20 results for Legal Secretary jobs

Legal Assistant

Vancouver, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
Litigation Legal Assistant - Mid Size Law Firm - Downtown Vancouver About The Firm We are supporting a mid-sized, national law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. They are a national leader in Aboriginal law with offices in Victoria, Vancouver, Toronto, & Kahnawake, and opening soon in Montreal and Calgary. They foster an environment of excellence in serving our clients, continuous learning, cultural competency, and mutual respect. About The Role We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the firm. Core Responsibilities • Manage calendars and schedule appointments using Outlook and various planning tools.• Oversee and update both electronic and physical “Bring Forward” systems for task and document management.• Complete monthly reconciliations of expenses for assigned lawyers.• Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.• Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.• Arrange meetings, including preparation of documents, catering, and logistical support.• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.• Support with reviewing, assembling, and organizing documentary evidence for complex cases.• Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.• Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).• File and coordinate the service of court documents.• Handle scanning and photocopying of necessary documents.• Schedule and coordinate frequent travel arrangements.• Perform additional administrative tasks as needed to support the team.
2026-07-23T00:00:00Z

Legal Assistant

Calgary, AB
onsite
Permanent
55000 - 65000 CAD / Yearly
We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism. They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered. About the Position:We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment. As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail. Key Responsibilities:<ul><li>Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.</li><li>Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.</li><li>Preparing closing books and assisting with organizing and updating corporate records.</li><li>Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.</li><li>Conducting searches for due diligence and other purposes.</li><li>Submitting documents for registration at Land Titles, Personal Property Registry and other registries.</li><li>Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.</li><li>Administration of time entry and billing of client files.</li><li>Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.</li><li>Performing other legal and administrative tasks assigned from time to time.</li></ul>
2026-07-29T00:00:00Z

Law Clerk

Toronto, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
Robert Half Canada is seeking an experienced Law Clerk for a busy corporate legal practice in Richmond Hill. This opportunity is well suited to a legal professional who is comfortable working in a fast-paced environment and managing a broad range of corporate files with accuracy, sound judgment, and attention to detail. The successful candidate will support transactions, maintain corporate records, and assist with ongoing regulatory compliance. Responsibilities<ul><li>Coordinate and complete a range of corporate matters, including incorporations, organizational changes, continuances, dissolutions, and annual renewals.</li><li>Prepare, submit, and monitor corporate and regulatory filings across provincial and federal jurisdictions, including registrations and securities-related filings.</li><li>Conduct due diligence, corporate profile, and regulatory searches to support transactions, compliance reviews, and reporting requirements.</li><li>Review corporate records and minute books, identify incomplete or missing documentation, and update records as needed.</li><li>Manage recurring corporate maintenance activities to support compliance with statutory and governance requirements.</li><li>Use electronic filing systems and legal technology tools to process filings, conduct searches, and maintain accurate records.</li><li>Assist with private financing matters by preparing supporting documentation and completing required securities filings.</li><li>Support share and asset transactions by preparing closing documents, coordinating process steps, and completing post-closing follow-up.</li><li>Collaborate with lawyers and external advisors on reorganizations and other corporate matters involving legal and tax considerations.</li><li>Maintain accurate data in corporate databases and practice management systems, including minute book and file management tools.</li></ul>
2026-07-30T00:00:00Z

