<p><strong>Overview</strong></p><p> Our client in Toronto is seeking a Receptionist to join their dynamic People and Culture team. The Receptionist plays an essential role as the first point of contact for all visitors and callers. This position supports office administration through various clerical duties, including coordinating office activities, greeting and assisting visitors, managing inbound telephone calls, scheduling appointments, and processing mail and couriers. Additionally, the Receptionist supports the People & Culture department with corporate and community initiatives.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain the office environment: set up coffee and snack bar, organize meeting rooms, and ensure all areas are tidy and presentable</li><li>Greet and assist employees and guests, ensuring a welcoming and professional experience</li><li>Manage incoming phone calls and direct callers as needed</li><li>Provide guest services including beverage service, coat check, and welcoming walk-in visitors</li><li>Support meetings for executive staff: room set up, food and beverage service, and clean up</li><li>Manage office access systems including FOB and parking transponder activation</li><li>Process and distribute incoming and outgoing mail and courier packages</li><li>Track office inventory and reorder supplies within budget parameters</li><li>Scan invoices and create purchase orders for corporate departments</li><li>Support special projects related to corporate events and community engagement, including research, communications, administration, and coordination</li><li>Assist with implementation of office layout changes and ensure reception area coverage at all times</li><li>Maintain office security and follow safety procedures</li><li>Assist the People & Culture team as required</li><li>Contribute to streamlining reception functions and cost-saving initiatives</li></ul>
<p>We are looking for an organized and detail-oriented Front Desk Administrator to join our clients team on a contract basis in Surrey, British Columbia. In this role, you will be the first point of contact for visitors and callers, ensuring exceptional service and seamless operations. This position offers an opportunity to work in the non-profit sector while managing a variety of administrative and reception tasks.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls through a multi-line phone system and direct them to the appropriate departments.</p><p>• Greet visitors, ensuring a welcoming and detail-oriented reception experience.</p><p>• Manage incoming and outgoing mail, organizing and distributing it to the correct departments.</p><p>• Perform clerical tasks such as filing, photocopying, and scanning documents.</p><p>• Maintain organized records and ensure proper documentation of office activities.</p><p>• Handle challenging customer interactions with composure and attention to detail.</p><p>• Assist with mail-outs and other administrative projects as required.</p><p>• Ensure the front desk area is organized and presentable at all times.</p>
We are looking for a dedicated and detail-oriented Concierge to join our team in Toronto, Ontario. This contract position involves providing exceptional front desk and customer service support, ensuring smooth operations and a positive experience for all guests and employees. You will play a key role in managing workplace logistics, visitor interactions, and administrative tasks while adhering to company policies and standards.<br><br>Responsibilities:<br>• Greet and assist visitors at the front desk, ensuring proper check-in procedures, including issuing visitor lanyards.<br>• Coordinate with security teams to manage badging and guest arrivals, ensuring compliance with visitor policies.<br>• Handle mailroom operations, including sorting and distributing packages, and utilizing systems like Envoy for efficient processes.<br>• Facilitate the distribution and management of company swag and event-related items.<br>• Conduct daily walkthroughs to identify and report any facilities-related issues to the Workplace Manager.<br>• Collaborate with internal teams and hosts to provide seamless event and workplace support.<br>• Manage office supplies by ordering and restocking as necessary to maintain a well-equipped environment.<br>• Respond to Jira tickets within established service level agreements and escalate unresolved issues as needed.<br>• Provide assistance to employees both in person and via Slack channels, addressing workplace needs.<br>• Submit facility-related tickets to vendors and ensure timely resolution of issues.
