13 Results for Legal Secretary Jobs

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Legal Assistant

Vancouver, BC
remote
Permanent
40000.00 - 50000.00 CAD / Yearly
Legal Intake Assistant - Law Firm in Vancouver About The Firm:Our client is a mid-size law firm with practice areas in business law, real estate law, and wills & estates law.They are seeking a full-time Legal Administrative Assistant to join the growing team. This role offers an excellent opportunity for individuals interested in kickstarting their legal career, even with little to no prior experience. In addition to handling prospective client inquiries, this position will teach you the inner workings of a law firm while encouraging you to build your knowledge and experience in the legal field. About The Role:<ul><li>Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.</li><li>Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.</li><li>Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.</li><li>Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.</li><li>Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.</li><li>Software Proficiency: Learning and utilizing general (e.g. Microsoft Office, Google Suite) and industry-specific software (e.g. Soluno).</li></ul>
2026-11-07T00:00:00Z

Legal Counsel, Legal Services

Ottawa, ON
remote
Permanent
130000.00 - 150000.00 CAD / Yearly
We are looking for an experienced In House Counsel to provide practical legal guidance that supports business decisions and protects organizational interests within the mining sector. Based in Ottawa, Ontario, this role works closely with internal teams to deliver clear advice on commercial matters, contracts, compliance, and risk. The successful candidate will combine strong legal judgment with a collaborative approach to help the organization meet its operational and strategic objectives. Responsibilities:� Offer day-to-day legal counsel on commercial transactions, procurement activity, workplace matters, intellectual property, privacy, regulatory obligations, and broader corporate issues.� Prepare, assess, and negotiate a wide range of legal documents, including service agreements, procurement terms, internal policies, and other binding instruments.� Evaluate legal exposure across business activities and develop practical recommendations to reduce risk while supporting operational needs.� Partner with internal clients to provide responsive, business-focused guidance and manage legal files efficiently from intake to resolution.� Track changes in legislation, regulations, and industry requirements, and help revise templates, policies, and legal practices accordingly.� Work closely with business units and external legal advisors to advance organizational priorities while maintaining appropriate legal safeguards.� Contribute to legal research, briefing materials, and formal opinions to support informed decision-making across the organization.� Support a hybrid work model by attending the Ottawa, Ontario office three to five days per week based on meetings and business requirements.
2026-11-07T00:00:00Z

Corporate Paralegal

Vancouver, BC
remote
Permanent
90000.00 - 110000.00 CAD / Yearly
In-House Corporate Commercial Paralegal - Private Mining Company (Vancouver). About The Firm:We are supporting a mining company in their search for a Corporate/Commercial Paralegal to join their team in Vancouver. About The Role:My client is searching for a talented Paralegal to join their in-house legal team. The successful candidate will work directly with the CEO and outside counsel, draft commercial agreements, maintain investor relations and provide executive support. A background in commercial contracts, managing redlines with multiple parties and experience in the mining industry is preferred. This is an excellent opportunity for a paralegal looking to work directly with C-Suite, have more autonomy and ownership over their work and enjoy a better work life balance. Core Responsibilities:<ul><li>Prepare and draft commercial agreements including mineral property option and earn-in agreements, joint venture and shareholder agreements, royalties, purchase & sale agreements and NDAs.</li><li>Run the redline process: consolidate comments from the CEO, internal and external counsel.</li><li>You will act as the day-to-day point of contact for the organization's external legal team: tracking deliverables and deadlines, relaying instructions.</li><li>You will own the contracts register: option payments, work and expenditure commitments, expiry dates and counterparty obligations.</li><li>Assist with corporate recordkeeping matters including board and committee meetings.</li><li>Proofread agreements, news releases, board materials and presentations.</li><li>Update materials for investor meetings and roadshows, maintain investor and analyst contact database and distribution lists.</li></ul>
2026-11-07T00:00:00Z

Litigation Associate

Concord, ON
remote
Permanent
100000.00 - 120000.00 CAD / Yearly
We are looking for a Litigation Associate to join a busy legal practice in Concord, Ontario. This opportunity is well suited to a lawyer with solid commercial litigation experience who is ready to take ownership of files and build trusted client relationships. The successful candidate will handle a varied dispute portfolio, contribute practical legal insight, and work closely with colleagues in a collaborative and focused environment. Responsibilities:� Take carriage of litigation matters from initial assessment through to settlement, hearing, or trial, ensuring each file progresses efficiently.� Prepare a wide range of legal documents, including pleadings, motion records, affidavits, applications, settlement materials, and client correspondence.� Represent clients at examinations, mediations, pre-trial conferences, and court attendances with confidence and professionalism.� Develop thoughtful litigation approaches for disputes involving commercial matters, construction issues, employment concerns, and contractual claims.� Advise clients on legal risk, procedural options, and practical next steps tailored to the circumstances of each matter.� Work closely with lawyers, clerks, and administrative team members to coordinate file activity and support effective case management.� Maintain regular communication with clients, opposing counsel, and external experts to move matters forward and resolve issues promptly.� Monitor limitation periods, court schedules, and procedural obligations to ensure all deadlines and filing requirements are met.
2026-11-07T00:00:00Z