Law Clerk

North York, ON
onsite
Temporary
27.55 - 31.9 CAD / Hourly
We are looking for a detail-oriented Law Clerk to support legal operations for a real estate-focused organization in North York, Ontario. This Long-term Contract opportunity is well suited to someone who thrives in a civil litigation environment and can manage documentation, deadlines, and communication with a high degree of accuracy. The successful candidate will work closely with legal counsel to coordinate files, prepare legal materials, and help keep matters progressing efficiently. This role requires strong organizational skills, sound judgment, and the ability to handle confidential information with professionalism. Responsibilities: • Coordinate administrative and clerical support for lawyers by organizing files, monitoring key dates, arranging schedules, and assisting with file intake and closure activities. • Draft, edit, and format a range of legal materials, including correspondence, pleadings, affidavits, motion records, briefs, tribunal submissions, and arbitration-related documents under counsel direction. • Assemble and prepare documentation for court proceedings, Licence Appeal Tribunal matters, and Builder Arbitration Forum files, ensuring materials are complete and properly organized. • Track file progress and maintain accurate status updates so that deadlines, deliverables, and follow-up actions are handled in a timely manner. • Maintain legal records, reporting data, and departmental databases to support performance monitoring and internal documentation requirements. • Review reserve allocations and claim disbursements to confirm compliance with established procurement practices and reserve guidelines. • Communicate with internal business units, external legal representatives, courts, tribunals, and arbitrators to support the smooth movement of legal matters. • Perform document handling tasks such as scanning, copying, and organizing records within case management systems to preserve accurate and accessible file documentation.
2026-08-04T00:00:00Z

Law Clerk - Litigation

Toronto, ON
onsite
Permanent
90000 - 130000 CAD / Yearly
A prominent Toronto-based law firm is seeking a highly organized and detail-oriented Law Clerk to join its Litigation practice group. This role presents an outstanding opportunity for a proactive legal professional to support complex and high-profile litigation files in a collaborative, fast-paced, and client-focused environment. Key Responsibilities:<ul><li>Assist with all aspects of litigation, including case management, document review and organization, drafting and filing court documents, and preparing affidavits of documents and briefs.</li><li>Manage the litigation calendar, monitor deadlines, and coordinate with counsel, clients, court staff, and opposing parties.</li><li>Conduct legal research and assist with the preparation of court submissions, hearing materials, and trial binders.</li><li>Communicate effectively with clients to request information, provide updates, and ensure timely follow-up on action items.</li><li>Organize and review discovery and production materials for relevance, privilege, and completeness.</li><li>Maintain accurate and up-to-date records within file management systems and in accordance with firm policies.</li><li>Support lawyers with tasks as needed throughout the litigation lifecycle, from initial pleadings through to trial and enforcement.</li></ul>
2026-07-21T00:00:00Z

Legal Assistant – Construction Litigation

Toronto, ON
onsite
Permanent
58000 - 65000 CAD / Yearly
A leading Toronto-based law firm is seeking a skilled and highly organized Legal Assistant to join its Construction Litigation team. This is an excellent opportunity for a proactive legal professional to support complex construction litigation matters in a collaborative and fast-paced environment. Key Responsibilities:<ul><li>Provide administrative and legal support to lawyers in the Construction Litigation group, including drafting, formatting, and proofreading correspondence, pleadings, and court documents.</li><li>Coordinate the preparation and filing of legal documents with courts and tribunals within prescribed deadlines.</li><li>Maintain and organize client files, both electronic and hard copy, ensuring confidentiality and adherence to firm protocols.</li><li>Manage multiple calendars, schedule meetings, coordinate travel arrangements, and handle incoming/outgoing communications.</li><li>Track critical deadlines, limitation periods, and manage timelines for construction matters.</li><li>Conduct basic legal research and assist with document production, disclosure, and trial preparation.</li><li>Liaise professionally with clients, experts, court staff, and third parties as required.</li><li>Process time entries, expenses, and support billing activities as necessary.</li></ul>
2026-07-21T00:00:00Z

