14 results for Administrative Coordinator in British Columbia

Administrative Coordinator

Vancouver, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
Our client, a growing publicly listed organization, is seeking a highly organized and detail-oriented Administrative Coordinator to support its Corporate Secretariat function. This is a newly created role offering the opportunity to build processes, implement structure, and play a key role in a fast-evolving corporate environment. Key Responsibilities:• Provide administrative support to the Corporate Secretary, including preparation and organization of corporate documentation• Maintain and organize electronic records, including leading the transition to and ongoing management of SharePoint• Develop templates, processes, and document standards to support governance and reporting requirements• Manage internal tracking systems (e.g., Monday.com) to support workflow and task management• Assist with corporate policies and documentation, including French translation and version control• Support corporate operations aligned with public company standards and requirements
2026-06-02T16:24:09Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-01T18:28:48Z

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28.00 - 34.00 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-06-06T00:08:46Z

Administrative Assistant 3

Vancouver, BC
remote
Contract / Temporary
18.50 - 21.00 CAD / Hourly
We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care. Responsibilities:• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.• Carry out additional administrative assignments as needed to support smooth office and property operations.
2026-06-01T18:03:47Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000.00 - 80000.00 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T22:08:43Z

Assistant Property Manager

Vancouver, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are partnering with a growing, privately held real estate organization to hire an Assistant Property Manager to support a diverse property portfolio in Vancouver. This is a great opportunity for a motivated professional looking to build their career in property management while gaining exposure to project coordination and operations. What You Will Do<ul><li>Support daily property operations, tenant relations, and maintenance coordination</li><li>Assist with rent collections, lease administration, and record management</li><li>Coordinate vendors and contractors to ensure timely service delivery</li><li>Support property improvement projects, renovations, and capital work</li><li>Track project timelines, budgets, and documentation</li><li>Provide general administrative support to the team</li></ul>
2026-06-03T21:08:45Z

Events & Marketing Coordinator

Vancouver, BC
onsite
Contract / Temporary
28.00 - 33.00 CAD / Hourly
We are seeking an organized and tech-savvy Events & Marketing Coordinator to support a large, global organization. This role blends administrative coordination (40%), virtual event management (30%), and digital marketing support (30%). You will work in a matrix environment, supporting multiple stakeholders across regions and time zones, with a focus on delivering high-quality webinars and digital campaigns. This long-term contract has the potential to go up to 2-years, with an initial term of 6-months. While the first few months will likely command full-time hours, there is the possibility of taking on other contracts once the successful applicant settles into the role. Key Responsibilities:Administration (40%)<ul><li>Provide meeting support: scheduling, note-taking, action item tracking, and follow-ups.</li><li>Prepare event documentation (run sheets, speaker briefs, agendas).</li><li>Coordinate logistics across multiple time zones and teams.</li><li>Serve as a reliable point of contact for internal stakeholders.</li></ul>Virtual Events / Webinars (30%)<ul><li>Manage end-to-end logistics for webinars (50–100 participants).</li><li>Set up Zoom events, handle registrations, reminders, recordings, and follow-up.</li><li>Act as live event host/facilitator: manage presenters, moderate Q& A, support attendees.</li><li>Troubleshoot technical issues and ensure smooth execution during events.</li><li>Track attendance and prepare post-event reports.</li></ul>Digital Marketing (30%)<ul><li>Build and send event communications (invitations, reminders, follow-ups) using Adobe Campaign.</li><li>Collaborate with marketing to ensure consistent messaging and branding.</li><li>Support basic content creation (emails, landing pages, promotional materials).</li><li>Provide analytics and insights on campaign performance (opens, clicks, registrations).</li></ul>
2026-06-03T19:58:42Z

