Receptionist Jobs

Receptionist

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This role supports the day-to-day reception and front-office operations by providing a professional and welcoming experience for employees, visitors, guests, and service providers. The ideal candidate is organized, customer-focused, and comfortable managing multiple administrative requests while maintaining a high level of attention to detail in a fast-paced environment.Responsibilities:<ul><li>Welcome employees, guests, and visitors, providing a professional and courteous first impression.</li><li>Manage visitor sign-in, badges, and access procedures.</li><li>Answer and route incoming calls and respond to general front-desk inquiries.</li><li>Coordinate with vendors, service providers, and couriers upon arrival.</li><li>Maintain front-desk coverage and monitor reception activities during business hours.</li><li>Submit and follow up on office service and facility-related requests.</li><li>Provide general administrative support, including data entry, email communication, filing, and scheduling.</li><li>Receive and distribute deliveries and correspondence to the appropriate contacts.</li></ul>
2026-09-28T00:00:00Z

Receptionist

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented and approachable Receptionist to join their team in Calgary, Alberta. This role supports day-to-day reception operations by providing a professional and welcoming first point of contact for visitors, employees, and vendors while maintaining an organized and efficient front desk. The ideal candidate is customer-focused, dependable, and confident in a workplace setting, with strong communication and organizational skills. Responsibilities:<ul><li>Greet and assist visitors, employees, and service providers in a professional and welcoming manner.</li><li>Manage front desk operations, identify visitor needs, and direct them to the appropriate contact.</li><li>Answer and route incoming calls using a multi-line phone system efficiently and professionally.</li><li>Perform routine administrative duties, including appointment scheduling, record maintenance, and data entry.</li><li>Monitor the reception area and ensure visitor access procedures are followed.</li><li>Manage email communications, relay messages, and coordinate front desk activities.</li><li>Collaborate with supervisors and team members to support smooth daily operations.</li></ul>
2026-09-25T00:00:00Z

Receptionist & Office Assistant

Toronto, Ontario
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Receptionist 5

Nepean, Ontario
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for an experienced and dependable Receptionist to support day-to-day front desk and administrative operations for a contract position in Ottawa, Ontario. This role is well suited to someone who enjoys creating a welcoming first impression, coordinating office activities, and keeping information organized in a fast-paced real estate and property environment. The successful candidate will combine strong communication skills with sound judgement, attention to detail, and the ability to manage multiple priorities with confidence. Responsibilities:• Welcome clients, visitors, and vendors in a courteous manner and guide them to the appropriate contact or meeting space.• Manage incoming and outgoing courier deliveries, ensuring packages are logged, distributed, and prepared accurately for shipment.• Maintain visitor records, support site access procedures, and issue passes or badges in accordance with office security practices.• Coordinate meeting room bookings and confirm boardroom equipment is available, functional, and ready for scheduled use.• Provide general administrative assistance such as document preparation, typing, filing, photocopying, binding materials, and assembling outgoing mail packages.• Respond to routine information requests by phone, email, or in person while directing more complex matters to the appropriate team members.• Keep front office records and clerical documentation current, organized, and handled with discretion.• Assist with additional office support duties as needed to help maintain smooth daily operations.
2026-09-28T00:00:00Z

Medical Receptionist

Edmonton, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a detail-oriented Medical Receptionist in Edmonton, Alberta on a Contract basis. This role supports a busy hearing clinic by welcoming clients, coordinating appointments, and handling day-to-day administrative tasks. The successful candidate will bring strong communication skills, sound judgement, and the ability to manage competing priorities while providing friendly, efficient service. This is a one-month contract with potential for extension. Responsibilities:• Welcome clients, provide front-desk support, and create a positive first impression.• Manage appointment schedules, confirm visits, and adjust calendars as needed.• Maintain accurate and organized client records.• Answer incoming calls and communicate with clients professionally.• Provide general administrative support, including document handling, reporting, and office coordination.• Use scheduling and Microsoft systems, including Outlook, Excel, and SharePoint.• Assist with training and clinic coverage across Edmonton locations as required.• Maintain a clean, organized, and welcoming front-office environment.
2026-09-30T00:00:00Z

