<p>Our client is seeking an experienced Payroll/HR Coordinator to join their team. This role offers an excellent opportunity to contribute to both payroll processing and day-to-day human resources operations. You’ll work closely with employees at all levels and help ensure accuracy and compliance in essential HR and payroll offerings.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Process regular payroll, resolve discrepancies, and maintain accurate payroll records</li><li>Manage all aspects of onboarding and offboarding, including new hire documentation, benefits enrollment, and exit paperwork</li><li>Assist managers throughout the performance review process</li><li>Administer employee data changes, time and attendance, etc.</li><li>Support HR policies and compliance, responding to employee questions regarding payroll, time off, and benefits</li><li>Assist with audits, reporting, and month-end processes</li><li>Maintain confidential employee and payroll records</li></ul>
We are looking for an organized and detail-oriented Project Coordinator to join our team in Vancouver, British Columbia. This long-term contract position offers a unique opportunity to contribute to both administrative and project-based initiatives within a growing investment management company. The successful candidate will play a vital role in supporting office operations, assisting with documentation processes, and helping to streamline workflows as the organization expands.<br><br>Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate travel arrangements for staff and board members.<br>• Oversee document control processes, including organizing scanned files and ensuring proper storage for easy accessibility.<br>• Collaborate with stakeholders to create and update policy manuals, training guides, and procedural documentation.<br>• Assist in resource planning by identifying overlapping tasks and suggesting areas for time savings.<br>• Facilitate office organization by maintaining subscriptions, ordering supplies, and ensuring cost-effective vendor choices.<br>• Coordinate small office events, such as monthly luncheons and quarterly activities, to foster team engagement.<br>• Support the family office by organizing meetings, travel, and events such as property visits and community activities.<br>• Help with onboarding processes by preparing training materials and manuals for new hires.<br>• Communicate effectively with third-party vendors and staff to ensure smooth operations and project success.<br>• Conduct property-related administrative tasks, including network organization and tracking necessary documentation.
<p>Our client, a well-established and highly respected professional services firm, is seeking a Project Coordinator to join its collaborative and fast-paced team in Vancouver. This role is ideal for an organized, detail-oriented, and service-minded professional who thrives in a project-based environment and enjoys supporting multiple stakeholders at once.</p><p><br></p><p>Working closely with senior team members, the Project Coordinator will serve as a key administrative contact across a variety of projects, helping to ensure smooth coordination, clear communication, and exceptional client and candidate experiences. This position offers the opportunity to work both independently and as part of a close-knit team, supporting meaningful work across a diverse range of organizations. The role is hybrid, with a regular in-office presence required in downtown Vancouver.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><p>• Coordinate internal and external schedules for meetings, calls, virtual interviews, and in-person appointments.</p><p>• Liaise professionally and respectfully with clients, candidates, and internal team members throughout active projects.</p><p>• Participate in regular project update meetings with senior team members.</p><p>• Prepare, format, proofread, and edit a variety of documents and correspondence.</p><p>• Create and organize interview packages, including schedules, resumes, interview questions, and related materials.</p><p>• Design and format documents using graphic design tools such as InDesign, Illustrator, and Photoshop.</p><p>• Post project information to the company website and social media channels.</p><p>• Coordinate degree and designation verification through third-party providers.</p><p>• Arrange travel logistics, including flights, hotels, car rentals, and restaurant reservations, as needed.</p><p>• Coordinate meeting logistics, including venue selection, catering, and on-site details for in-person meetings.</p><p>• Maintain and update accurate contact information within internal databases.</p><p>• Attend weekly operations meetings and provide project updates as required.</p><p>• Support event planning for internal and external events, including invitations, RSVPs, catering, equipment, and logistics.</p><p>• Prepare agendas and record meeting minutes when needed.</p><p>• Assist with special projects related to business development, proposals, social impact initiatives, and internal committees.</p><p>• Provide onboarding and training support for new employees, administrative team members, and students.</p><p>• Offer reception coverage and assist with general office coordination and administrative support as required.</p><p><br></p><p><br></p>
