10 results for Purchasing Assistant jobs

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

Acheson, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Administrative Assistant to support their team in Acheson, Alberta. The role supports daily operations through administrative assistance, data management, and clear communication in a fast-paced environment with shifting priorities. The ideal candidate is detail-oriented, adaptable, and able to maintain accurate records while providing strong team support.Responsibilities:<ul><li>Compile, review, and reconcile data from multiple spreadsheets to maintain accurate records.</li><li>Use advanced Excel functions, including VLOOKUPs and pivot tables, for data organization and reporting.</li><li>Provide administrative support, including shared inbox management and responding to routine inquiries.</li><li>Assist with records-related tasks and provide team backup during high-volume periods.</li><li>Enter, update, and maintain data while identifying inconsistencies or missing information.</li><li>Communicate with internal stakeholders to gather and confirm information efficiently.</li><li>Adapt to changing priorities and support various operational tasks as needed.</li><li>Assist with reporting and data visualization using Excel and Power BI.</li></ul>
2026-06-02T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Executive AssistantA well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities<ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
25 - 29 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. This is a part-time role, 2 days on-site. Responsibilities:• Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.• Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.• Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.• Organize digital and physical records so that documents are easy to access, update, and track.• Support travel planning, itinerary coordination, and related administrative arrangements as required.• Process expense submissions and assist with reporting to help maintain accurate financial records.• Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.• Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
2026-05-13T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
26.125 - 30.25 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a not-for-profit organization in Ottawa, Ontario. This Long-term Contract opportunity is ideal for a highly organized individual who can coordinate executive priorities, maintain smooth day-to-day operations, and communicate confidently with internal and external contacts. The successful candidate will bring strong administrative judgment, a solid understanding of governance-related practices, and the ability to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate complex calendars, schedule appointments, and organize meetings to ensure executive priorities are managed efficiently. • Prepare meeting materials, support governance-related documentation, and help maintain organized records for leadership activities. • Serve as a reliable point of contact for clients, stakeholders, and internal teams, handling correspondence with tact and care. • Arrange business travel, including itineraries, accommodations, and related logistics, while ensuring plans align with executive schedules. • Complete and reconcile expense claims accurately using designated expense management tools and internal procedures. • Support virtual and in-person meetings through platforms such as Cisco Webex Meetings and assist with general meeting logistics. • Maintain administrative documentation, including scanning, photocopying, and filing materials as needed for executive and organizational use. • Provide general executive support by tracking follow-ups, coordinating administrative details, and helping leadership stay organized and informed.
2026-06-08T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-02T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-02T00:00:00Z

Procurement Manager (Bilingual is an asset)

Sudbury, ON
remote
Contract / Temporary
50 - 55 CAD / Hourly
Procurement & Contracts Manager (Bilingual is an asset) We are seeking a detail-oriented Procurement & Contracts Manager to support end-to-end sourcing and contract management activities within a complex, fast-paced public sector environment. Reporting to senior leadership, this role plays a key part in ensuring the efficient delivery of goods, services, and construction projects while maintaining compliance with applicable regulations and internal policies. <ul><li>This is a 6 mon contract opportunity with an immediate start. </li><li>Location: remote, within province of Ontario or in Sudbury, ON.</li><li>Bilingual in French and English is considered as a very strong asset. </li></ul> Key Responsibilities:<ul><li>Lead and manage full-cycle procurement processes, including preparation of RFx documents (RFP, RFQ, RFT, etc.), evaluation, and award recommendations</li><li>Partner with internal stakeholders to understand business needs, develop sourcing strategies, and provide procurement guidance</li><li>Oversee procurement projects independently, ensuring timelines, budgets, and risk considerations are effectively managed</li><li>Draft and negotiate contracts, including reviewing terms, mitigating risks, and supporting contract administration activities</li><li>Coordinate vendor evaluations, supplier communications, and performance management, including issue resolution</li><li>Ensure compliance with public procurement frameworks, trade agreements, and organizational policies</li><li>Support audits, reporting, and continuous improvement initiatives, including process optimization and documentation</li></ul>
2026-06-01T00:00:00Z

Sourcing Manager

Etobicoke, ON
onsite
Contract / Temporary
35 - 42 CAD / Hourly
We are looking for an experienced Senior Sourcing Analyst to join a food and food processing organization in Toronto, Ontario on a 6 month Contract basis. This position will lead strategic purchasing initiatives that strengthen supplier performance, improve value, and support reliable supply across key categories. Working closely with cross-functional partners, the successful candidate will guide sourcing decisions through market insight, commercial negotiation, and strong operational alignment. Responsibilities:• Support development of category strategies through data analysis, demand forecasting, and market insights• Maintain and optimize monthly demand databases to support strategic decision-making and long-range sourcing plans• Coordinate with planning teams to manage inventory levels and order patterns based on demand forecasts and supplier lead times• Act as a key point of contact for suppliers, supporting performance reviews, KPI tracking, escalations, and corrective action initiatives• Support supplier relationship management through performance tracking, reporting, and issue analysis• Support contract negotiations through cost analysis, benchmarking, and scenario modeling• Monitor market trends for key raw materials and provide strategic insights, recommendations, and scenario analyses to leadership teams• Build and maintain advanced forecasting models, cost breakdowns, and tracking tools to support internal decision-making• Monitor supply risks including shortages, pricing volatility, and continuity while recommending alternative material solutions for ingredients and packaging as needed• Collaborate with cross-functional teams to provide data-driven insights supporting sourcing and operational decisions• Support complex sourcing projects to ensure alignment of material pricing changes, production requirements, and customer pricing structures• Maintain and support annual sourcing calendars, ensuring timely execution of contracting cycles and budgeting activities• Maintain and update records of quality specifications and material requirements• Work with Accounts Payable teams to resolve pricing and volume discrepancies and ensure timely supplier payments• Support projects to ensure alignment between supplier pricing updates and customer pricing schedules• Work with Accounts Receivable teams to track and consolidate supplier rebate collections• Identify process improvement opportunities and support continuous improvement initiatives through data analysis and reporting• Ensure compliance with health and safety, occupational safety, environmental, food safety, legal, and company policies and procedures• Ensure compliance with integrated management systems, including production, quality, food safety, and GMP standards• Perform other duties as assigned
2026-06-05T00:00:00Z