15 results for Administrative Coordinator in British Columbia

Office Coordinator

Vancouver, BC
onsite
Permanent
60000.00 - 70000.00 CAD / Yearly
Vancouver, BC | Permanent Full-Time Our client, a growing public company in the natural resources sector, is seeking an organized and proactive Office Coordinator to join their Vancouver corporate office. This is an excellent opportunity to become a key member of a collaborative team where you'll play a central role in keeping the office running smoothly while supporting employee engagement, administrative operations, and workplace initiatives. The organization is experiencing significant growth and offers strong long-term career development opportunities in a stable and expanding business. What You'll Be Doing• Coordinate day-to-day office operations and facilities management• Manage office supplies, vendors, building services, and workplace readiness• Serve as the first point of contact for visitors, deliveries, and incoming communications• Support expense reporting, filing, document management, and administrative projects• Coordinate team events, office functions, and employee engagement initiatives• Assist with meeting coordination, travel arrangements, and general administrative support• Maintain a professional, welcoming, and organized office environment
2026-07-20T18:58:42Z

Administrative Manager

Richmond, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are partnering with a well-established, international organization seeking a highly organized and adaptable Administration Manager to oversee day-to-day office operations and support a dynamic, multi-functional team.This is a confidential replacement hire and an excellent opportunity for a polished administrative professional who thrives in fast-paced environments and enjoys being the central point of contact across a business. Reporting to senior leadership, you will act as the operational backbone of the office—ensuring administrative processes run smoothly while coordinating across teams, vendors, and external partners. Key Responsibilities<ul><li>Serve as the primary point of contact for all administrative requests and office operations</li><li>Manage office supplies, vendors, facilities coordination, and general maintenance</li><li>Track expenses, process invoices, and ensure accurate documentation and approvals</li><li>Coordinate business travel, expense reporting, and internal programs</li><li>Liaise with contractors and support office projects, including renovations</li><li>Oversee company assets, inventory tracking, and general office organization</li><li>Support internal events, employee initiatives, and workplace culture activities</li></ul>
2026-07-21T18:38:42Z

Legal Assistant

Vancouver, BC
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
Litigation Legal Assistant - Mid Size Law Firm - Downtown Vancouver About The Firm We are supporting a mid-sized, national law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. They are a national leader in Aboriginal law with offices in Victoria, Vancouver, Toronto, & Kahnawake, and opening soon in Montreal and Calgary. They foster an environment of excellence in serving our clients, continuous learning, cultural competency, and mutual respect. About The Role We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the firm. Core Responsibilities • Manage calendars and schedule appointments using Outlook and various planning tools.• Oversee and update both electronic and physical “Bring Forward” systems for task and document management.• Complete monthly reconciliations of expenses for assigned lawyers.• Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.• Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.• Arrange meetings, including preparation of documents, catering, and logistical support.• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.• Support with reviewing, assembling, and organizing documentary evidence for complex cases.• Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.• Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).• File and coordinate the service of court documents.• Handle scanning and photocopying of necessary documents.• Schedule and coordinate frequent travel arrangements.• Perform additional administrative tasks as needed to support the team.
2026-07-21T18:34:02Z

Executive Assistant

Vancouver, BC
onsite
Permanent
80000.00 - 90000.00 CAD / Yearly
We are seeking an experienced Executive Assistant to provide senior-level administrative and governance support to the CEO for our client. This role is responsible for managing the CEO’s calendar, travel, expenses, communications, meeting preparation, and Board-related coordination to help ensure the office of the CEO runs smoothly and efficiently. Key Responsibilities:• Manage the CEO’s calendar, priorities, meetings, and related materials.• Coordinate travel, itineraries, expenses, and corporate credit card reconciliations.• Prepare confidential correspondence, reports, presentations, briefing notes, and meeting minutes.• Serve as a liaison with internal teams, external partners, stakeholders, and community contacts.• Organize executive meetings, leadership events, and other special projects, including logistics such as venues, catering, and audio-visual support.• Support CEO communications, contact lists, and call prioritization.• Coordinate Board and Committee meetings, including agendas, materials, minutes, logistics, and follow-up.• Maintain Board records and support the secure distribution of Board and Committee information.• Assist with Board member onboarding, orientation, training, expenses, and related administration.
2026-07-10T21:08:41Z

