13 results for Administrative Coordinator in British Columbia

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28.00 - 34.00 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-07-02T18:24:01Z

Accounting & Administrative Assistant

Burnaby, BC
onsite
Permanent
45000.00 - 55000.00 CAD / Yearly
About the OpportunityOur client, a well-established organization in the retail/distribution space, is seeking a detail-oriented and motivated Administrative & Accounting Assistant to join their Burnaby-based team. This is an excellent opportunity for a junior candidate looking to gain hands-on experience in accounting within a collaborative and fast-paced environment. The role is approximately 80% accounting and 20% administrative support. Key Responsibilities• Process and code accounts payable invoices within the ERP system• Match invoices with purchase orders, packing slips, and receiving documentation• Communicate with vendors regarding AP inquiries and discrepancies• Assist with monthly vendor statement reconciliations to ensure completeness and accuracy• Perform high-volume data entry with a strong focus on accuracy• Support administrative tasks, including maintaining records and updating internal systems• Assist with maintaining and updating product or operational data as needed• Provide ad hoc support to the accounting and operations teams
2026-07-02T17:30:09Z

Office Coordinator & Administrative Assistant

Victoria, BC
onsite
Permanent
57000.00 - 70000.00 CAD / Yearly
A well-established national professional services firm is seeking a highly organized and proactive Office Coordinator to support day-to-day operations, executive administration, and marketing coordination within a dynamic Victoria BC office.This is a multifaceted role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly. Key Responsibilities• Coordinate daily office operations and ensure smooth workflow• Provide administrative support to senior leadership• Assist with scheduling, document management, and internal coordination• Support team members across multiple departments• Contribute to marketing initiatives, including:○ Assisting with content updates and materials○ Supporting light design work (presentations, collateral, etc.)○ Coordinating marketing projects and timelines
2026-06-17T19:58:46Z

Administrative Manager

Richmond, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are partnering with a well-established, international organization seeking a highly organized and adaptable Administration Manager to oversee day-to-day office operations and support a dynamic, multi-functional team.This is a confidential replacement hire and an excellent opportunity for a polished administrative professional who thrives in fast-paced environments and enjoys being the central point of contact across a business. Reporting to senior leadership, you will act as the operational backbone of the office—ensuring administrative processes run smoothly while coordinating across teams, vendors, and external partners. Key Responsibilities<ul><li>Serve as the primary point of contact for all administrative requests and office operations</li><li>Manage office supplies, vendors, facilities coordination, and general maintenance</li><li>Track expenses, process invoices, and ensure accurate documentation and approvals</li><li>Coordinate business travel, expense reporting, and internal programs</li><li>Liaise with contractors and support office projects, including renovations</li><li>Oversee company assets, inventory tracking, and general office organization</li><li>Support internal events, employee initiatives, and workplace culture activities</li></ul>
2026-06-19T19:33:45Z

Customer Service & Order Administrator

Delta, BC
onsite
Permanent
48000.00 - 52000.00 CAD / Yearly
Our client, a well-established and growing organization within the lighting and electrical products industry, is seeking a Customer Service & Order Administration Coordinator to join their team. This is an excellent opportunity for an organized, technically inclined professional who enjoys working in a fast-paced environment and takes pride in delivering exceptional customer service. This position combines customer support, order processing, administrative coordination, and technical product knowledge. The successful candidate will become a key point of contact for customers, vendors, and internal teams while supporting day-to-day operations and helping ensure a seamless customer experience. Key Responsibilities <ul><li> Process and manage customer orders accurately and efficiently.</li><li> Receive and coordinate purchase orders from customers and vendors.</li><li> Match purchase orders, invoices, and supporting documentation to ensure accuracy.</li><li> Verify approvals and authorizations for transactions and documentation.</li><li> Code and post invoices within the company's internal systems.</li><li> Respond to customer inquiries via phone and email in a professional and timely manner.</li><li> Build and maintain positive relationships with customers, proactively following up to provide updates and support.</li><li> Learn and maintain knowledge of the company's products, systems, and processes.</li><li> Provide basic technical guidance and answer customer questions related to lighting products and applications.</li><li> Collaborate closely with sales, operations, and vendor partners to resolve issues and ensure customer satisfaction.</li><li> Identify opportunities to improve processes and contribute to operational efficiency.</li><li> Support various administrative and customer service functions as required.</li><li> </li></ul>
2026-06-23T15:04:37Z