Corporate Paralegal

Vancouver, BC
onsite
Permanent
80000 - 110000 CAD / Yearly
In-House Corporate Securities Paralegal - Publicly Listed Mining Company (Vancouver). We are seeking an experienced and detail-oriented Paralegal to join our legal and regulatory team. In this role, you will be responsible for supporting the Legal Department in all facets of corporate and securities law, regulatory filings, compliance, and contract management in a dynamic, publicly traded environment. A strong background in securities compliance, corporate governance, and commercial contract support is preferred. This is a unique opportunity to contribute to a mission-driven organization committed to innovation, sustainability, and leadership in the clean energy sector. Key Responsibilities:<ul><li>Assist with corporate recordkeeping matters, including board and committee meetings, resolutions, minutes, and maintaining corporate minute books.</li><li>Maintain entity management and good standing status for U.S. and international subsidiaries.</li><li>Support commercial contract review processes, including NDAs, supply agreements, licensing agreements, and service contracts.</li><li>Conduct legal and regulatory research related to corporate and securities law (SEC) reporting.</li><li>Coordinate with outside counsel, regulatory bodies, and internal business units.</li><li>Monitor changes in relevant laws and regulations, including those affecting the chemical manufacturing and extraction industry.</li><li>Assist with compliance programs including insider trading, ethics, and whistleblower policies and procedures.</li><li>Support M&A and other corporate transactions, including due diligence and document management.</li><li>Support corporate land-management priorities relating to leases, mineral claims and private property.</li><li>Assist in the engagement and invoicing of consultants and advisors, including related budgeting matters.</li><li>Builds and maintains trusted relationships across all teams while championing a culture that reflects and supports our Purp</li></ul>
2026-07-23T00:00:00Z

Civil Litigation Associate

Toronto, ON
onsite
Permanent
170000 - 190000 CAD / Yearly
We are looking for a dedicated Civil Litigation Associate to join a leading litigation boutique in Toronto, Ontario. This role is ideal for a detail-oriented individual passionate about civil litigation, with a proven ability to deliver outstanding results in complex legal matters. As part of a dynamic team, you will contribute to high-profile cases and help uphold the firm’s reputation for excellence. Responsibilities:• Represent clients in civil litigation cases, ensuring thorough preparation and effective courtroom advocacy.• Conduct detailed legal research and draft high-quality pleadings, motions, and other legal documents.• Collaborate with colleagues to develop comprehensive case strategies and identify potential legal risks.• Manage case files and ensure compliance with procedural requirements and deadlines.• Provide expert advice and counsel to clients, addressing their legal concerns and objectives.• Analyze complex legal issues and present findings to support case arguments.• Attend hearings, mediations, and trials to advocate on behalf of clients.• Maintain up-to-date knowledge of relevant laws and regulations, ensuring adherence to legal standards.• Build and maintain strong client relationships to foster trust and confidence.• Work on commercial litigation matters and contribute to the firm’s success in criminal law cases when required.
2026-08-05T00:00:00Z

Litigation Associate

Toronto, ON
onsite
Permanent
180000 - 220000 CAD / Yearly
We are looking for an experienced Litigation Associate to join our clients dynamic team in Toronto, Ontario. In this role, you will work on high-profile cases, collaborating with skilled team members to address complex corporate and commercial disputes. This position offers the opportunity to refine your advocacy skills while contributing to a global legal practice renowned for its expertise and client-focused solutions. Responsibilities:• Manage and oversee all aspects of corporate and commercial litigation cases, ensuring thorough preparation and strategic execution.• Collaborate with a team of experienced lawyers to develop innovative legal strategies for arbitration and dispute resolution.• Conduct comprehensive legal research and analysis to support case strategies and arguments.• Represent clients in court hearings, mediations, and arbitrations, delivering persuasive advocacy.• Draft and review complex legal documents, including pleadings, contracts, and settlement agreements.• Engage with clients to understand their needs and provide tailored legal advice for resolving disputes.• Coordinate with internal and external stakeholders to ensure seamless case management.• Stay updated on evolving laws and regulations relevant to corporate and commercial litigation.• Participate in development opportunities to enhance skills and knowledge.• Contribute to the firm’s reputation by maintaining high ethical standards and delivering exceptional legal services.
2026-07-21T00:00:00Z

Senior Litigation Associate

Toronto, ON
onsite
Permanent
160000 - 195000 CAD / Yearly
We are looking for a skilled and driven Senior Litigation Associate to join our dynamic team in Toronto, Ontario. In this role, you will manage complex civil litigation cases while contributing to the growth and development of less experienced team members. This position offers an excellent opportunity to showcase your legal expertise and develop your career in a supportive and fast-paced environment. Responsibilities:• Manage all stages of litigated matters, including examinations for discovery, mediations, and motions.• Collaborate with senior counsel on intricate and high-profile cases, ensuring thorough preparation and execution.• Engage in business development initiatives to expand the firm's client base and elevate your detail oriented reputation.• Mentor and provide guidance to less experienced team members, fostering a collaborative and growth-oriented environment.• Achieve both billable and non-billable targets while maintaining a high level of service.• Utilize legal software and tools such as case management platforms and document management systems to streamline workflows.• Communicate effectively with clients, colleagues, and external parties to ensure clarity and a focus on detail.• Handle complaint administration and insurance defense matters with precision and attention to detail.• Coordinate with legal assistants and paralegals to balance a demanding workload efficiently.
2026-07-21T00:00:00Z

