10 results for Workplace Coordinator jobs

Human Resources (HR) Coordinator

Burnaby, BC
onsite
Contract / Temporary
24.7 - 28.6 CAD / Hourly
We are looking for a part-time Human Resources (HR) Coordinator to join a manufacturing organization in Burnaby, British Columbia on a Contract basis. This position supports core people operations by maintaining accurate employee records, coordinating benefits and lifecycle updates, and helping ensure HR processes run smoothly and compliantly. The role is well suited to someone who enjoys working with HR systems, handling sensitive information with care, and delivering reliable support in a fast-paced environment. Responsibilities:• Administer HR systems by maintaining user access, system settings, workflows, and security controls to support stable and secure day-to-day operations.• Coordinate employee lifecycle activities such as onboarding, internal moves, compensation updates, promotions, and departures while ensuring information is processed accurately across connected systems.• Uphold data quality standards by reviewing people records regularly and maintaining documentation that supports audit readiness and reporting accuracy.• Support privacy and regulatory compliance by monitoring HR data practices, access permissions, and record management procedures in line with applicable employment and privacy requirements.• Prepare recurring HR reports and summarize workforce data to provide leaders with clear, useful insights for decision-making.• Lead scheduled data reviews and reconciliations across HR platforms, partnering with internal teams and external providers to investigate and correct discrepancies.• Maintain digital employee files and ensure required documentation is complete, organized, and aligned with local and federal labour standards.• Oversee benefits administration by processing employee changes, supporting claims activity, and coordinating health-related leave programs.• Manage retirement savings program administration for eligible employees and provide timely support related to enrolment and plan updates.• Assist with HR system enhancements or upgrades, including testing changes and communicating process updates or training guidance to employees as needed.
2026-07-21T00:00:00Z

Office Coordinator

Vancouver, BC
onsite
Permanent
60000 - 70000 CAD / Yearly
Vancouver, BC | Permanent Full-Time Our client, a growing public company in the natural resources sector, is seeking an organized and proactive Office Coordinator to join their Vancouver corporate office. This is an excellent opportunity to become a key member of a collaborative team where you'll play a central role in keeping the office running smoothly while supporting employee engagement, administrative operations, and workplace initiatives. The organization is experiencing significant growth and offers strong long-term career development opportunities in a stable and expanding business. What You'll Be Doing• Coordinate day-to-day office operations and facilities management• Manage office supplies, vendors, building services, and workplace readiness• Serve as the first point of contact for visitors, deliveries, and incoming communications• Support expense reporting, filing, document management, and administrative projects• Coordinate team events, office functions, and employee engagement initiatives• Assist with meeting coordination, travel arrangements, and general administrative support• Maintain a professional, welcoming, and organized office environment
2026-07-20T00:00:00Z

Administrative Coordinator

York, ON
onsite
Contract / Temporary
19 - 22 CAD / Hourly
We are looking for an Administrative Coordinator to support service delivery for senior-focused community programs in York, Ontario. This Contract position plays an important role in organizing client service schedules, responding to administrative inquiries, and helping ensure care plans are reflected accurately in daily operations. The successful candidate will bring strong coordination skills, sound judgment, and the ability to work effectively with both internal teams and external stakeholders. Responsibilities: • Coordinate service bookings for seniors' programs, adjusting appointments as needed to address changes, cancellations, and related client concerns. • Respond to questions about scheduling, service access, and account-related matters, escalating more complex issues to management when appropriate. • Liaise with case workers and leadership to help align service delivery with established client care plans and program needs. • Maintain accurate departmental files, service records, statistical information, and other required documentation in a timely manner. • Use electronic scheduling tools to organize client visits and monitor updates to service calendars. • Support smooth day-to-day administrative operations by communicating clearly with team members, clients, and community partners. • Contribute to service continuity by identifying scheduling conflicts and helping resolve operational challenges efficiently. • Carry out additional administrative or program-related tasks assigned by the Program Manager.
2026-07-17T00:00:00Z

Administrative Coordinator

Thornhill, ON
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Administrative Coordinator to join our team in Thornhill, Ontario on a Contract basis for a 6–12 month term. This position supports daily office operations with a strong focus on mailroom administration, internal service coordination, and event logistics. The successful candidate will bring prior office and mailroom experience, communicate effectively with internal stakeholders, and adapt smoothly to changing priorities in a detail-focused environment. Responsibilities: • Oversee day-to-day mailroom activities by receiving, sorting, and distributing incoming mail, packages, and courier deliveries accurately and efficiently. • Prepare outgoing shipments and coordinate courier requests using online shipping platforms, ensuring timely dispatch and proper documentation. • Operate mailroom equipment and keep the workspace orderly, functional, and well maintained at all times. • Manage larger mail distribution projects and bulk mailouts with careful attention to timelines and accuracy. • Support in-house mail services as operations are managed internally, helping maintain consistent and reliable delivery processes. • Work closely with project managers and internal teams to arrange meeting rooms, coordinate catering, and assist with event setup requirements. • Take initiative in organizing office events and service requests, ensuring spaces are prepared and client needs are addressed proactively. • Provide administrative support through data entry, file organization, and general office coordination as required. • Assist with conference room setup and cleanup, including occasional early arrivals to prepare meeting spaces when needed.
2026-07-21T00:00:00Z

