11 results for Personal Assistant jobs

Executive Assistant

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
Our client is a well known Real Estate Development firm in Vancouver BC. They are currently hiring for a Senior Executive Assistant. The Executive Assistant provides high-level support to the President and Owner(s). This position demonstrates a strong ability to be organized and professional and plays a critical role in ensuring a high level of communication within the Company on behalf of the President and Owners. Position Responsibilities • Maintain the President’s calendar, including scheduling meetings and conference calls, and all preparation of meeting materials and related tasks.• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the President by identifying required information, researching background information, and gathering it from appropriate sources.• Coordinate travel arrangements for the President, the Owners, and other executives as required, including preparation and submitting of expenses.• Document and manage meeting outcomes as required.• Liaise with the Executive team and external agencies on key and emerging priorities.• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the President’s priorities.• Provide information and refer callers to other appropriate individuals if matters can be responded to elsewhere.• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.• Assist shareholders with charitable and community outreach event planning and donations.• Arrange and distribute materials for scheduled management meetings.• Process invoices, expense reports, corporate credit card expenses, and cheque requisitions.• Personal tasks as required including booking family vacations, research and/or resourcing.• Various other duties and responsibilities as assigned.
2026-04-13T00:00:00Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are partnering with a well‑established, patient‑focused healthcare clinic to recruit an experienced Operations Specialist. This role provides high‑level administrative and operational support to the management team and plays a key part in supporting both clinic operations and the overall employee experience. This opportunity is ideal for a highly organized, proactive professional who enjoys variety, takes pride in precision, and thrives in a fast‑paced clinical environment. The OpportunityReporting to the clinic’s leadership team, the Operations Specialist will support daily administrative functions while also contributing to HR, payroll, and finance‑related processes. The successful candidate will act as a key liaison between management and staff, ensuring smooth workflows, accurate documentation, and timely follow‑through. Key ResponsibilitiesAdministrative & Operational Support<ul><li>Coordinate and manage day‑to‑day administrative requirements, including master calendars, shared email inboxes, document management, and reporting</li><li>Prepare accurate reports and complete coding activities within established deadlines</li><li>Build, organize, and maintain a centralized master document library</li><li>Support special projects to improve operational efficiency, processes, and procedures</li><li>Work collaboratively with management and team leads to enhance current practices</li></ul>Human Resources & People Support<ul><li>Provide recruitment support by creating and updating job postings, screening candidates, and coordinating interviews</li><li>Prepare documentation and assist with onboarding, offboarding, and leaves of absence</li><li>Maintain and update employee handbooks and training packages</li><li>Administer staff performance review processes, including preparing documents, tracking timelines, and scheduling meetings</li><li>Maintain employee records with strict confidentiality, including certifications and compliance documentation</li><li>Support benefits administration for extended benefit programs</li><li>Provide excellent internal customer service to employees across the organization</li></ul>Payroll, Finance & Events<ul><li>Assist with payroll administration processes</li><li>Support accounts payable activities</li><li>Coordinate logistical aspects of staff events, training sessions, and internal initiatives</li><li>Assist with internal data management related to staff communications, resources, and opportunities</li></ul>Why This Role?<ul><li>Join a respected healthcare organization with a strong focus on patient care and staff support</li><li>Play a visible and meaningful role supporting leadership and employees</li><li>Broad scope of responsibility with variety and opportunity to contribute beyond traditional administration</li><li>Stable, professional environment with collaborative leadership</li></ul>This is a full-time, permanent, in office role that provides a competitive salary as well as full health and dental benefits. Apply today!
2026-05-08T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
64000 - 69000 CAD / Yearly
We are looking for an experienced Executive Assistant to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you. Responsibilities:• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.• Anticipate administrative challenges and proactively address them to support executive priorities.• Handle sensitive and confidential information with discretion and professionalism.• Prepare correspondence, briefing materials, meeting agendas, and other documentation.• Coordinate cross-functional tasks and track project timelines and deliverables.• Support organizational development initiatives with light project management activities.• Draft and format reports, presentations, and visual dashboards that align with organizational branding.• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.
2026-04-21T00:00:00Z

Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Calgary, Alberta. This role provides dedicated support to senior leaders in a fast-paced consulting environment, helping keep schedules, travel, expenses, and daily operations running smoothly. The ideal candidate is highly organized, proactive, and service-oriented, with strong judgment, attention to detail, and the ability to manage competing priorities while handling confidential information with discretion in a hybrid setting.Responsibilities:<ul><li>Manage complex calendars and shifting priorities.</li><li>Coordinate end-to-end travel arrangements.</li><li>Process timesheets and expense reports accurately and on time.</li><li>Support internal operations (meetings, recruiting, admin tasks).</li><li>Liaise with clients, executives, and internal teams.</li><li>Organize meeting logistics and materials.</li><li>Prepare, proofread, and distribute business documents.</li><li>Conduct research to support leadership preparation.</li><li>Provide team backup and foster collaboration.</li><li>Handle additional executive/personal support with discretion.</li></ul>
2026-04-30T00:00:00Z