Sales Coordinator

Abbotsford, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and growing manufacturing company in Abbotsford, is seeking a Sales Coordinator to join their team. This is an excellent opportunity for someone who enjoys building customer relationships, coordinating multiple priorities, and working in a collaborative, fast-paced environment. As the central point of communication between customers and internal departments, you'll help ensure orders are processed accurately and delivered on time while providing exceptional customer service throughout the entire sales process. Key Responsibilities<ul><li>Serve as the primary point of contact for customer inquiries and order processing.</li><li>Coordinate customer orders from entry through production and final delivery.</li><li>Collaborate with production, procurement, logistics, and accounting to ensure timely order fulfillment.</li><li>Prepare quotations, sales documentation, and customer correspondence.</li><li>Build and maintain strong customer relationships through proactive communication.</li><li>Support the outside sales team with customer requests and administrative activities.</li><li>Coordinate inventory availability and transportation logistics.</li><li>Resolve customer concerns while identifying opportunities to improve processes and service.</li><li>Maintain accurate customer records within ERP and CRM systems.</li><li>Assist with reporting and provide administrative support as required.</li></ul>
2026-07-16T16:43:50Z

Admin Assistant

Surrey, BC
remote
Temporary
22.00 - 25.00 CAD / Hourly
We are looking for an organized and meticulous Office Admin to join our clients team on a contract basis in Surrey, British Columbia. In this role, you will provide administrative support to ensure smooth daily operations, collaborating closely with team members to meet organizational goals. This is an in-office position with free parking available for your convenience. Responsibilities:• Greet visitors and clients warmly, ensuring they feel welcomed and directing them to the appropriate department or individual.• Manage the front desk area, maintaining a clean, detail-oriented, and organized workspace.• Organize and file documents, both digitally and physically, to maintain accurate records.• Answer inbound calls and respond to email inquiries in a timely and efficient manner.• Schedule appointments and manage calendars to optimize daily operations.• Perform data entry tasks with accuracy to support various business functions.• Provide excellent customer service by addressing client concerns and inquiries.
2026-07-23T03:48:43Z

Project/Contracts Coordinator

Westbank, BC
onsite
Permanent
60000.00 - 75000.00 CAD / Yearly
Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation. Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders. About the RoleReporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion. Key Responsibilities Contract Coordination<ul><li>Review proposal budgets for accuracy prior to submission to funding partners</li><li>Review contracts for accuracy and completeness before executive approval and submission</li><li>Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required</li><li>Maintain organized electronic contract files and documentation systems</li><li>Ensure accurate information is provided to accounts receivable for billing purposes</li><li>Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines</li><li>Provide updated budget information to project leads as required</li><li>Identify and report discrepancies or variances to the appropriate stakeholders</li><li>Track reporting requirements and ensure deadlines are met</li><li>Obtain certificates of insurance and other required project documentation</li></ul>Additional Responsibilities<ul><li>Support year-end project reviews, including reconciliation and adjustments</li><li>Assist with the preparation and completion of annual audits</li><li>What We’re Looking For</li><li>Strong attention to detail with the ability to review and manage complex documentation</li><li>Experience working with contracts, budgets, and reporting processes</li><li>Comfortable working with financial and project management systems</li><li>Excellent organizational and time management skills</li><li>Strong communication skills with the ability to collaborate across teams and external partners</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>
2026-07-06T20:04:33Z

Human Resources (HR) Coordinator

Burnaby, BC
onsite
Temporary
24.70 - 28.60 CAD / Hourly
We are looking for a part-time Human Resources (HR) Coordinator to join a manufacturing organization in Burnaby, British Columbia on a Contract basis. This position supports core people operations by maintaining accurate employee records, coordinating benefits and lifecycle updates, and helping ensure HR processes run smoothly and compliantly. The role is well suited to someone who enjoys working with HR systems, handling sensitive information with care, and delivering reliable support in a fast-paced environment. Responsibilities:• Administer HR systems by maintaining user access, system settings, workflows, and security controls to support stable and secure day-to-day operations.• Coordinate employee lifecycle activities such as onboarding, internal moves, compensation updates, promotions, and departures while ensuring information is processed accurately across connected systems.• Uphold data quality standards by reviewing people records regularly and maintaining documentation that supports audit readiness and reporting accuracy.• Support privacy and regulatory compliance by monitoring HR data practices, access permissions, and record management procedures in line with applicable employment and privacy requirements.• Prepare recurring HR reports and summarize workforce data to provide leaders with clear, useful insights for decision-making.• Lead scheduled data reviews and reconciliations across HR platforms, partnering with internal teams and external providers to investigate and correct discrepancies.• Maintain digital employee files and ensure required documentation is complete, organized, and aligned with local and federal labour standards.• Oversee benefits administration by processing employee changes, supporting claims activity, and coordinating health-related leave programs.• Manage retirement savings program administration for eligible employees and provide timely support related to enrolment and plan updates.• Assist with HR system enhancements or upgrades, including testing changes and communicating process updates or training guidance to employees as needed.
2026-07-21T18:34:02Z