<p>Our client is seeking for a dedicated <strong>Property Administrator</strong> to join their team on a contract basis in Edmonton, Alberta. This role supports reception and leasing administration for a fast-paced property management company and is ideal for someone with experience in leasing or administrative roles.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide front desk and reception support, handling maintenance and janitorial requests.</li><li>Manage mail, couriers, purchase orders, petty cash, and security deposits.</li><li>Coordinate tenant move-ins, access programming, and intercom setup.</li><li>Support leasing administration, apartment showings, and tenant onboarding.</li><li>Organize tenant engagement events and activities.</li><li>Collect rent cheques and maintain accurate records.</li><li>Use property management software (e.g., Yardi Breeze, Rent Café).</li></ul>
We are looking for a dedicated and personable Concierge to join our team on a contract basis in Toronto, Ontario. This role involves delivering outstanding customer service at the front desk, acting as the first point of contact for associates, and assisting with inquiries related to building policies and operations. If you have a passion for creating positive experiences and thrive in a fast-paced environment, this position offers an excellent opportunity to showcase your interpersonal and problem-solving skills.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, addressing inquiries and providing clear guidance on building policies.<br>• Manage access badge requests, including badges issued for contract staff and landlord building access cards, ensuring proper documentation and compliance.<br>• Coordinate site events and assist with event planning in collaboration with the conference and facilities teams.<br>• Conduct regular inspections of meeting rooms and artwork to ensure maintenance and quality standards are upheld.<br>• Handle lost and found items, luggage storage, and other concierge services with professionalism and efficiency.<br>• Build strong relationships with service partners and clients to enhance engagement and deliver a seamless service experience.<br>• Support onboarding processes by completing required forms and ensuring timely submission for client approval.<br>• Utilize technology tools and spreadsheets to manage work orders, timelines, and productivity tracking.<br>• Provide proactive communication to associates and visitors, ensuring a welcoming and efficient workplace environment.<br>• Collaborate with facilities members and other team members to address operational needs and maintain smooth daily functions.
<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>We are seeking an exceptional Executive Assistant to provide high-level, trusted support to the President & CEO and Chief Operating Officer of a dynamic and growing organization in the Construction space. This is a unique opportunity for an experienced professional who thrives in a fast-paced environment, exercises sound judgment, and excels at managing complex priorities with discretion and precision.</p><p><br></p><p>As a key partner to senior leadership, you will play a central role in maximizing executive effectiveness by coordinating schedules, travel, communications, and executive-level operations while handling sensitive and confidential matters with professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive day-to-day executive support, ensuring priorities are managed seamlessly</li><li>Coordinate complex calendars, meetings, and leadership team logistics</li><li>Arrange domestic and international travel, itineraries, and executive support while on the move</li><li>Prepare confidential correspondence, documents, and executive-ready presentations</li><li>Oversee executive office operations, reception area management, and boardroom readiness</li><li>Plan and execute internal and external events, including leadership meetings and client engagements</li><li>Act as a key liaison for IT support and executive office technology needs</li><li>Support special projects, corporate gifting, and administrative initiatives as required</li></ul><p><br></p><p><br></p>
<p><strong>Legal Assistant (Corporate/Transactional)</strong></p><p><strong>The Opportunity</strong></p><p>We are seeking a dedicated professional to provide comprehensive support for a legal team. This role balances high-level administrative management with technical transactional work and financial oversight. The ideal candidate thrives in a high-volume environment where precision and discretion are paramount.</p><p><strong>Core Responsibilities</strong></p><p><strong>1. Practice & Workflow Coordination</strong></p><ul><li><strong>Onboarding & Offboarding:</strong> Manage the full file lifecycle, including conflict checks, client intake (KYC/Source of Funds), and systematic archiving.</li><li><strong>Operational Support:</strong> Coordinate complex calendars, schedule meetings, manage contact lists, and maintain bring-forward systems.</li><li><strong>Communications:</strong> Serve as a primary point of contact for clients via phone and email; manage mail distribution and expense reporting.</li></ul><p><strong>2. Transactional & Document Production</strong></p><ul><li><strong>Document Management:</strong> Draft, format, and edit agreements, spreadsheets, reports, and correspondence.</li><li><strong>Closing Support:</strong> Coordinate the execution of documents, prepare digital closing books, and manage trust-related paperwork.</li><li><strong>Due Diligence:</strong> Conduct necessary property and corporate searches via provincial registries and online databases.</li></ul><p><strong>3. Financial Administration</strong></p><ul><li><strong>Billing Lifecycle:</strong> Oversee the billing process from WIP reporting and pre-bill editing to final issuance and digital filing.</li><li><strong>Account Management:</strong> Monitor outstanding accounts receivable and conduct professional follow-ups on balances.</li><li><strong>Trust Accounting:</strong> Process trust-related documentation for closings and invoice payments.</li></ul><p><strong>4. Collaborative Support</strong></p><ul><li>Provide coverage for other team members and assist with shared reception duties as required.</li></ul>
We are looking for an experienced Senior Administrative Assistant with expertise in HR operations to join our team in Toronto, Ontario. This role is essential in supporting various HR functions, including recruitment coordination, compliance tracking, and managing HR systems and documentation. The ideal candidate will demonstrate a detail-oriented approach and the ability to excel in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage and administer HR and talent management systems, such as BambooHR and WorkSuite, ensuring smooth onboarding and offboarding processes.<br>• Maintain accurate and current employee and consultant records, including managing HR files and documentation.<br>• Oversee the administration of employee equity grants and handle associated paperwork.<br>• Monitor and track the renewal and expiration of employment and consulting agreements.<br>• Develop and maintain HR templates, agreements, forms, and process-related documentation.<br>• Provide recruitment support by coordinating job postings, screening resumes, and scheduling interviews.<br>• Track and report on training progress, performance reviews, policy acknowledgements, compliance, and vacation usage.<br>• Assist in the development and improvement of HR policies and procedures, including conducting research as needed.<br>• Ensure compliance with governance standards and handle confidential HR documentation.<br>• Collaborate with teams to identify opportunities for process optimization within HR operations.
