initiatives.</li><li>Support special projects and process improvement initiatives designed to enhance operational efficiency and organizational effectiveness.</li><li>Collaborate with management and team leaders on continuous improvement efforts and organizational initiatives.</li></ul>The ideal candidate is a proactive and service-oriented professional who enjoys supporting both people and processes. You bring a positive attitude, exceptional organizational skills, and a willingness to take initiative while maintaining a high level of professionalism and confidentiality. This is a full-time, permanent, office-based (West Edmonton) that offers a competitive total rewards package, and room for professional growth. Apply today!
2026-09-09T00:00:00Z

Legal Secretary

Edmonton, AB
onsite
Contract / Temporary to Hire
0 - 0 CAD / Yearly
Our client is for a detail-oriented Legal Secretary to join their team in Edmonton, Alberta. This role supports legal and office operations through administrative coordination, document management, scheduling, and general legal support. The ideal candidate is organized, detail-oriented, discreet, and able to manage multiple priorities independently while providing reliable support to legal professionals and internal stakeholders.Responsibilities:<ul><li>Oversee the organization’s insurance portfolio, including renewals, claims, certificates, reporting, and coordination.</li><li>Handle legal and administrative inquiries related to corporate records, business services, and internal documentation.</li><li>Coordinate business and operational licensing, including applications, renewals, and compliance requirements.</li><li>Support registration and related regulatory and safety documentation for operating locations.</li><li>Maintain banking and business account records, including reporting requirements related to credit arrangements.</li><li>Manage departmental payables and online account administration, ensuring timely invoice processing and recordkeeping.</li><li>Maintain internal tracking and control records to support accurate and efficient operations.</li><li>Provide backup support to Legal and Office Services, assist with safety initiatives, special projects, and other assigned duties.</li></ul>
2026-09-08T00:00:00Z