Legal Assistant

Vancouver, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are recruiting for an experienced Family Legal Assistant to join a boutique family law firm located in downtown Vancouver. The firm consistently resolves family law disputes in a sophisticated, reasonable, and resourceful manner, with careful sensitivity to the unique needs of each client. Its high degree of specialization enables the firm to manage both straightforward and highly complex family law matters. Key Responsibilities:• Manage lawyers’ calendars, schedule appointments and court appearances, and proactively monitor all critical dates and timelines.• Assemble, prepare and file court documents in accordance with applicable rules and procedures. You will ensure accuracy, completeness and adherence to filing deadlines.• Oversee comprehensive document management including drafting, formatting, proofreading.• Compose, edit, and proofread legal correspondence and professional communications on behalf of the lawyers. You will ensure clarity, accuracy and a high standard of professionalism.• Conduct registry and court searches as required to support ongoing and new family law matters.• Organize and maintain client files to ensure efficient access to information and consistent file integrity.• Handle dictation management, including timely transcription, editing, and distribution of dictated materials.• Interact with clients on a daily basis, communicating professionally, courteously and with sensitivity to the nature of family law matters.• Perform other administrative and operational duties as required to support the smooth and efficient functioning of the firm.
2026-07-21T18:34:02Z

Payroll & Benefits Manager

Surrey, BC
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client is seeking a Payroll & Benefits Manager to join their growing organization. The Payroll & Benefits Manager will report into senior leadership and be responsible for leading the payroll and benefits function across a multi-site Canadian organization. This position will oversee full-cycle payroll, employee benefits administration, payroll accounting, compliance, and a small payroll team while acting as the organization's subject matter expert for payroll and benefits. The ideal candidate enjoys improving processes, leading people, and working in a fast-paced environment where accuracy, compliance, and exceptional employee service are paramount. What's on Offer• Salary: $100,000 - $120,000• 3 weeks' vacation• Extended Benefits• Company-sponsored social events throughout the year• Monday – Friday onsite position• Opportunity to join a growing, well-established Canadian organization with excellent long-term career potential Must Haves• Payroll Compliance Practitioner (PCP) designation• Union payroll experience• Minimum 2 years of leadership experience• Employee benefits administration experience• Payroll accounting experience, including month-end reconciliations and journal entries Nice to Have• Payroll Leadership Professional (PLP) designation• Experience with Payworks payroll software• Experience managing payroll across multiple locations or entities• Experience supporting payroll or benefits audits• Strong Microsoft Excel skills• Experience identifying and implementing process improvements• Strong communication and leadership skills
2026-07-10T19:08:42Z

Director of Cloud Operations

Burnaby, BC
onsite
Permanent
150000.00 - 160000.00 CAD / Yearly
This is an opportunity to join a well-established FinTech company in a technology leadership role. This company works with financial institutions across Canada, and they provide an innovative software platform to their customers. A significant part of your role will focus on ensuring that their cloud-hosted application environments are running smoothly at all times, to minimize downtime and disruptions. Experience in financial services or related fintech or SaaS companies would be considered an asset for this role. This role is suitable if you are an experienced people manager, with a strong technical background in cloud-hosted infrastructure operations. Perhaps you started your career in IT systems administration or operations, and then progressed into leading teams of technical professionals. If this sounds like you, then please read on. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. One of the attractive elements of this opportunity is the chance to work with a supportive team. You will be reporting to a long-term CIO of the company, and there are several other members of the team with long tenure. Your role will be to coach and mentor and develop the members of your staff, and to develop relationships with other staff members across the business. HOW TO APPLY A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck
2026-07-21T18:43:45Z