Executive Assistant

Surrey, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
A respected and community-focused organization in the Lower Mainland is seeking a highly experienced Executive Assistant to the CEO to provide strategic, administrative, and confidential support at the executive level. This organization delivers impactful programs and services across multiple divisions and is deeply committed to supporting Indigenous communities. The successful candidate will play a critical role in ensuring the smooth operation of the CEO’s office while acting as a key liaison across internal teams, Board members, and external stakeholders. Reporting directly to the CEO, the Executive Assistant will manage complex priorities, coordinate executive-level communications, and support governance and organizational initiatives. This role requires sound judgment, discretion, and the ability to navigate sensitive and high-level matters with professionalism. You will act as the primary point of contact and gatekeeper for the CEO’s office, ensuring alignment of priorities, efficient workflow, and timely execution of key initiatives. Key Responsibilities Executive & Administrative Support<ul><li>Manage the CEO’s calendar, meetings, travel, and daily priorities</li><li>Screen and respond to communications, ensuring appropriate prioritization</li><li>Prepare high-level documents, reports, presentations, and briefing materials</li><li>Draft speaking notes, correspondence, and key messaging</li><li>Maintain confidential records and filing systems</li><li>Anticipate executive needs and proactively support decision-making</li></ul>Board & Governance Support<ul><li>Coordinate Board of Directors meetings, materials, and communications</li><li>Prepare agendas, board packages, and meeting minutes</li><li>Track action items and maintain governance documentation</li><li>Support annual board planning, including meetings, AGMs, and committees</li></ul>Organizational Coordination<ul><li>Support cross-functional initiatives and leadership team priorities</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Assist with organizational events, partnerships, and stakeholder engagement</li><li>Track deliverables, timelines, and key organizational commitments</li></ul>Project & Strategic Support<ul><li>Conduct research and prepare briefing notes to inform decision-making</li><li>Support strategic planning initiatives and organizational reporting</li><li>Assist with special projects, ensuring timelines and quality standards are met</li></ul>Operations & Logistics<ul><li>Coordinate meetings, travel, and executive-level events</li><li>Prepare expense reports and manage administrative logistics</li><li>Act as a professional representative of the CEO when required</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
23.75 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity within the IT software industry in Vancouver, British Columbia. This position supports daily office coordination by managing front-desk activity, assisting with scheduling, and helping create a welcoming and organized environment for staff, visitors, and service providers. The successful candidate will be comfortable working independently, handling multiple administrative priorities, and providing dependable support for team activities and events. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a welcoming and organized onsite experience. • Coordinate calendars, arrange appointments, and support meeting logistics for team members and internal activities. • Communicate with vendors and external service providers to confirm requests, track updates, and help resolve outstanding matters. • Liaise with building operations when onsite concerns arise to ensure issues are addressed promptly and appropriately. • Oversee incoming and outgoing shipments, including receiving deliveries and preparing items for dispatch. • Provide administrative support to the broader team through document preparation, email follow-up, and general office coordination. • Assist with event planning and onsite event execution, including scheduling, room setup, and attendee support. • Maintain accurate records through data entry and organized tracking of office-related information and requests.
2026-05-09T00:00:00Z

Legal Assistant

Kitchener, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Are you the kind of Legal Assistant who thrives in high-pressure environments, anticipates what’s next before anyone asks, and takes pride in running a tight, organized file from start to finish?We’re partnering with a well-respected, fast-paced law firm seeking a sharp, detail-driven Legal Assistant who can keep pace with a busy practice and deliver consistently high standards of support. This is a role for someone who is proactive, highly organized, and confident managing competing priorities. What you’ll be responsible for<ul><li>Full file management from initial client intake through to closing</li><li>Coordinating and scheduling all appointments, meetings, discoveries, and court dates</li><li>Managing calendars and diarizing critical deadlines to keep lawyers on track</li><li>Preparing legal documents including memoranda, correspondence etc </li><li>Liaising with clients, lawyers, and court staff to ensure a seamless experience</li><li>Filing E-documents</li></ul>
2026-05-06T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Contract / Temporary
22 - 24 CAD / Hourly
Office Experience Assistant – 1-Year Contract Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an Office Experience Assistant to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality. Key Responsibilities:<ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
2026-04-27T00:00:00Z

Sr. Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Sr. Executive Assistant to join their team in Calgary, Alberta. This role supports senior leadership by managing executive priorities, coordinating board and governance activities, and ensuring the smooth delivery of administrative operations in a fast-paced environment. The ideal candidate for this role is a highly organized and detail-oriented professional with strong discretion, excellent communication skills, and the ability to manage competing priorities while supporting executive and board-level functions.Responsibilities:<ul><li>Liaise with executive leadership and the Board of Directors.</li><li>Prepare and distribute board and committee materials.</li><li>Coordinate meetings, events, and logistics.</li><li>Manage executive calendars and scheduling.</li><li>Assist with corporate reports and disclosures.</li><li>Support governance activities and maintain records.</li><li>Collaborate with external stakeholders.</li><li>Arrange travel and process expenses.</li><li>Provide general administrative and office support.</li></ul>
2026-05-06T00:00:00Z

Executive Assistant to CEO

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is partnering with a client to identify an experienced Executive Assistant who will provide high-level administrative and strategic support to the Chief Executive Officer. This position requires a polished professional who can operate with discretion, manage competing priorities, and serve as a trusted partner to executive leadership. The ideal candidate brings a proven track record of supporting C-suite executives in fast-paced environments Key Responsibilities <ul><li>Provide comprehensive executive support to the CEO, including calendar management, travel coordination, meeting preparation, and expense reporting</li><li>Manage sensitive communications and handle confidential information with the highest level of professionalism</li><li>Coordinate board meetings from planning through execution, including scheduling, agenda preparation, board materials, logistics, and follow-up</li><li>Support meetings by organizing agendas, preparing presentations and materials, documenting action items, and tracking follow-through</li><li>Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication</li><li>Prepare reports, correspondence, presentations, and other executive-level documents</li><li>Prioritize incoming requests and help manage shifting business needs with strong judgment and attention to detail</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-04-30T00:00:00Z