14 results for Receptionist jobs

Receptionist

Toronto, ON
onsite
Temporary
22 - 24 CAD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure the smooth operation of the office. This position requires strong organizational and communication skills, as well as the ability to manage multiple tasks efficiently. Responsibilities: • Welcome and assist visitors, ensuring a positive first impression. • Manage incoming phone calls and direct them to the appropriate departments. • Coordinate meeting room bookings and ensure they are set up as required. • Oversee office supplies inventory and handle restocking as needed. • Submit work orders for office maintenance and liaise with the landlord when necessary. • Maintain cleanliness and organization in common areas, including stock rooms and restrooms. • Provide updates and communicate effectively with leadership and management. • Utilize Microsoft Teams and Outlook to perform daily administrative tasks. • Support facilities management by addressing minor issues and escalating them when required. • Ensure all office functions are carried out smoothly and efficiently.
2026-04-21T00:00:00Z

Receptionist

Toronto, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
The OpportunityOur client is seeking a confident, professional, and highly organized Receptionist and Office Coordinator to serve as the face of the organization and support the smooth day-to-day operations of its Toronto office. This opportunity is ideal for a proactive, self-directed professional who thrives in a fast-paced environment, anticipates needs, and takes ownership of administrative operations. The successful candidate will be a versatile administrative generalist who is comfortable managing a broad range of responsibilities and providing support wherever needed. This is a fully onsite position, Monday through Friday, and requires a consistent in-office presence as the first point of contact for visitors, clients, and employees. In addition to core reception responsibilities, this role will also support travel coordination, office purchasing, basic IT coordination, banking-related tasks, and event planning. The ideal candidate will bring a polished and professional presence, strong organizational skills, and the ability to work independently with minimal supervision. Key Responsibilities<ul><li>Greet and welcome visitors, clients, and staff in a warm and professional manner.</li><li>Maintain a clean, organized, and welcoming reception area and common spaces.</li><li>Manage incoming and outgoing mail, courier packages, and deliveries.</li><li>Act as the primary point of contact for day-to-day office needs and general inquiries.</li><li>Monitor office supplies inventory and coordinate purchasing as required.</li><li>Arrange office maintenance requests and liaise with building management when needed.</li><li>Prepare meeting rooms, including audiovisual setup, readiness checks, and post-meeting tidying.</li><li>Coordinate travel arrangements for staff, including flights, accommodations, and transportation.</li><li>Provide first-level support for basic IT-related needs.</li><li>Liaise with external IT vendors regarding equipment setup, troubleshooting, and technology purchases.</li><li>Assist with light banking duties, including preparing deposits, collecting company cheques, and handling occasional in-branch transactions.</li><li>Maintain accurate records of receipts and general office expenses.</li><li>Support the planning and execution of internal and external events, including team functions, client meetings, and company gatherings.</li><li>Coordinate catering, room setup, logistics, and vendor communications for meetings and events.</li></ul>
2026-05-01T00:00:00Z

Receptionist

Toronto, ON
onsite
Temporary
19 - 20 CAD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-office and administrative operations in Ontario. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing records with accuracy, and coordinating a wide range of clerical tasks across the organization. The successful candidate will play an important role in communication, document control, scheduling support, and office organization while helping maintain efficient service for staff, visitors, and the people the agency supports. Responsibilities: • Welcome visitors, answer a multi-line phone system, and respond to general inquiries in a courteous and service-oriented manner. • Maintain electronic and paper-based records, including filing, tracking, archiving, and distributing documents to ensure information is accurate and accessible. • Enter administrative data into internal platforms, update shared folders, and keep personnel and organizational records current. • Prepare, sort, and distribute incoming and outgoing mail and courier packages, ensuring items are processed promptly each day. • Support human resources administration by coordinating interview schedules, contacting candidates, issuing employee identification cards, and maintaining related documentation. • Record meeting notes and prepare minutes for agency, committee, and membership meetings, then circulate materials to the appropriate participants. • Process cash, cheque, debit, and credit transactions as required, maintain tracking logs, and support documentation for deposits and related records. • Monitor office operations by ordering supplies, coordinating room bookings, assisting with office equipment support, and helping keep reception and waiting areas organized and presentable. • Maintain important compliance and resident documentation, including service agreements, identification records, vehicle files, licensing materials, and assigned ministry reports. • Provide administrative guidance to contract clerical staff and assist with special events, membership materials, and other duties assigned by leadership.
2026-04-30T00:00:00Z