We are looking for a dedicated Administrative Assistant to join our team in Creemore, Ontario. In this long-term contract role, you will play a vital part in ensuring the smooth operation of administrative functions within our non-profit organization. If you are organized, detail-oriented, and excel at providing exceptional support, we’d love to hear from you.<br><br>Responsibilities:<br>• Manage and respond to inbound calls, providing courteous and attentive assistance to callers.<br>• Maintain accurate records and perform efficient data entry tasks to support organizational needs.<br>• Handle email correspondence, ensuring timely and appropriate responses.<br>• Coordinate and schedule appointments, meetings, and events as needed.<br>• Support communication efforts through inbound and outbound calls to stakeholders.<br>• Create and format documents, presentations, and spreadsheets using Microsoft Office tools.<br>• Utilize Google Suite applications to collaborate and manage workflows effectively.<br>• Assist in preparing reports and presentations with attention to detail.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Collaborate with team members to ensure administrative tasks are completed efficiently.
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Whitby, Ontario. In this role, you will provide essential administrative support while managing various tasks that require discretion and organizational skills. This position offers an opportunity to contribute to a non-profit organization by ensuring smooth day-to-day operations and effective communication.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support, including handling confidential information and correspondence.<br>• Draft, edit, and manage reports, agendas, meeting minutes, and general communications using Microsoft Office tools and other software.<br>• Maintain the organization's calendar, coordinate meetings, and arrange travel schedules.<br>• Organize and oversee confidential file systems, service agreements, licensing, and vendor contracts.<br>• Collaborate with the Chief Information Officer to prepare and monitor budgets.<br>• Administer various corporate accounts, including software licensing for Microsoft, Adobe, and Cisco WebEx.<br>• Plan and execute special events, conferences, and functions.<br>• Process invoices, payment requests, and expense claims while ensuring accurate records for accounts payable.<br>• Create purchase requisitions and capital requisitions for IT equipment using Oracle software.<br>• Manage office supplies, HR-related forms, and courier documentation for the division.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. This hybrid role offers flexibility with a mix of in-office and remote work, requiring initial in-person training. The ideal candidate will provide essential administrative support, ensuring accuracy and confidentiality in all tasks while contributing to the smooth operation of our organization.<br><br>Responsibilities:<br>• Update and maintain client and patient information in Salesforce and other organizational systems, ensuring confidentiality is upheld.<br>• Provide administrative support for grant applications and related processes.<br>• Complete general administrative tasks as required, including handling ad hoc requests.<br>• Process, organize, and distribute incoming mail efficiently.<br>• Access and manage client files with precision and care, ensuring accurate record-keeping.<br>• Collaborate with Client Care Coordinators to facilitate effective service delivery.<br>• Communicate with medical offices and external partners to support client needs.<br>• Assist with travel-related documentation and data management linked to client records.