Property Manager

Vancouver,, BC
onsite
Contract to Hire
30.00 - 35.00 CAD / Hourly
We are looking for a Property Manager to support a non-profit housing portfolio in Vancouver, British Columbia. This contract opportunity is ideal for someone who brings strong property operations experience, sound judgement, and a resident-focused approach to affordable and supportive housing. The successful candidate will oversee day-to-day property management activities, work closely with administrative and operations teams, and help maintain safe, well-run communities across multiple residential sites. Responsibilities:• Oversee the daily management of a portfolio of residential properties, ensuring buildings are well maintained and operations run smoothly.• Conduct site visits and property inspections to identify maintenance needs, monitor building conditions, and support compliance with housing standards.• Coordinate tenancy-related activities, including resident communications, documentation, and collaboration with internal teams during the tenant selection process.• Respond to urgent property matters and participate in an after-hours on-call rotation, arranging service support or attending sites when situations require in-person follow-up.• Work with property administrators and operational staff to address resident concerns, resolve tenancy issues, and support positive community relationships.• Monitor property-related budgets and assist with cost tracking, service coordination, and day-to-day financial processes tied to building operations.• Prepare updates and operational information for leadership, including reporting to the Director of Operations on portfolio matters and emerging issues.• Use available transportation resources, including a company vehicle or transit, to travel between properties throughout Vancouver as needed.
2026-07-02T17:30:09Z

Assistant Property Manager

Vancouver, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are partnering with a growing, privately held real estate organization to hire an Assistant Property Manager to support a diverse property portfolio in Vancouver. This is a great opportunity for a motivated professional looking to build their career in property management while gaining exposure to project coordination and operations. What You Will Do<ul><li>Support daily property operations, tenant relations, and maintenance coordination</li><li>Assist with rent collections, lease administration, and record management</li><li>Coordinate vendors and contractors to ensure timely service delivery</li><li>Support property improvement projects, renovations, and capital work</li><li>Track project timelines, budgets, and documentation</li><li>Provide general administrative support to the team</li></ul>
2026-06-03T21:08:45Z

Client care coordinator

Surrey, BC
onsite
Contract to Hire
22.00 - 24.50 CAD / Hourly
We are looking for a Client Care Coordinator to join a busy clinic team in Surrey, British Columbia on a Contract to Permanent basis. This in-office opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping appointments, records, and daily administrative tasks organized. In this role, you will support front-desk operations, assist clients with hearing care services and products, and help ensure the clinic runs smoothly during scheduled business hours. Responsibilities:• Welcome clients upon arrival, confirm their appointments, and prepare them for their visit in a courteous and friendly manner.• Coordinate bookings, update schedules, and follow up with clients to help maintain attendance and clinic flow.• Support the sale of products by answering basic questions and guiding clients through the purchasing process.• Process billing details and assist with claim-related documentation, including support for third-party and workplace-related programs.• Manage inbound phone calls, respond to routine client inquiries, and direct requests appropriately.• Maintain accurate client information in CRM and office systems while completing general administrative duties.• Contribute to smooth daily operations by assisting with in-person training, office coordination, and other clinic support activities as needed.
2026-07-02T17:30:09Z

Senior Manager, Payroll

Vancouver, BC
onsite
Permanent
120000.00 - 150000.00 CAD / Yearly
Our client is looking for a highly skilled Senior Manager, Payroll to oversee and optimize payroll operations within their organization. Based in Vancouver, British Columbia, this role requires a dynamic leader with expertise in payroll systems, compliance, and employee benefits administration. You will play a critical role in ensuring payroll accuracy, streamlining processes, and supporting the broader HR and financial functions. The role would require relocation should you not be located in the lower mainland. Responsibilities:<ul><li>Lead all aspects of payroll operations for a complex, high-volume environment spanning unionized and non-union employee groups</li><li>Ensure accurate and timely processing of semi-monthly payroll, T4 and T4A slips, in compliance with legislative and collective agreement requirements</li><li>Maintain rigorous internal controls and risk management frameworks to safeguard payroll accuracy and confidentiality</li><li>Provide strategic guidance and escalation support for payroll-related labour relations matters, including grievances and bargaining</li><li>Collaborate cross-functionally with Finance, HR, IT, and the Integrated Services Center to align payroll strategy with enterprise objectives</li><li>Oversee Workday configuration, payroll system integrations, and automation initiatives, including Robotic Process Automation (RPA) </li><li>Coach, mentor, and lead a payroll team of 30, including team leads focused on operations, maternity leave, tuition waivers, and contributions</li><li>Serve as the institutional subject matter expert on Canadian payroll compliance, tax filings, benefit entitlements, and CRA regulations</li><li>Represent the company in audits, external stakeholder meetings, and strategic community initiatives</li><li>Drive continuous improvement through data analytics, performance metrics, and cross-functional engagement</li><li>Design and maintain payroll SLAs and KPIs to ensure alignment with service excellence goals </li><li>Lead communication and training initiatives for payroll across the company, including onboarding orientations and ServiceNow query triage</li><li>Serve as backup to the Director of Payroll during absences and support succession planning</li></ul>
2026-06-17T15:58:44Z