Assistant to the Business Development Manager

Vancouver, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, A well-established and growing private lending firm is seeking a detail-oriented and proactive Assistant to support a high-performing Business Development Manager. This position plays a critical role in managing mortgage files, supporting underwriting processes, and ensuring a seamless experience for broker partners. This is an excellent opportunity for someone with mortgage or lending experience who thrives in a fast-paced, high-volume environment and is looking to gain deeper exposure to underwriting, deal structuring, and broker relationship management. Key Responsibilities<ul><li>Review and prepare mortgage applications for submission to the internal credit team</li><li>Analyze key deal components including borrower profile, property details, loan-to-value, and exit strategy</li><li>Summarize deals clearly for credit review, identifying strengths and potential risks</li><li>Manage a pipeline of active files, ensuring all documentation and conditions are tracked and completed in a timely manner</li><li>Act as the primary liaison between brokers, internal credit, and funding teams</li><li>Proactively follow up on outstanding items to ensure deals progress efficiently</li><li>Provide brokers with consistent updates on file status, requirements, and timelines</li><li>Prepare approved files for transition to legal and funding</li><li>Maintain accurate and organized records within internal systems and CRM platforms</li><li>Support business development efforts through broker communication and coordination</li></ul>
2026-07-21T18:38:42Z

Junior Accounting Clerk

Vancouver, BC
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a motivated and detail-oriented Junior Accounting Clerk to join their team. This is an excellent opportunity for a junior candidate looking to build their accounting and billing experience in a structured, supportive environment. Key Responsibilities• Support the full billing cycle, including running monthly pre-bills, processing invoices, e-billing, write-offs, and accounts receivable follow-up• Prepare, code, and process deposits (electronic and in-person), maintaining accurate records• Process vendor payments, including printing, preparing, and tracking cheques• Perform monthly credit card reconciliations, ensuring proper coding and supporting documentation• Maintain petty cash and complete regular reconciliations• Organize, scan, and file accounting documentation and invoices• Provide general administrative and accounting support, including assisting the Accounting Manager and team as needed
2026-07-21T18:14:09Z

Intermediate Accountant

Langley, BC
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
Our client is seeking an Intermediate Accountant to join their growing manufacturing organization. The Intermediate Accountant will report to the Director, Finance & Administration and be responsible for supporting the full-cycle accounting function across a group of companies. This position offers exposure to financial reporting, costing, ERP systems, process improvements, and cross-functional collaboration with Operations. The ideal candidate is adaptable, detail-oriented, and enjoys working in a fast-paced manufacturing environment where priorities can change daily. Key Responsibilities• Assist with full-cycle accounting, including preparing journal entries and maintaining the general ledger• Perform monthly general ledger reconciliations and record intercompany transactions• Prepare weekly and monthly financial reporting• Collaborate with Operations to ensure accurate cost capture and alignment with manufacturing processes• Monitor and analyze standard versus actual cost variances, investigate root causes, and partner with Operations on corrective actions• Assist with ERP implementation and ongoing system enhancements• Support month-end, year-end, and annual review processes for the group of companies• Develop and maintain accounting procedures, schedules, and internal controls• Assist with the preparation of supporting working papers and reconciliations• Participate in special projects and other duties as assigned by the Director, Finance & Administration
2026-07-13T22:13:56Z

Ellucian Colleague Technical Consultant

Vancouver, BC
remote
Temporary
70.00 - 100.00 CAD / Hourly
Our client is seeking an experienced Ellucian Colleague Technical Consultant to support a significant transformation of their academic data structure and Colleague environment. This is a hands-on technical role for someone who has been deeply involved in Ellucian Colleague implementations, configurations, or major system enhancements and understands how institutional data is structured, managed, and reported. Working alongside the Project Manager, Functional Analyst, and internal Ellucian subject matter experts, you will help design and implement a new academic data model while ensuring historical and current data continue to support institutional reporting requirements. This remote contract has an initial term of 10-months with a strong likelihood of extension and is open to candidates in British Columbia, Alberta, Manitoba, Ontario and Quebec. Responsibilities<ul><li>Lead the technical configuration and customization of the Ellucian Colleague platform.</li><li>Design and implement new academic data structures, including course, section, and term categorization.</li><li>Evaluate whether new requirements should leverage existing data structures or require new data models.</li><li>Configure Colleague screens, fields, and workflows to support evolving business requirements.</li><li>Provide technical guidance on how academic and administrative data should be stored and managed within Colleague.</li><li>Support data mapping, migration, and validation activities between legacy and future-state data structures.</li><li>Work closely with stakeholders to ensure historical and current data remain accurate and reportable.</li><li>Collaborate with teams responsible for the institution's Central Data Warehouse (CDW) processes, including data mapping that supports FTE and institutional reporting.</li><li>Troubleshoot technical issues and recommend best practices based on previous Colleague implementation experience.</li><li>Partner with project stakeholders to support a successful go-live, currently targeted for May.</li></ul>
2026-07-21T23:53:45Z