Office Assistant

Abbotsford, British Columbia
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Waterloo, Ontario
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Delta, British Columbia
onsite
Permanent
55000 - 60000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities <ul><li> Create and process customer quotations and purchase orders</li><li> Enter and maintain accurate customer and order information within internal systems</li><li> Support customer order processing and coordinate with internal departments as needed</li><li> Assist with administrative documentation, filing, and record management</li><li> Communicate professionally with customers, vendors, and internal teams</li><li> Monitor and follow up on outstanding documents and order details</li><li> Support scheduling, coordination, and day-to-day office administration</li><li> Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li> Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li> Contribute to a positive and collaborative office environment</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Vancouver, British Columbia
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-04T00:00:00Z

Administrative Assistant

Mississauga, Ontario
remote
Temporary
22 - 24 CAD / Hourly
We are looking for an Administrative Assistant to join a mission-driven team in Mississauga, Ontario on a Long-term Contract basis. In this role, you will provide responsive support to donor-related inquiries, maintain accurate records, and help ensure administrative processes run smoothly across multiple systems. This opportunity is well suited to someone who is organized, adaptable, and comfortable managing detailed work in a fast-paced environment. Responsibilities: • Respond to donor questions and support requests with professionalism, empathy, and timely follow-up across phone and email channels. • Update, maintain, and audit donor information in internal systems to help preserve complete and reliable records. • Investigate and resolve duplicate entries to improve database quality and support overall data integrity. • Assist with tax receipt administration, including processing adjustments and handling related record changes accurately. • Use ticketing platforms such as Freshdesk to log inquiries, monitor progress, and close requests efficiently. • Complete account maintenance and record change requests with close attention to detail and established service standards. • Review information in Excel files, validate details, and transfer corrected data into database platforms as needed. • Support ongoing administration across Microsoft 365, Dynamics, DonorDash, and related tools while helping the team manage changing priorities.
2026-09-30T00:00:00Z

Administrative Assistant

Vancouver, British Columbia
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software industry. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a welcoming experience for staff, visitors, and service partners. The successful candidate will work independently, provide reliable administrative support to the team, and help keep workplace operations organized and responsive. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a positive onsite experience. • Coordinate calendars, arrange appointments, and support meeting and event logistics for internal teams. • Handle incoming and outgoing shipments, track deliveries, and maintain organized records for office materials and packages. • Communicate with external vendors to confirm service requests, follow up on outstanding items, and ensure timely resolution. • Liaise with building operations when onsite concerns arise, helping address facility-related issues efficiently. • Provide day-to-day administrative support through email correspondence, data entry, document preparation, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner, directing requests appropriately and assisting customers or visitors as needed. • Use Microsoft Office and Office 365 applications to prepare reports, update information, and support team administration.
2026-09-29T00:00:00Z

Accounts Receivable Clerk

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Accounts Receivable Clerk to join their team in Calgary, Alberta. This role supports day-to-day accounts receivable activities, ensuring accurate and timely financial records while collaborating with colleagues across the business.The ideal candidate is a confident AR professional who thrives in a fast-paced environment, works independently, and can effectively investigate and resolve issues.Responsibilities:<ul><li>Process customer invoices and verify billing accuracy and documentation.</li><li>Apply payments, post cash receipts, and maintain accurate customer accounts.</li><li>Review account activity, identify discrepancies, and resolve outstanding issues.</li><li>Prepare credit notes, invoice adjustments, and account reconciliations.</li><li>Follow up on overdue balances and support collection activities.</li><li>Code transactions to the general ledger and support accurate financial reporting.</li><li>Use JD Edwards EnterpriseOne and Excel to manage receivables and maintain records.</li><li>Support the finance team with various tasks and shifting priorities.</li></ul>
2026-09-17T00:00:00Z

Accounts Receivable Clerk

Ottawa, Ontario
onsite
Permanent
55000 - 60000 CAD / Yearly
Robert Half is partnering with an organization that's looking to add an Accounts Receivable Clerk to their Finance team. This is a full-time/permanent role. Responsibilities:• Review aged receivables, follow up on past-due balances, and prepare documentation for collection activity when required.• Answer client questions regarding account status, arrange suitable payment schedules, and apply incoming payments accurately.• Maintain oversight of postdated cheques and complete timely follow-up to ensure commitments are met.• Produce recurring accounts receivable reports, complete approved account adjustments, and coordinate refunds as needed.• Handle credit card transactions for both general and trust-related accounts in accordance with established procedures.• Prepare and issue collection correspondence, evaluate delinquent accounts, and communicate with external collection partners when necessary.
2026-08-31T00:00:00Z

13 results for Receptionist jobs