Assistant to the Business Development Manager

Vancouver, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, A well-established and growing private lending firm is seeking a detail-oriented and proactive Assistant to support a high-performing Business Development Manager. This position plays a critical role in managing mortgage files, supporting underwriting processes, and ensuring a seamless experience for broker partners. This is an excellent opportunity for someone with mortgage or lending experience who thrives in a fast-paced, high-volume environment and is looking to gain deeper exposure to underwriting, deal structuring, and broker relationship management. Key Responsibilities<ul><li>Review and prepare mortgage applications for submission to the internal credit team</li><li>Analyze key deal components including borrower profile, property details, loan-to-value, and exit strategy</li><li>Summarize deals clearly for credit review, identifying strengths and potential risks</li><li>Manage a pipeline of active files, ensuring all documentation and conditions are tracked and completed in a timely manner</li><li>Act as the primary liaison between brokers, internal credit, and funding teams</li><li>Proactively follow up on outstanding items to ensure deals progress efficiently</li><li>Provide brokers with consistent updates on file status, requirements, and timelines</li><li>Prepare approved files for transition to legal and funding</li><li>Maintain accurate and organized records within internal systems and CRM platforms</li><li>Support business development efforts through broker communication and coordination</li></ul>
2026-06-05T17:08:46Z

Junior Accounting Clerk

Vancouver, BC
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a motivated and detail-oriented Junior Accounting Clerk to join their team. This is an excellent opportunity for a junior candidate looking to build their accounting and billing experience in a structured, supportive environment. Key Responsibilities• Support the full billing cycle, including running monthly pre-bills, processing invoices, e-billing, write-offs, and accounts receivable follow-up• Prepare, code, and process deposits (electronic and in-person), maintaining accurate records• Process vendor payments, including printing, preparing, and tracking cheques• Perform monthly credit card reconciliations, ensuring proper coding and supporting documentation• Maintain petty cash and complete regular reconciliations• Organize, scan, and file accounting documentation and invoices• Provide general administrative and accounting support, including assisting the Accounting Manager and team as needed
2026-06-23T16:43:52Z

Director of Cloud Operations

Burnaby, BC
onsite
Permanent
150000.00 - 160000.00 CAD / Yearly
This is an opportunity to join a well-established FinTech company in a technology leadership role. This company works with financial institutions across Canada, and they provide an innovative software platform to their customers. A significant part of your role will focus on ensuring that their cloud-hosted application environments are running smoothly at all times, to minimize downtime and disruptions. Experience in financial services or related fintech or SaaS companies would be considered an asset for this role. This role is suitable if you are an experienced people manager, with a strong technical background in cloud-hosted infrastructure operations. Perhaps you started your career in IT systems administration or operations, and then progressed into leading teams of technical professionals. If this sounds like you, then please read on. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. One of the attractive elements of this opportunity is the chance to work with a supportive team. You will be reporting to a long-term CIO of the company, and there are several other members of the team with long tenure. Your role will be to coach and mentor and develop the members of your staff, and to develop relationships with other staff members across the business. HOW TO APPLY A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck
2026-06-26T18:38:41Z

Controller

Vancouver, BC
onsite
Permanent
100000.00 - 140000.00 CAD / Yearly
About You You are an experienced professional with a strong background in full-cycle accounting within the real estate development industry. With a process-oriented approach, you are seeking positive challenges within a role that provides autonomy and the ability to collaborative within a team and entrepreneurial setting. With a comprehensive scope of responsibilities, you are not afraid to role up your sleeves with a “can do” attitude. The Role The Accounting Manager will manage the day-to-day accounting functions for the company, work in conjunction with external corporate accountants, while providing the required reporting to Management on all finance and accounting related items. The role requires a highly organized and reliable individual who can expertly manage various tasks and adapt to changing priorities; along with handling sensitive information with discretion. <ul><li>Manage full-cycle accounting for multiple real estate development projects in the company’s portfolio</li><li>Work with external corporate accountants to prepare annual financial statements for all operating entities, handle tax remittances, WCB and government document submissions</li><li>Review month end financial statements</li><li>Handle intercompany entries and reconciliations based on required delivery deadlines</li><li>Process payroll, on an as needed basis</li><li>Oversee accounts payable/receivable clerk with vendor reconciliations and bank reconciliation duties</li><li>Prepare monthly construction draws for financing</li><li>Produce job cost reports, and manage monthly budget updates</li><li>Provide management with recommendations on best practices and operational processes</li><li>Perform various accounting/finance ad hoc duties, as required</li></ul>
2026-06-23T16:33:42Z