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-05-25T19:58:41Z

Accounting Manager/Supervisor

Vancouver, BC
onsite
Permanent
120000.00 - 150000.00 CAD / Yearly
We are looking for an Accounting Manager/Supervisor to join a real estate and property organization in Vancouver, British Columbia. This position plays a key role in delivering accurate financial reporting, overseeing cash flow activities, and supporting tax, budgeting, and compliance obligations across a portfolio of entities and properties. The successful candidate will work closely with finance leadership to strengthen reporting processes, maintain strong internal controls, and contribute to operational and strategic finance initiatives. Responsibilities: • Produce monthly, quarterly, and year-end financial statements while maintaining timely weekly cash flow reporting for corporate operations. • Contribute to the budgeting cycle by monitoring overhead costs, analyzing budget-to-actual results, and preparing operating and asset management reports. • Complete corporate tax filings and supporting working papers, and coordinate the setup of tax accounts for newly created entities. • Support tax planning activities by preparing multi-year projections, quarterly forecast updates, and continuity schedules for tax loss carryforwards. • Develop reporting for investors and asset management stakeholders, including financial updates related to rental properties and real estate holdings. • Oversee annual reporting requirements for lenders and other external parties, and prepare property-related tax submissions such as Empty Homes Tax and Speculation and Vacancy Tax filings. • Assist with finance-related administrative initiatives, including insurance renewals, entity reorganizations, windups, dissolutions, and amalgamations. • Partner with the VP of Finance to enhance procedures, reinforce internal controls, support compliance efforts, and deliver special projects as needed.
2026-05-15T22:04:24Z

Assistant to the Business Development Manager

Vancouver, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, A well-established and growing private lending firm is seeking a detail-oriented and proactive Assistant to support a high-performing Business Development Manager. This position plays a critical role in managing mortgage files, supporting underwriting processes, and ensuring a seamless experience for broker partners. This is an excellent opportunity for someone with mortgage or lending experience who thrives in a fast-paced, high-volume environment and is looking to gain deeper exposure to underwriting, deal structuring, and broker relationship management. Key Responsibilities<ul><li>Review and prepare mortgage applications for submission to the internal credit team</li><li>Analyze key deal components including borrower profile, property details, loan-to-value, and exit strategy</li><li>Summarize deals clearly for credit review, identifying strengths and potential risks</li><li>Manage a pipeline of active files, ensuring all documentation and conditions are tracked and completed in a timely manner</li><li>Act as the primary liaison between brokers, internal credit, and funding teams</li><li>Proactively follow up on outstanding items to ensure deals progress efficiently</li><li>Provide brokers with consistent updates on file status, requirements, and timelines</li><li>Prepare approved files for transition to legal and funding</li><li>Maintain accurate and organized records within internal systems and CRM platforms</li><li>Support business development efforts through broker communication and coordination</li></ul>
2026-06-05T17:08:46Z

Controller

Delta, BC
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our Delta-based client in the construction industry is seeking an Accounting Operations Manager to join their growing team. This person will be responsible for overseeing the day-to-day accounting operations across a growing construction business, leading a small accounting team, and taking ownership of key financial processes while partnering closely with operations to support project performance, financial reporting, and business growth. This is a hands-on leadership role suited to someone who enjoys taking ownership of their department, improving processes, and contributing to operational decision-making in a fast-paced environment. Key Responsibilities• Lead the full month-end and year-end close process, including financial reporting, reconciliations, and journal entries• Prepare financial statements and supporting schedules for management review• Oversee general ledger maintenance and account reconciliations• Manage cash flow reporting, forecasting, budgeting, and variance analysis• Oversee accounts payable, accounts receivable, collections, and payroll administration• Manage project accounting activities, including job costing, WIP reporting, and revenue recognition• Partner with construction and operational teams to support accurate project reporting and financial performance• Identify opportunities for process improvements, automation, and system enhancements• Oversee benefits administration, RRSP/DPSP programs, and employee onboarding and offboarding processes• Support HR, administrative, and operational functions as required• Perform other duties and special projects as assigned
2026-06-05T20:48:41Z