<p>Our client is looking for a dedicated <strong>Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This role supports both administrative operations and recruitment functions within the organization. The ideal candidate is someone who is detail-oriented, organized, and proficient in Microsoft Office, with strong communication and multitasking skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and distribute accurate organizational reports.</li><li>Support accountants with reporting and financial documentation.</li><li>Maintain and update employee files with appropriate access controls.</li><li>Assist with recruitment, including resume screening, prescreening, and interview scheduling.</li><li>Coordinate hiring for welders, labourers, and sales roles.</li><li>Manage administrative tasks such as data entry, scheduling, and email correspondence.</li><li>Support T4 reviews and other employee-related documentation.</li><li>Utilize Microsoft Office (Excel, Word, PowerPoint, Outlook) for efficient task completion.</li><li>Handle inbound and outbound calls while maintaining compliant records.</li></ul>
<p>Our client is looking for a detail-oriented <strong>Administrative Assistant </strong>to join their team on a long-term contract basis in Edmonton, Alberta. This role involves supporting organizational functions and ensuring smooth business operations. The ideal candidate is someone who is proactive, efficient, and adaptable to a dynamic, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, format, and edit letters and documents accurately.</li><li>Manage travel arrangements and itineraries.</li><li>Process expense reports, credit card transactions, and invoices.</li><li>Maintain and organize documents in SharePoint and other systems.</li><li>Provide administrative support, including scheduling and calendar management.</li><li>Handle email correspondence and perform precise data entry.</li><li>Collaborate effectively with team members and adapt to changing priorities.</li></ul>
<p>Our client is looking for a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This position supports property administration and ensures efficient daily operations. The ideal candidate is someone who excels in customer service, thrives in a fast-paced environment, and has an interest in property management.</p><p><strong>Responsibilities:</strong></p><ul><li>Maintain accurate building and tenant records.</li><li>Coordinate tenant billings, reconciliations, and year-end recoveries.</li><li>Assist with operating and capital budget preparation.</li><li>Produce monthly financial reports and expense variance analysis.</li><li>Manage parking administration, including assignments, billing, and policy enforcement.</li><li>Coordinate work orders with trades and ensure accurate billing.</li><li>Attend meetings with tenants, clients, and contractors as needed.</li><li>Maintain complete and organized electronic and physical files.</li></ul>
We are looking for a detail-oriented Administrative Coordinator to join our team in Toronto, Ontario. This is a long-term contract position within the dynamic Real Estate & Property industry, offering an exciting opportunity to support essential administrative functions and contribute to organizational success. The ideal candidate will bring strong organizational skills, exceptional communication abilities, and a proactive approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure seamless operations across teams.<br>• Manage event logistics and virtual meetings using tools such as Cisco Webex.<br>• Maintain and update CRM systems to ensure accurate tracking of customer interactions.<br>• Process and oversee financial transactions and expense reports using platforms like Concur.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Facilitate the creation and management of banner ads and marketing materials.<br>• Support office functions by organizing documentation and maintaining records.<br>• Collaborate with internal departments to streamline administrative workflows.<br>• Ensure compliance with company policies and procedures in day-to-day activities.<br>• Assist in project coordination and tracking progress to meet deadlines effectively.
<p>Our client is seeking a solutions-driven, business-oriented Contract Administrator to join their legal team on a hybrid basis in Mississauga. This role supports a collaborative, cross-functional environment and works closely with internal stakeholders across multiple business units. The successful candidate will play a key role in contract administration, corporate governance support, and compliance-related activities, with a strong focus on Canadian reporting and regulatory obligations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support corporate governance activities for Canadian legal entities, including preparing resolutions and coordinating approvals</li><li>Review intercompany and commercial agreements and assist with contract execution processes</li><li>Identify and assess legal and compliance risks related to commercial, regulatory, and corporate matters</li><li>Provide contract review and administrative support to procurement and other internal teams as required</li><li>Assist with compliance reporting requirements, regulatory audits, and internal training initiatives</li><li>Monitor proposed legislation, assess potential business impact, and support internal communications or training when needed</li><li>Collaborate with members of the legal team to support various business functions, as required</li></ul><p><br></p>
<p>Nous recherchons un réceptionniste dynamique, doté d'un excellent sens du détail pour rejoindre l'équipe de notre client à Québec. En tant que premier point de contact pour nos visiteurs et employés, vous jouerez un rôle clé dans l’accueil et la gestion des tâches administratives quotidiennes. Ce poste est offert dans le cadre d’un contrat.</p><p><br></p><p>Responsabilités:</p><p>• Accueillir chaleureusement les visiteurs, employés et clients, et répondre à leurs besoins initiaux.</p><p>• Assurer la gestion des badges visiteurs tout en respectant les protocoles de sécurité établis.</p><p>• Coordonner les réservations de salles de conférence et faciliter la réception des traiteurs pour les événements.</p><p>• Organiser les demandes de services de nettoyage et d’entretien des installations selon les besoins.</p><p>• Superviser l’inventaire des fournitures de bureau et veiller à leur réapprovisionnement.</p><p>• Gérer l’envoi et la réception de colis en respectant les procédures en place.</p>