<p>Our client is looking for a highly organized and detail-oriented <strong>Registration Program Coordinator</strong> to join their team in Edmonton, Alberta. This role supports the end-to-end registration process, ensuring accurate application review, efficient inquiry handling, and smooth workflow coordination. The ideal candidate is organized, detail-oriented, and a strong communicator who manages priorities effectively and performs well under pressure.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and review applications, ensuring completeness and accuracy.</li><li>Respond to inquiries and guide applicants on requirements and status.</li><li>Coordinate with team members to maintain efficient workflows.</li><li>Track high volumes of applications and maintain organized records.</li><li>Address concerns professionally, using conflict resolution skills.</li><li>Provide support and guidance throughout the application process.</li><li>Collaborate with stakeholders to meet quality and program goals.</li><li>Use Aptify/CRM systems to manage data and workflows.</li><li>Schedule meetings and support administrative coordination.</li><li>Maintain strong organization and attention to detail.</li></ul>
<p>Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation.</p><p><br></p><p>Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders.</p><p><br></p><p><strong>About the Role</strong></p><p>Reporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Contract Coordination</strong></p><ul><li>Review proposal budgets for accuracy prior to submission to funding partners</li><li>Review contracts for accuracy and completeness before executive approval and submission</li><li>Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required</li><li>Maintain organized electronic contract files and documentation systems</li><li>Ensure accurate information is provided to accounts receivable for billing purposes</li><li>Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines</li><li>Provide updated budget information to project leads as required</li><li>Identify and report discrepancies or variances to the appropriate stakeholders</li><li>Track reporting requirements and ensure deadlines are met</li><li>Obtain certificates of insurance and other required project documentation</li></ul><p><strong>Additional Responsibilities</strong></p><ul><li>Support year-end project reviews, including reconciliation and adjustments</li><li>Assist with the preparation and completion of annual audits</li></ul>
<p>Our client is looking for a Social Media Coordinator for a 2 month contract. This is an in office position working in mid-town Toronto 5 days/week (Monday to Friday 8:30am - 4:30pm). </p><p><br></p><p>We are seeking a creative and detail-oriented Social Media Coordinator to support experience-driven marketing initiatives. This contract role is ideal for someone who thrives on storytelling, understands how to capture authentic moments, and can translate our client's services into compelling digital content. You will play a key role in showcasing experiential marketing campaigns through engaging videos, photography, and written content across social media platforms.</p><p><br></p><p> <strong>Key Responsibilities</strong></p><ul><li>Plan, create, and publish engaging content across platforms (e.g., Instagram, TikTok, Facebook, LinkedIn) </li><li>Capture and produce high-quality photo and video content that highlights events, services and culture </li><li>Write compelling captions and short-form copy aligned with brand voice and messaging </li><li>Collaborate with staff to identify and document meaningful moments and stories </li><li>Support experience marketing campaigns, including event coverage and day-in-the-life features </li><li>Maintain a consistent posting schedule and content calendar </li><li>Monitor engagement, respond to comments/messages as appropriate, and track performance metrics </li><li>Stay current on social media trends and recommend new content ideas </li></ul><p> </p>
<p>We are looking for an organized and proactive Inventory & Logistics Coordinator to join our team in York Region, Ontario. In this role, you will take charge of inventory management and logistical operations to ensure seamless supply chain processes within a fast-paced healthcare environment. Your contributions will directly support operational efficiency, ensuring the availability of essential resources for daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain precise inventory records and address discrepancies to ensure stock accuracy.</p><p>• Monitor inventory levels and forecast supply needs to prevent shortages.</p><p>• Coordinate supplier orders and manage incoming shipments, ensuring quality and compliance.</p><p>• Conduct regular cycle counts and analyze data to validate inventory accuracy.</p><p>• Optimize storage systems to improve space utilization and accessibility.</p><p>• Oversee the labeling, storage, and safe handling of all products in compliance with standards.</p><p>• Partner with internal teams to distribute supplies effectively and meet departmental requirements.</p><p>• Collaborate with finance teams to reconcile invoices and resolve order-related discrepancies.</p><p>• Manage import shipments and liaise with freight forwarders and customs brokers.</p><p>• Identify opportunities to streamline logistics and inventory workflows for improved efficiency.</p>
<p>Our client is looking for an organized and detail-oriented <strong>LIS Coordinator</strong> to join their team on contract basis in Edmonton, Alberta. This role contributes to smooth laboratory operations by maintaining, calibrating, and preparing equipment for daily use. The ideal candidate is detail-oriented, organized, and proactive, with the ability to coordinate equipment needs, manage documentation, and support routine lab activities in a collaborative setting.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate equipment installations, maintenance, and moves.</li><li>Review certifications and test records for compliance.</li><li>Set up and maintain lab equipment daily.</li><li>Monitor and restock solvents and consumables.</li><li>Organize documentation for audits and inspections.</li><li>Train staff on GxP pipette certificates and reports.</li><li>Follow standard procedures to resolve routine issues.</li><li>Ensure equipment is ready for lab use.</li><li>Provide backup support as needed.</li></ul>
