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6 results for Legal Administrative Assistant in British Columbia
- Vancouver, BC
- remote
- Permanent
- 65000.00 - 70000.00 CAD / Yearly
- <p>Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. </p><p><br></p><p>Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul><p><strong>Billing and Financial Administration</strong></p><ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul><p><strong>Office Coordination</strong></p><ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul><p><strong>Other Duties</strong></p><ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Vancouver, BC
- remote
- Permanent
- 59924.00 - 59925.00 CAD / Yearly
- <p>Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul><p><br></p><p><br></p>
- 2026-11-12T00:00:00Z
- Vancouver, BC
- remote
- Permanent
- 40000.00 - 50000.00 CAD / Yearly
- <p>Legal Intake Assistant - Law Firm in Vancouver</p><p><br></p><p><strong>About The Firm:</strong></p><p>Our client is a mid-size law firm with practice areas in business law, real estate law, and wills & estates law.</p><p>They are seeking a full-time Legal Administrative Assistant to join the growing team. This role offers an excellent opportunity for individuals interested in kickstarting their legal career, even with little to no prior experience. In addition to handling prospective client inquiries, this position will teach you the inner workings of a law firm while encouraging you to build your knowledge and experience in the legal field.</p><p><br></p><p><strong>About The Role:</strong></p><ul><li>Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.</li><li>Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.</li><li>Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.</li><li>Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.</li><li>Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.</li><li>Software Proficiency: Learning and utilizing general (e.g. Microsoft Office, Google Suite) and industry-specific software (e.g. Soluno).</li></ul><p><br></p><p><br></p><p><br></p>
- 2026-11-12T00:00:00Z
- Burnaby, BC
- remote
- Permanent
- 90000.00 - 100000.00 CAD / Yearly
- <p>Our client is seeking a highly professional and experienced <strong>Executive Assistant to the President </strong>to provide senior-level administrative and organizational support in a fast-paced, regulated, and operationally sensitive environment. This role serves as the primary point of coordination for the Office of the President and requires a candidate who can operate with discretion, sound judgment, and exceptional attention to detail.</p><p>The successful candidate will be a trusted partner to the President, ensuring priorities are managed effectively and all communications, scheduling, travel, meetings, and administrative functions are handled with professionalism and efficiency.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><span style="font-size: 11pt; font-family: Calibri;">Manage a complex executive calendar, including meetings, appointments, travel, and shifting priorities.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Coordinate logistics for Board meetings, senior leadership meetings, and external engagements.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Draft, review, and manage correspondence including emails, letters, memos, and briefing notes.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Screen incoming communications and respond independently where appropriate.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Prepare agendas, meeting materials, pre-read packages, minutes, and action items.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Arrange travel, prepare itineraries and briefing packages, and reconcile related expenses.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Maintain organized physical and digital filing systems for the Office of the President.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Prepare reports, presentations, and briefing materials as required.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Act as a professional liaison with internal teams, Board members, regulatory contacts, and external partners.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Support Board administration, including preparation of packages, maintenance of governance records, and coordination of meeting logistics.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Manage day-to-day administrative tasks for the Office of the President, including supplies, invoices, expense claims, and purchase requisitions.</span></li></ul><p> </p><p><strong>Candidate Requirements</strong></p><ul><li><span style="font-size: 11pt; font-family: Calibri;">Post-secondary diploma or degree in business administration, office administration, or a related field, or an equivalent combination of education and experience.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">3-5+ years of progressive experience in an executive support role supporting a C-suite executive.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Experience in a regulated, safety-sensitive, or government-adjacent environment is considered an asset.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Exceptional written and verbal communication skills.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Strong organizational skills with the ability to manage multiple competing priorities.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Excellent judgment and proven ability to handle confidential information with absolute discretion.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Professional, proactive, detail-oriented, and capable of working independently.</span></li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Vancouver, BC
- remote
- Temporary
- 33.25 - 40.00 CAD / Hourly
- We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team.<br><br>Responsibilities:<br>• Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities.<br>• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders.<br>• Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality.<br>• Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making.<br>• Complete expense submissions and maintain accurate administrative records in a timely manner.<br>• Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication.<br>• Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
- 2026-11-12T00:00:00Z
- Vancouver, BC
- remote
- Permanent
- 90000.00 - 110000.00 CAD / Yearly
- <p>In-House Corporate Commercial Paralegal - Private Mining Company (Vancouver).</p><p><br></p><p><strong>About The Firm:</strong></p><p>We are supporting a mining company in their search for a Corporate/Commercial Paralegal to join their team in Vancouver.</p><p><br></p><p><strong>About The Role:</strong></p><p>My client is searching for a talented Paralegal to join their in-house legal team. The successful candidate will work directly with the CEO and outside counsel, draft commercial agreements, maintain investor relations and provide executive support.</p><p><br></p><p>A background in commercial contracts, managing redlines with multiple parties and experience in the mining industry is preferred. This is an excellent opportunity for a paralegal looking to work directly with C-Suite, have more autonomy and ownership over their work and enjoy a better work life balance.</p><p><br></p><p><strong>Core Responsibilities:</strong></p><ul><li>Prepare and draft commercial agreements including mineral property option and earn-in agreements, joint venture and shareholder agreements, royalties, purchase & sale agreements and NDAs.</li><li>Run the redline process: consolidate comments from the CEO, internal and external counsel.</li><li>You will act as the day-to-day point of contact for the organization's external legal team: tracking deliverables and deadlines, relaying instructions.</li><li>You will own the contracts register: option payments, work and expenditure commitments, expiry dates and counterparty obligations.</li><li>Assist with corporate recordkeeping matters including board and committee meetings.</li><li>Proofread agreements, news releases, board materials and presentations.</li><li>Update materials for investor meetings and roadshows, maintain investor and analyst contact database and distribution lists.</li></ul><p><br></p><p><br></p>
- 2026-11-09T00:00:00Z