SharePoint Consultant

Vancouver, BC
remote
Contract / Temporary
40.00 - 70.00 CAD / Hourly
We’re looking for a highly experienced SharePoint Developer / Architect to help modernize and restructure an existing Microsoft 365 / SharePoint environment for a growing client of ours with less than 100 users. This is a hands-on contract opportunity for someone who can quickly assess a messy legacy environment, architect scalable solutions, implement governance and security controls, and help guide the organization toward a clean, secure, and manageable SharePoint structure. This organization rapidly transitioned into Microsoft 365 several years ago, resulting in a large-scale “lift and shift” migration into SharePoint without proper information architecture, governance, naming conventions, DLP, or backend administration. Today, the environment contains more than 3TB of data spread across poorly structured SharePoint sites and Teams environments. The goal of this engagement is to stabilize the current state, establish governance and controls, redesign the SharePoint architecture, and support department-by-department modernization efforts ahead of an 8-month go-live target. This role is ideal for someone who thrives in fast-moving environments, can operate independently, and enjoys parachuting into organizations that need a senior-level “fixer” to bring order and structure to complex environments. This contract has an estimated duration of 6-8 months, can work part-time at 20-hours per week (due to internal employee availability to support), and remotely across Canada, but required to work PST business hours. What You’ll Be Doing<ul><li>Assess and stabilize the current SharePoint Online environment</li><li>Architect and implement a new SharePoint structure, including governance, permissions, naming conventions, and lifecycle standards</li><li>Help establish SharePoint and Microsoft 365 best practices across departments</li><li>Implement or support:</li><li>Data Loss Prevention (DLP)</li><li>Microsoft Purview controls and governance</li><li>Entra ID–driven access and policy management</li><li>Secure collaboration and IP protection strategies</li><li>Work closely with a part-time Project Manager to redesign departmental SharePoint sites and collaboration structures</li><li>Support file cleansing and archival efforts</li><li>Convert legacy/unused SharePoint content into read-only repositories</li><li>Provide guidance to departments migrating their own content into the new environment</li><li>Troubleshoot sync, permissions, and OneDrive/SharePoint collaboration issues</li><li>Help transition the organization away from legacy hybrid/GPO-dependent management approaches</li><li>Ensure SharePoint architecture aligns with existing security tooling and governance practices, including AI governance and Copilot usage</li></ul>
2026-05-22T00:08:42Z

Controller

Vancouver, BC
onsite
Permanent
100000.00 - 140000.00 CAD / Yearly
About You You are an experienced professional with a strong background in full-cycle accounting within the real estate development industry. With a process-oriented approach, you are seeking positive challenges within a role that provides autonomy and the ability to collaborative within a team and entrepreneurial setting. With a comprehensive scope of responsibilities, you are not afraid to role up your sleeves with a “can do” attitude. The Role The Accounting Manager will manage the day-to-day accounting functions for the company, work in conjunction with external corporate accountants, while providing the required reporting to Management on all finance and accounting related items. The role requires a highly organized and reliable individual who can expertly manage various tasks and adapt to changing priorities; along with handling sensitive information with discretion. <ul><li>Manage full-cycle accounting for multiple real estate development projects in the company’s portfolio</li><li>Work with external corporate accountants to prepare annual financial statements for all operating entities, handle tax remittances, WCB and government document submissions</li><li>Review month end financial statements</li><li>Handle intercompany entries and reconciliations based on required delivery deadlines</li><li>Process payroll, on an as needed basis</li><li>Oversee accounts payable/receivable clerk with vendor reconciliations and bank reconciliation duties</li><li>Prepare monthly construction draws for financing</li><li>Produce job cost reports, and manage monthly budget updates</li><li>Provide management with recommendations on best practices and operational processes</li><li>Perform various accounting/finance ad hoc duties, as required</li></ul>
2026-05-21T23:53:46Z

Controller

Richmond, BC
onsite
Permanent
130000.00 - 150000.00 CAD / Yearly
The Role Reporting to the Chief Financial Officer, the Financial Controller is responsible for the set-up and enhancement of all aspect of financial related processes, systems and initiatives for US operations; ensure accurate and timely financial reporting, maintain strong internal controls, and provide strategic financial guidance to support the scaleup and overall success of business in US. Major Responsibilities Accounting Operation and Control<ul><li>Responsible for the set up and implementation of financial structures and processes.</li><li>Responsible for the end-to-end financial accounting activities related to accounts payable, accounts receivable, fixed asset and inventory management, general ledgers, LC, DP, accounts creation and petty cash, etc.</li><li>Oversee general accounting and month-end close process including journal entry preparation, general ledger account reconciliation and analysis.</li><li>Work closely with T& T Canada teams and LCL teams to develop polices, processes and controls to safeguard company assets, ensure accurate financial reporting, ensure the company complies with regulations, standards, and US Financial standards.</li><li>Work closely with LCL/GWL treasury team on fund flow set up and movement.</li><li>Function as a liaison with internal/external financial auditors during annual audits, providing necessary documentation and explanations.</li></ul>Statutory Compliance<ul><li>Responsible for US sales and use tax set up and review and oversee the filing process.</li><li>Prepare financial and compliance related reports required by internal / external auditors, regulatory authorities, and business partners.</li><li>Assist LCL/GWL tax team in the preparation of Annual submission of tax packages.</li></ul>People Management<ul><li>Lead and provide guidance to the US Accounting team.</li><li>Guide and cultivate individual and team development.</li><li>Participate in or lead ad-hoc projects, analyses, and assignments, as required.</li></ul>
2026-05-21T23:43:42Z