Office Assistant

Toronto, ON
remote
Temporary
19.00 - 21.00 CAD / Hourly
We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities. Responsibilities: • Manage incoming and outgoing fax communications and maintain accurate document organization for office records. • Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner. • Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures. • Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly. • Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled. • Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed. • Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
2026-11-07T00:00:00Z

Executive Assistant

Markham, ON
remote
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-07T00:00:00Z

Executive Assistant

Ottawa, ON
remote
Permanent
71000.00 - 87000.00 CAD / Yearly
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role. Advantages:-Competitive salary (71-87K)-Full benefits + pension-4 weeks vacation + sick, personal and appointment days-Closed between Christmas - NYE-Hybrid (2 days on site/weekly) + flex hours-Excellent culture Responsibilities:<ul><li>Provides senior-level administrative and operational support to an Executive and their Division, helping manage daily operations, priorities, and workflow.</li><li>Oversees the Division�s administrative functions, maintains consistent office procedures, and manages filing, inventory, mailing, database, and correspondence tracking systems.</li><li>Reviews incoming and outgoing correspondence, reroutes and tracks items as needed, develops templates and tools, gathers research and statistical information, and ensures timely follow-up on assignments, reports, and projects.</li><li>Handles highly confidential corporate, financial, and human resources information with discretion, professionalism, tact, and diplomacy.</li><li>Acts as coordinator and secretary for committees and working groups by arranging logistics, preparing agendas, recording and distributing minutes, and ensuring decisions and action items are followed up on promptly.</li><li>Supports recurring meetings, calendars, workplans, hospitality, events, and reception of guests, and may assist with local, national, and international event participation.</li><li>Drafts, reviews, edits, and coordinates documents for the Executive, including correspondence, reports, service contracts, speeches, briefing materials, forms, and minutes.</li><li>Checks documents for completeness, grammar, style, formatting, and accuracy; coordinates translation and proofreading; prepares bilingual materials in English and/or French as required; and may translate short documents.</li><li>Liaises on behalf of the Executive with senior internal contacts, member institutions, government representatives, outside organizations, and other stakeholders to obtain information, support decisions, and advance divisional objectives.</li><li>Screens requests and invitations, gathers background information for meetings and events, and ensures stakeholders receive the information needed to support strategic and operational goals.</li><li>Manages the Executive�s schedule by coordinating meetings, conference calls, and appointments, adjusting priorities as needed, and monitoring divisional deadlines and deliverables.</li><li>Advises employees on travel policies, arranges travel, prepares travel advances, reviews and processes travel claims, and submits expenditures to Finance.</li><li>Monitors budgets, prepares financial and activity reports, reviews expenses and invoices, assists with monthly financial statement corrections, and helps apply financial policies and guidelines within the Division.</li><li>Supports human resources and labour relations processes by coordinating with HR on job descriptions, staffing, classification, pay, benefits, disciplinary matters, salary actions, and performance appraisals, ensuring approvals and follow-up are completed.</li></ul>
2026-11-07T00:00:00Z

Executive Assistant

Guelph, ON
remote
Permanent
80000.00 - 95000.00 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you�ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-11-07T00:00:00Z

Executive Assistant

Bolton, ON
remote
Permanent
75000.00 - 80000.00 CAD / Yearly
Key Responsibilities Executive & Administrative Support � Provide direct administrative support to the President. � Manage calendars, meetings, appointments, and daily scheduling. � Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. � Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. � Screen and prioritize calls, emails, and requests. � Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. � Maintain confidential company and executive information with professionalism and discretion. � Assist with travel arrangements, reservations, event planning, and other executive needs. � Organize and maintain digital and physical files. Business & Office Coordination � Support the President with daily business operations and administrative priorities. � Track outstanding items, deadlines, approvals, and follow-ups. � Assist with coordinating documents for projects, vendors, clients, and internal departments. � Communicate with staff, management, and external contacts in a professional manner. � Help prepare information for meetings, proposals, company updates, and presentations. � Support general office administration as needed. Social Media & Marketing Support � Assist with creating and posting basic social media content for platforms such as LinkedIn. � Help collect project photos, company updates, employee highlights, and event content. � Work with internal teams to gather information for posts and marketing materials. � Draft captions and simple company announcements. � Help maintain a professional and consistent company brand online. � Support website or marketing updates when required. � Coordinate with external marketing vendors, photographers, or designers when needed.
2026-11-07T00:00:00Z

Executive Assistant

London, ON
remote
Permanent
55000.00 - 64000.00 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-11-07T00:00:00Z

Executive Assistant

North York, ON
remote
Temporary
36.10 - 41.80 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-11-07T00:00:00Z

Executive Assistant

Vancouver, BC
remote
Temporary
33.25 - 40.00 CAD / Hourly
We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team. Responsibilities: • Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities. • Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders. • Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality. • Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making. • Complete expense submissions and maintain accurate administrative records in a timely manner. • Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication. • Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
2026-11-07T00:00:00Z

Executive Assistant

Kitchener, ON
remote
Permanent
80000.00 - 90000.00 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-11-07T00:00:00Z

13 results for Legal Secretary jobs