Receptionist

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Edmonton, Alberta. This role serves as the first point of contact for visitors, callers, and internal teams, while also providing day-to-day administrative support to ensure the office runs smoothly. The ideal candidate is professional, organized, and customer-focused, with strong communication skills and the ability to thrive in a fast-paced, team-oriented environment.Responsibilities:<ul><li>Greet visitors and manage the front desk in a professional manner.</li><li>Answer and direct incoming calls using a multi-line phone system.</li><li>Support meeting and event coordination as required.</li><li>Perform general administrative duties including data entry, scheduling, emails, and filing.</li><li>Maintain office supplies, including inventory tracking and ordering.</li><li>Assist with basic shipping and receiving, including vendor coordination.</li><li>Provide general administrative and coordination support as needed.</li><li>Use Microsoft Outlook, Word, Excel, and Teams for daily tasks.</li></ul>
2026-04-28T00:00:00Z

Receptionist

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an organized Receptionist to support their team in Calgary, Alberta. This role supports the day-to-day front desk operations, ensuring a professional and welcoming office environment. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities with strong attention to detail and professionalism.Responsibilities:<ul><li>Greet visitors and manage check-in, including badges.</li><li>Handle inquiries and direct guests appropriately.</li><li>Coordinate vendors and deliveries.</li><li>Support courier and basic mail handling.</li><li>Submit and track workplace service requests.</li><li>Maintain front desk coverage and service standards.</li><li>Perform basic data entry and email communication.</li></ul>
2026-05-01T00:00:00Z

Réceptionniste

Saint-Hubert, QC
onsite
Temporary
19 - 21.5 CAD / Hourly
Nous recherchons un réceptionniste pour le siège social moderne et accueillant de notre client situé sur la Rive-Sud de Montréal. Il s’agit d’un rôle à temps partiel, parfait pour une personne professionnelle, chaleureuse et à l’aise dans un environnement dynamique. Description des tâches:Coordination du courrier, collecter les items provenant des entreprises sur place et les déposer à la salle du courrier;Expédition de colis;Service de café, gérer la machine à café et préparer les commandes internes;Soutien au bâtiment;Surveiller et signaler toute problématique liée aux installations;Agir comme personne-ressource pour les urgences et assurer la liaison avec l'entreprise..
2026-04-09T00:00:00Z

