9 results for Office Coordinator in Burnaby, BC

Office Assistant

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-08-31T00:00:00Z

General Office Clerk

Surrey, BC
onsite
Temporary
21 - 23 CAD / Hourly
We are looking for a dependable General Office Clerk to join a food and food processing organization in Langley, British Columbia on a contract assignment for approximately two months. This position supports daily office operations and accounts payable activities by handling incoming and outgoing mail, maintaining supplies, and assisting with invoice administration. The ideal candidate is comfortable in a busy workplace, stays organized under pressure, and brings a practical, hands-on approach to completing high-volume tasks accurately. Responsibilities: • Coordinate the daily flow of incoming and outgoing mail, including store mailbags, interoffice deliveries, postal items, and courier packages. • Prepare shipments and receive deliveries while ensuring materials are routed to the appropriate departments in a timely manner. • Monitor office inventory and restock stationery and general workplace supplies to support uninterrupted operations. • Support the accounts payable function by organizing, sorting, and scanning invoices for processing. • Review account statements for completeness and assist with straightforward data entry tasks related to financial records. • File, distribute, and organize documents so that records are accessible, accurate, and up to date. • Maintain an efficient mail sorting area by placing correspondence and packages into designated locations for internal distribution.
2026-09-14T00:00:00Z

Sales Coordinator

Abbotsford, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and growing manufacturing company in Abbotsford, is seeking a Sales Coordinator to join their team. This is an excellent opportunity for someone who enjoys building customer relationships, coordinating multiple priorities, and working in a collaborative, fast-paced environment. As the central point of communication between customers and internal departments, you'll help ensure orders are processed accurately and delivered on time while providing exceptional customer service throughout the entire sales process. Key Responsibilities<ul><li>Serve as the primary point of contact for customer inquiries and order processing.</li><li>Coordinate customer orders from entry through production and final delivery.</li><li>Collaborate with production, procurement, logistics, and accounting to ensure timely order fulfillment.</li><li>Prepare quotations, sales documentation, and customer correspondence.</li><li>Build and maintain strong customer relationships through proactive communication.</li><li>Support the outside sales team with customer requests and administrative activities.</li><li>Coordinate inventory availability and transportation logistics.</li><li>Resolve customer concerns while identifying opportunities to improve processes and service.</li><li>Maintain accurate customer records within ERP and CRM systems.</li><li>Assist with reporting and provide administrative support as required.</li></ul>
2026-09-14T00:00:00Z

Receptionist

New Westminster, BC
onsite
Temporary
20.9 - 22 CAD / Hourly
We are looking for a Receptionist to support daily front-desk operations for a real estate and property organization in New Westminster, British Columbia. This is a Contract position suited to someone who creates a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The successful candidate will help maintain an orderly office environment, manage incoming communications, and provide dependable support to the team throughout the assignment. Responsibilities:• Welcome clients, tenants, couriers, and other guests in a courteous and attentive manner as they arrive at the office.• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contact, and take accurate messages when needed.• Sort, receive, and distribute mail and deliveries promptly to ensure items reach the correct person or department.• Maintain a clean, organized, and presentable reception and common office area throughout the day.• Provide administrative support such as data entry, file organization, and basic document preparation using Microsoft Office applications.• Monitor email correspondence and respond to routine inquiries or forward messages to the appropriate team members.• Coordinate and confirm appointments or meeting times to help keep daily schedules running smoothly.
2026-09-14T00:00:00Z

Receptionist

Surrey, BC
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for a part time welcoming and dependable Receptionist to support daily front-desk operations for a financial services office in Surrey, British Columbia. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping the workplace run smoothly. The successful candidate will manage visitor reception, mail and courier coordination, and a range of administrative tasks while responding calmly and effectively to changing priorities. Responsibilities:• Welcome employees, members, and guests to the office and provide courteous front-desk support throughout the day.• Handle incoming and outgoing courier packages, ensuring deliveries are received, logged, distributed, and tracked accurately.• Sort and circulate mail, including internal distribution items, while maintaining clear records of mail activity.• Arrange catering requests and assist with food setup for meetings, team gatherings, and office events.• Monitor office supply levels, place replenishment orders, and help keep shared areas stocked and organized.• Prepare and issue security passes for visitors or staff as required, following office procedures.• Support parking-related coordination and assist with general workplace logistics when needed.• Answer and direct calls through a multi-line phone system and respond to email inquiries in a thorough and attentive manner.• Provide coverage for reception and related administrative duties during vacation or sick leave periods as scheduled.
2026-09-14T00:00:00Z

