3 results for Administrative Assistant in Calgary, AB

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a proactive Sr. Executive Assistant to join their team in Banff, Alberta. This role supports senior leadership through high-level executive administration, board coordination, meeting support, and office management. The ideal candidate is a highly organized, proactive, and discreet professional with exceptional communication skills, sound judgment, and the ability to manage competing priorities with confidence and professionalism.Responsibilities:<ul><li>Provide proactive administrative and executive support to senior leaders.</li><li>Manage complex calendars, appointments, travel, meetings, and logistics.</li><li>Coordinate Board and committee meetings, agendas, minutes, and action items.</li><li>Prepare briefing materials, reports, correspondence, presentations, and confidential documents.</li><li>Maintain Board calendars and coordinate timely distribution of meeting materials.</li><li>Serve as a professional liaison among senior leadership, Board members, staff, and external stakeholders.</li><li>Manage incoming correspondence, inquiries, records, office operations, and administrative priorities.</li><li>Conduct research and coordinate special projects while maintaining strict confidentiality.</li></ul>
2026-08-19T00:00:00Z

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This role supports a welcoming, organized, and secure office environment by serving as the first point of contact for visitors, couriers, and incoming communications. The ideal candidate will provide reliable administrative support across mail handling, meeting coordination, supplies, and general office services.Responsibilities:<ul><li>Welcome and direct guests and vendors; notify employees of visitor arrivals.</li><li>Manage visitor access, passes, keys, and entry cards according to company procedures.</li><li>Maintain clean, stocked, and organized shared office spaces.</li><li>Process and distribute mail, packages, and deliveries; coordinate courier services.</li><li>Assist with travel bookings, office supply orders, and general administrative tasks.</li><li>Coordinate meeting rooms, setups, refreshments, catering, and office events.</li><li>Support document handling and basic invoice-related tasks.</li><li>Receive weekly food deliveries and maintain shared refrigerator areas.</li></ul>
2026-08-27T00:00:00Z

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated Receptionist to join their team in Calgary, Alberta. This role supports a welcoming and well-organized workplace by providing reception coverage, hospitality arrangements for meetings, and administrative support. The ideal candidate is friendly, organized, service-oriented, and comfortable managing multiple tasks in a busy office environment.Responsibilities:<ul><li>Welcome visitors, answer inquiries, and maintain a professional front desk.</li><li>Manage multi-line phone calls and direct inquiries appropriately.</li><li>Provide reception coverage during lunches and staff breaks.</li><li>Prepare catering, refreshments, and beverages for meetings and events.</li><li>Keep reception and meeting areas tidy, stocked, and guest-ready.</li><li>Support administrative tasks including data entry, filing, emails, and document preparation.</li><li>Schedule appointments and update calendars as needed.</li><li>Use Microsoft Word, Excel, and Outlook for daily administrative tasks.</li></ul>
2026-08-28T00:00:00Z