4 results for Office And Administrative in Calgary, AB

Senior Executive Assistant

Strathmore, AB
remote
Temporary
- CAD / Hourly
Our client is seeking for a detail-oriented Senior Executive Assistant to join their team in Strathmore, Alberta. This role supports senior leaders by providing high-level executive and administrative assistance to ensure the efficient day-to-day operation of the office. The ideal candidate is a proactive, highly organized professional with exceptional communication and interpersonal skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy, discretion, and confidentiality.Responsibilities:<ul><li>Manage executive calendars, meetings, and organizational schedules.</li><li>Prepare correspondence, agendas, and meeting materials.</li><li>Coordinate travel, conferences, and accommodation arrangements.</li><li>Process expense claims, purchasing requests, and payroll submissions.</li><li>Administer vacation requests, timesheets, and on-call schedules.</li><li>Maintain accurate records, files, and key organizational documents.</li><li>Support departmental projects and corporate initiatives.</li><li>Coordinate safety activities and ensure compliance with workplace policies.</li><li>Provide confidential administrative support to senior leadership.</li></ul>
2026-07-21T17:33:43Z

Project Administrator

Calgary, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a dedicated Project Administrator to join their team in Calgary, Alberta. This role supports project execution by coordinating administrative activities, maintaining document control, and ensuring project information remains organized. The ideal candidate is highly organized, detail-oriented, and experienced in supporting project teams through effective records management, communication, scheduling, reporting, and financial tracking.Responsibilities:<ul><li>Administer SharePoint sites by managing user access, folder structures, and document organization.</li><li>Maintain project document control, including creating, tracking, updating, and archiving records.</li><li>Coordinate document transmittals with engineering teams and external service providers.</li><li>Schedule meetings, prepare agendas, record minutes, and track action items.</li><li>Monitor project milestones, timelines, and dependencies to support project delivery.</li><li>Prepare project status reports and documentation for internal, funding, and compliance requirements.</li><li>Track project expenses, labour charges, and invoice processing for budget support.</li><li>Provide administrative support through record management, data entry, communications, and shipping coordination.</li></ul>
2026-07-27T23:04:42Z

Legal Assistant

Calgary, AB
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism. They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered. About the Position:We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment. As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail. Key Responsibilities:<ul><li>Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.</li><li>Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.</li><li>Preparing closing books and assisting with organizing and updating corporate records.</li><li>Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.</li><li>Conducting searches for due diligence and other purposes.</li><li>Submitting documents for registration at Land Titles, Personal Property Registry and other registries.</li><li>Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.</li><li>Administration of time entry and billing of client files.</li><li>Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.</li><li>Performing other legal and administrative tasks assigned from time to time.</li></ul>
2026-07-21T18:34:02Z

Advisor, Brand, Content Delivery and Leader Support

Calgary, AB
remote
Temporary
- CAD / Hourly
Our client is looking for an organized, collaborative, and detail-oriented individual to join their team in Calgary, Alberta. This role supports brand execution, content delivery, and senior leader operations by coordinating projects, managing budgets and creative assets, and ensuring the timely execution of communications initiatives. The ideal candidate brings strong organizational skills, sound judgment, and the ability to collaborate effectively with internal stakeholders and external agency partners in a fast-paced environment.Responsibilities:<ul><li>Provide administrative support to communications leadership, including calendars, travel, and expenses.</li><li>Coordinate communications and brand initiatives by managing timelines, requests, and stakeholder priorities.</li><li>Support budget administration, invoice processing, and record keeping.</li><li>Coordinate with agency partners to support campaigns and paid media activities.</li><li>Maintain digital asset libraries and manage editorial content calendars.</li><li>Build and update engaging intranet content for employees.</li><li>Create and adapt branded presentations, templates, and digital content using Canva and Adobe tools.</li><li>Review creative assets for quality and brand consistency before publication.</li></ul>
2026-07-08T19:38:09Z