Family Law Associate

Toronto, ON
onsite
Permanent
115000 - 145000 CAD / Yearly
We are looking for a dedicated Family Law Associate to join our dynamic team in Toronto, Ontario. This role offers an exciting opportunity to work on a variety of family law cases while contributing to the growth of a thriving legal practice. The ideal candidate will bring expertise, professionalism, and a commitment to delivering exceptional client service. Responsibilities:• Represent clients in family law matters, including divorce, child custody, spousal support, and property division.• Draft and review legal documents such as separation agreements, parenting plans, and court pleadings.• Provide legal advice and guidance to clients, ensuring their rights and interests are protected.• Conduct thorough legal research to support case strategies and decision-making.• Negotiate settlements and collaborate with opposing counsel to resolve disputes efficiently.• Prepare for and participate in court hearings, mediations, and arbitration proceedings.• Maintain accurate case files and ensure compliance with legal standards and deadlines.• Foster strong client relationships through clear communication and empathy.• Stay current with developments in family law legislation and jurisprudence.• Contribute to the firm's overall success by supporting team initiatives and sharing best practices.
2026-07-21T00:00:00Z

Executive Assistant

Mississauga, ON
onsite
Permanent
75000 - 78000 CAD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership while helping drive human resources and administrative operations in Ontario. This position blends executive coordination with hands-on HR administration, requiring strong judgement, organization, and the ability to manage sensitive information with discretion. The successful candidate will contribute to employee programs, leadership support, and governance activities in a fast-paced, detail-focused environment. Responsibilities: • Coordinate executive schedules, organize meetings, assemble briefing materials, and support daily priorities for senior leadership. • Contribute to human resources planning by maintaining policies, tracking staffing needs, and supporting recruitment activities from posting through interviews and onboarding. • Partner with internal leaders on employee relations matters, including workplace concerns, accommodations, investigations, and progressive discipline processes. • Support compensation and benefits administration in collaboration with finance, while maintaining accurate employee files, training records, and related documentation. • Monitor vacation scheduling and mandatory training completion to help ensure operational coverage and compliance requirements are met. • Prepare internal and external communications such as reports, presentations, announcements, newsletters, and meeting summaries. • Act as a liaison for board and governance activities by organizing meetings, compiling agendas and packages, and safeguarding confidential materials. • Respond to inquiries from internal stakeholders and external partners, resolving escalated administrative issues in a thorough and timely manner. • Assist with workplace administration tasks such as access credentials, parking coordination, leadership events, and support for volunteers assigned to the portfolio.
2026-08-10T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
70000 - 90000 CAD / Yearly
Robert Half Canada is recruiting on behalf of a private family office seeking a highly organized, adaptable, and discreet Executive Assistant to support senior leadership. This opportunity is well suited to someone who brings strong administrative experience, sound judgment, and a collaborative approach to managing priorities in a professional office environment. Key Responsibilities<ul><li>Provide senior-level administrative support, including complex calendar management, meeting scheduling, and coordination of business and personal appointments.</li><li>Prepare, format, and review correspondence, presentations, reports, and other documents.</li><li>Coordinate meetings, agendas, materials, and follow-up action items.</li><li>Manage travel arrangements and itineraries, including changes and logistics as needed.</li><li>Support expense reporting, invoice processing, and record keeping.</li><li>Serve as a point of contact for internal and external stakeholders, responding with professionalism and discretion.</li><li>Maintain confidential files and sensitive information with a high degree of care.</li><li>Track deadlines, priorities, and ongoing projects to support efficient operations.</li><li>Assist with event coordination and other special projects as required.</li><li>Contribute to process improvements and administrative efficiencies.