Administrative Coordinator

Winnipeg, MB
onsite
Permanent
50000 - 65000 CAD / Yearly
Our client is a well-established not-for-profit organization dedicated to supporting individuals and families through advocacy, assistance programs, community outreach, and educational initiatives. They are seeking a Service and Program Coordinator to provide client support, manage assistance programs, coordinate outreach activities, and contribute to the delivery of impactful community services. Responsibilities:Provide advocacy and support services to clients by assisting with applications for benefits, services, funding programs, and other available resources.Manage and monitor client cases from initial intake through resolution, ensuring timely follow-up, documentation, and communication with all stakeholders.Prepare reports and maintain statistical information related to service delivery, program outcomes, and client support activities.Review applications for financial assistance programs and provide recommendations based on established guidelines and eligibility criteria.Collaborate with external agencies, community organizations, healthcare providers, and government representatives to coordinate referrals and access to services.Serve as a key point of contact for housing support inquiries, emergency assistance requests, and other client service needs.Maintain accurate records and utilize internal databases and technology platforms to support service delivery and reporting requirements.Participate in ongoing professional development to remain informed of program changes, legislation updates, and best practices within the sector.Coordinate awareness campaigns, educational initiatives, presentations, and workshops for community partners, stakeholders, and members.Review funding requests and program expenditure applications, providing recommendations in accordance with organizational policies.Process program-related orders, invoices, payments, and financial documentation while ensuring accuracy and compliance with internal procedures.Respond to inquiries from clients, community partners, and stakeholders regarding programs, services, and available resources.Develop and facilitate outreach activities, seminars, and information sessions to increase awareness of organizational services and community supports.Build and maintain relationships with community organizations and service providers to expand support networks and identify partnership opportunities.Research emerging trends, policies, and issues affecting clients and communities to support advocacy efforts and program development.Identify opportunities for new initiatives, partnerships, and client-focused programming that align with the organization's mission and strategic objectives.Prepare presentations and recommendations for management regarding program enhancements and community engagement opportunities.Ensure all client information is handled with strict confidentiality and in accordance with applicable privacy legislation, policies, and procedures.Maintain compliance with organizational security requirements and information management standards.
2026-06-19T00:00:00Z

IT Coordinator

Toronto, ON
remote
Contract / Temporary
25 - 30 CAD / Hourly
We are looking for an IT Coordinator to support day-to-day desktop, help desk, and end-user technology needs within a healthcare environment in Toronto, Ontario. This contract position is suited to someone who brings strong technical troubleshooting ability, communicates well with a wide range of users, and stays organized in a fast-moving setting. The successful candidate will provide hands-on support across core workplace technologies while helping staff remain productive and connected. Responsibilities:• Deliver front-line technical support for staff by resolving hardware, software, access, and device-related issues in a timely manner.• Provide deskside and service desk assistance for Windows and Mac equipment, mobile devices, and common workplace applications.• Administer user accounts and permissions in Active Directory and support employees with Office 365 access and usage.• Troubleshoot and resolve problems involving computer hardware, peripherals, connectivity, and general desktop performance.• Support technologies such as Cisco and Citrix platforms to maintain reliable access to business systems and services.• Assist with Android device support, configuration, and issue resolution for users requiring mobile access.• Prioritize incoming requests effectively and manage multiple support needs in a busy, high-demand environment.• Contribute to technical tasks related to virtualized environments, including basic support for VMware where applicable.
2026-07-20T00:00:00Z