Receptionist

Coquitlam, BC
onsite
Temporary
20.9 - 22.5 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support an office in Coquitlam, British Columbia on a Contract basis. In this front-line role, you will create a positive experience for visitors, callers, community members, and service partners while keeping reception and administrative activities running smoothly. The successful candidate will balance professionalism, discretion, and responsiveness in a busy public-facing environment. Responsibilities:• Welcome visitors, identify the reason for their arrival, share appropriate general information, and guide them to the correct staff member, department, meeting space, or service area.• Manage a multi-line phone system by answering incoming calls promptly, relaying messages, transferring inquiries, and escalating urgent or sensitive matters when needed.• Offer considerate support to Elders, people with accessibility needs, and others who require help navigating the office or accessing services.• Handle incoming and outgoing mail, courier packages, and cheques by logging, sorting, date-stamping, distributing, and preparing items for delivery or pickup, including post office and mailbox runs.• Monitor building entry activity and follow established security, emergency, evacuation, privacy, and safety procedures at the reception desk.• Keep directories, reception logs, forms, bulletin boards, spreadsheets, and other administrative records current and organized.• Track inventory for reception, hospitality, office, and stock room supplies, place orders as required, and report equipment or replenishment needs to the Office Manager.• Prepare beverages and refreshments for visitors, Elders, meetings, and community gatherings, and help maintain a tidy and welcoming front office environment.• Provide administrative assistance to the Office Manager, support meetings and events requiring reception coverage, and communicate procedures clearly to relief staff when needed.
2026-09-14T00:00:00Z

Receptionist

Surrey, BC
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for a welcoming and organized Receptionist to join an automotive business in Surrey, British Columbia on a Contract basis. This in-office role will serve as the first point of contact for visitors and callers, helping create an organized and efficient front-office experience. The successful candidate will support daily administrative activities, coordinate communication across departments, and contribute to a well-maintained and customer-focused environment. Responsibilities: • Welcome customers, guests, and delivery personnel at the front desk while maintaining a neat and organized reception area. • Route visitors and incoming inquiries to the appropriate teams, including Sales, Parts, Service, and Finance. • Manage a multi-line phone system, handle a steady volume of daily calls, and ensure messages are passed along accurately and promptly. • Organize incoming and outgoing mail and courier deliveries, and keep filing systems current and easy to retrieve. • Complete general administrative support tasks such as photocopying, scanning, basic data entry, and email correspondence. • Monitor and replenish office supplies by preparing and placing orders as needed. • Assist with appointment coordination and other front-office scheduling activities when required. • Provide day-to-day administrative support that helps the office operate smoothly and efficiently.
2026-09-14T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-04T00:00:00Z

Bookkeeper

Vancouver, BC
onsite
Permanent
53000 - 55000 CAD / Yearly
Our client, a family‑owned business with multiple registered entities, is seeking a well‑rounded part-time Bookkeeper to support day‑to‑day office and accounting operations. This role is ideal for someone hands‑on, organized, and adaptable who enjoys variety and working in a close‑knit environment. Key Responsibilities<ul><li>General bookkeeping, including posting invoices into Excel templates provided by the CFO.</li><li>Payroll coordination: collecting employee hours and liaising with external payroll (Payworks).</li><li>Accounts payable: processing supplier payments (cheques/credit cards) and resolving discrepancies.</li><li>Office administration: answering phones, organizing business and personal files, and managing documentation across multiple companies.</li><li>Ongoing communication with the CFO and external partners via cloud‑based systems.</li><li>Occasional front‑counter/cashier support at one of the retail locations, as needed.</li></ul>
2026-09-10T00:00:00Z