Administrative Assistant

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking an organized Administrative Assistant to join their team in Calgary, Alberta. This role supports smooth and efficient office functioning by coordinating administrative processes, maintaining organization across office systems, and ensuring a professional first point of contact. The ideal candidate is organized, detail-oriented, and comfortable managing a variety of tasks in a fast-paced environment.Responsibilities:<ul><li>Manage daily administrative tasks, including records, filing, and mail.</li><li>Provide reception support by handling visitors, calls, and emails.</li><li>Coordinate meetings, schedules, and travel arrangements.</li><li>Process purchase orders and manage petty cash.</li><li>Maintain office supplies and coordinate vendor services and contracts.</li><li>Support facility maintenance and workspace organization.</li><li>Assist with event and meeting coordination.</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
24 - 27 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software sector. This position supports daily office coordination by serving as a welcoming first point of contact, organizing administrative activities, and helping the team stay on schedule. The successful candidate will bring strong judgement, attention to detail, and the ability to manage multiple priorities independently in a fast-paced workplace. Responsibilities: • Welcome visitors, manage front-desk activity, and provide a welcoming and attentive reception and concierge experience for employees, guests, and service providers. • Coordinate calendars, book appointments, and assist with meeting and event logistics to ensure smooth day-to-day operations for the team. • Monitor incoming and outgoing shipments, track deliveries, and maintain organized records for mail, packages, and related correspondence. • Liaise with external vendors and building operations to resolve on-site concerns promptly and keep workplace services running efficiently. • Respond to phone calls and email inquiries with a high standard of customer service, directing requests to the appropriate contacts when needed. • Provide administrative support through data entry, document preparation, and routine updates using Microsoft Office and Office 365 applications. • Assist with event setup, coordination, and follow-up activities to support internal meetings and workplace functions. • Work independently to prioritize tasks, follow through on outstanding items, and maintain an organized and responsive office environment.
2026-04-30T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Permanent
80000 - 85000 CAD / Yearly
Robert Half Canada is seeking an organized and proactive Administrative Assistant for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul>
2026-04-07T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
22 - 24 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy non-profit office in Vancouver, British Columbia. This Contract position provides front-desk coverage and day-to-day administrative support in a welcoming yet approachable environment. The successful candidate will help keep office operations organized, welcome visitors, and assist with scheduling and event coordination. Responsibilities:• Welcome visitors and families at the front desk, provide a positive first impression, and promptly notify staff of arrivals.• Manage incoming email inquiries and respond or direct messages to the appropriate team members in a timely manner.• Oversee daily office opening and closing tasks, including preparing common areas and ensuring the space is ready for staff and visitors.• Accept courier packages and deliveries, and make sure items are distributed appropriately within the office.• Coordinate room bookings, schedule appointments, and maintain accurate calendar updates for site use and meetings.• Provide administrative support such as filing documents, restocking office forms, and keeping records organized.• Assist with training sessions and special events by helping prepare rooms and arranging refreshments as needed.• Support general office flow by handling routine clerical tasks and helping maintain an orderly, efficient workplace.
2026-04-28T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23.75 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity within the IT software industry in Vancouver, British Columbia. This position supports daily office coordination by managing front-desk activity, assisting with scheduling, and helping create a welcoming and organized environment for staff, visitors, and service providers. The successful candidate will be comfortable working independently, handling multiple administrative priorities, and providing dependable support for team activities and events. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a welcoming and organized onsite experience. • Coordinate calendars, arrange appointments, and support meeting logistics for team members and internal activities. • Communicate with vendors and external service providers to confirm requests, track updates, and help resolve outstanding matters. • Liaise with building operations when onsite concerns arise to ensure issues are addressed promptly and appropriately. • Oversee incoming and outgoing shipments, including receiving deliveries and preparing items for dispatch. • Provide administrative support to the broader team through document preparation, email follow-up, and general office coordination. • Assist with event planning and onsite event execution, including scheduling, room setup, and attendee support. • Maintain accurate records through data entry and organized tracking of office-related information and requests.
2026-04-29T00:00:00Z

Office Manager

Mississauga, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations. Key Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
2026-04-27T00:00:00Z

Accounts Receivable Clerk

Vancouver, BC
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an Accounts Receivable Clerk to join a non-profit organization in Vancouver, British Columbia on a 1-month Contract assignment. This fully on-site role will support daily receivables operations by recording incoming funds, preparing deposits, and keeping payment records accurate across internal systems. The successful candidate will bring strong attention to detail, sound cash-handling practices, and the ability to work effectively in a detail-oriented office with high standards. Responsibilities: • Process incoming payments related to membership dues through electronic transfers, cheques, and other approved payment methods. • Record receipts accurately in the organization’s membership and accounting systems to maintain up-to-date financial information. • Prepare bank deposit documentation and ensure funds are submitted in line with internal procedures. • Apply payments to the correct accounts and post transactions promptly to support accurate receivables reporting. • Review banking activity and investigate incomplete or unclear payment information to resolve discrepancies. • Respond to payment-related inquiries and coordinate with the registration team when account clarification is required. • Support day-to-day cashiering activities while helping maintain orderly and accurate financial records. • Assist with basic account reconciliation tasks to confirm that payment entries align with bank records.
2026-05-01T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Temporary
22 - 24 CAD / Hourly
Office Experience Assistant – 1-Year Contract Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an Office Experience Assistant to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality. Key Responsibilities:<ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
2026-04-27T00:00:00Z