Logistics Coordinator

St. Albert, AB
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client is seeking a dependable and detail-oriented Logistics Coordinator to join their team in St. Albert, Alberta. This is an excellent, full-time opportunity for someone who enjoys variety in their day, takes ownership of their work, and thrives in a role that combines logistics, customer service, and account support. As the Logistics Coordinator, you will be responsible for managing the flow of products and materials in and out of the facility while also serving as a key point of contact for customers and distributors. You will ensure orders are processed accurately, shipments arrive on time, customer inquiries are addressed professionally, and inventory remains well organized. Working closely with production, administration, freight providers, customs brokers, and customers worldwide, you will play an important role in supporting the company's operations and maintaining strong customer relationships. Key Responsibilities:<ul><li>Pick, pack, and ship domestic and international orders</li><li>Prepare shipping documents, commercial invoices, and customs paperwork</li><li>Book freight and courier shipments, track deliveries, and resolve shipment issues</li><li>Receive incoming materials, verify against purchase orders, and report discrepancies</li><li>Maintain accurate inventory records and perform cycle counts</li><li>Operate forklifts, pallet jacks, and other material handling equipment</li><li>Maintain a clean, organized, and safe warehouse environment</li><li>Respond to customer inquiries regarding orders, shipments, product availability, and delivery timelines</li><li>Process customer orders and ensure order accuracy from entry through shipment</li><li>Build and maintain positive relationships with existing customer accounts</li><li>Proactively communicate order status updates and resolve customer concerns</li><li>Coordinate with production and internal teams to meet customer requirements</li><li>Support the management of dealer and distributor accounts across international markets</li><li>Assist with maintaining customer records, pricing information, and account documentation</li></ul>If you enjoy building customer relationships, keeping operations running smoothly, and taking pride in delivering exceptional service, apply today!
2026-07-17T00:00:00Z

Front Desk Coordinator

Richmond, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for a Front Desk Coordinator to support daily reception and administrative operations for a Contract position based in Richmond, British Columbia. This opportunity is ideal for someone who enjoys creating a welcoming office experience, managing incoming communications, and keeping front desk activities organized. The successful candidate will provide dependable coverage over a short-term period while maintaining a detail-oriented and efficient presence in a construction-focused office environment. Responsibilities: • Welcome guests, suppliers, and vendors upon arrival and direct them to the appropriate meeting areas or internal contacts. • Manage a multi-line phone system by answering incoming calls promptly, taking messages, and routing inquiries to the correct team members. • Maintain orderly filing systems and support general document organization to keep office records accessible and up to date. • Enter and update timesheet information using Microsoft Excel and related Office 365 applications with a high level of accuracy. • Receive, log, and coordinate deliveries to ensure packages and materials reach the right recipients. • Provide day-to-day front desk and administrative support that helps the office run smoothly during vacation coverage. • Communicate clearly and effectively with internal staff and external visitors in person, by phone, and through email.
2026-07-21T00:00:00Z

Project/Contracts Coordinator

West Kelowna, BC
onsite
Permanent
60000 - 75000 CAD / Yearly
Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation. Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders. About the RoleReporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion. Key Responsibilities Contract Coordination<ul><li>Review proposal budgets for accuracy prior to submission to funding partners</li><li>Review contracts for accuracy and completeness before executive approval and submission</li><li>Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required</li><li>Maintain organized electronic contract files and documentation systems</li><li>Ensure accurate information is provided to accounts receivable for billing purposes</li><li>Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines</li><li>Provide updated budget information to project leads as required</li><li>Identify and report discrepancies or variances to the appropriate stakeholders</li><li>Track reporting requirements and ensure deadlines are met</li><li>Obtain certificates of insurance and other required project documentation</li></ul>Additional Responsibilities<ul><li>Support year-end project reviews, including reconciliation and adjustments</li><li>Assist with the preparation and completion of annual audits</li><li>What We’re Looking For</li><li>Strong attention to detail with the ability to review and manage complex documentation</li><li>Experience working with contracts, budgets, and reporting processes</li><li>Comfortable working with financial and project management systems</li><li>Excellent organizational and time management skills</li><li>Strong communication skills with the ability to collaborate across teams and external partners</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>
2026-07-06T00:00:00Z

Bilingual Contract Coordinator

Markham, ON
onsite
Contract / Temporary
21.375 - 24.75 CAD / Hourly
We are looking for a detail-focused Bilingual Contract Coordinator to join an automotive organization in Markham, Ontario on a Long-term Contract basis. In this Administrative Coordinator role, you will support the accurate handling of lease and loan agreement documentation while working closely with dealership partners to address contract-related issues. This position is well suited to someone who is organized, communicates confidently in both English and French, and can manage administrative tasks in a hybrid work environment. Responsibilities: • Review lease and loan agreements with a high level of accuracy to ensure information is complete and properly submitted. • Examine incoming documentation and confirm that key details, figures, and contract terms align with supporting records. • Investigate inconsistencies in contract packages and follow up with dealers by phone or email to obtain corrections or missing information. • Maintain organized records and support timely processing of contract files in accordance with internal service standards. • Provide front-desk coverage on a scheduled basis, including reception support once per week. • Assist with general administrative duties and additional coordination tasks as needed to support the team. • Work with internal systems and office tools to track documentation, manage communications, and support workflow efficiency.
2026-07-17T00:00:00Z