</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client is seeking a highly organized and proactive Executive Assistant to provide confidential administrative and operational support to senior leadership. This role is ideal for someone who brings strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, presentations, reports, and other business documents</li><li>Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion</li><li>Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items</li><li>Support expense processing, invoice approvals, and other administrative workflows</li><li>Organize and maintain digital and physical records in an accurate and timely manner</li><li>Assist with event planning, special projects, and cross-functional coordination as needed</li><li>Anticipate administrative needs and help improve processes to support team efficiency</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is partnering with a client to hire an experienced Executive Assistant who will provide high-level support to senior leadership and help drive the smooth coordination of daily business operations. This opportunity is ideal for someone who is organized, adaptable, and confident managing a wide range of administrative responsibilities in a professional environment. About the OpportunityIn this role, you will serve as a trusted administrative partner to senior leaders, helping manage priorities, coordinate communications, and support key business activities. The successful candidate will bring strong attention to detail, sound judgment, and the ability to build effective working relationships with colleagues and external contacts. Key Responsibilities<ul><li>Provide proactive administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business materials</li><li>Coordinate meetings and events, including agendas, meeting materials, notes, and follow-up on action items</li><li>Manage incoming communications and respond or redirect matters as appropriate</li><li>Handle expense submissions, invoice processing, and related administrative documentation</li><li>Maintain organized records, files, and documentation systems</li><li>Support internal coordination across teams and assist with special projects</li><li>Anticipate needs, identify efficiencies, and help improve administrative processes</li><li>Exercise a high level of discretion when handling confidential information</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Mississauga, ON
onsite
Temporary
36 - 38 CAD / Hourly
We are looking for an organized and resourceful Executive Assistant to join our team on a Contract basis in Mississauga, Ontario. This position supports senior leadership while also overseeing key human resources and governance activities, making it well suited to someone who can balance confidential administrative work with people-focused coordination. The successful candidate will bring strong judgement, clear communication, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Lead day-to-day human resources administration, including maintaining policies, procedures, employee records, and compliance-related documentation. • Coordinate recruitment activities by identifying hiring needs, posting opportunities, supporting interview planning, and assisting leaders through the selection process. • Oversee onboarding and employee support activities, including orientation, required training, vacation tracking, accommodation matters, and workplace concerns. • Administer employee-related programs such as total rewards, contract documentation, staff access credentials, and parking arrangements in collaboration with internal partners. • Support senior management with calendar oversight, meeting coordination, agenda preparation, correspondence, presentations, and follow-up on key actions. • Attend meetings as needed to document discussions, prepare minutes, and help ensure items are communicated and completed effectively. • Organize leadership sessions and internal events, including retreats, training initiatives, and orientation activities. • Act as a liaison for board administration by coordinating meetings, preparing governance packages, maintaining current governance records, and handling sensitive information with discretion. • Respond to inquiries from internal and external stakeholders and address escalated administrative or employee-related matters in a careful and effective manner.
2026-08-06T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment. Key Responsibilities<ul><li>Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, agendas, and meeting materials.</li><li>Support internal and external communications with professionalism, tact, and discretion.</li><li>Coordinate meetings, take minutes, and track follow-up actions.</li><li>Manage expense reporting, invoice processing, and other administrative documentation.</li><li>Maintain organized electronic and physical filing systems.</li><li>Liaise with internal teams, external partners, and community stakeholders.</li><li>Help prioritize inquiries and requests, responding independently where appropriate.</li><li>Support special projects and contribute to process improvements.</li><li>Perform other related administrative duties as assigned.</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Concord, ON
onsite
Temporary
25 - 35 CAD / Hourly
We are looking for an accomplished Executive Assistant to support senior leadership in Vaughan, Ontario within the waste and environmental services sector. This Long-term Contract opportunity is suited to someone who thrives in a dynamic setting, can manage multiple executive priorities with confidence, and consistently handles sensitive matters with professionalism. The successful candidate will provide dependable administrative coordination for several executives, helping keep schedules, meetings, travel, and documentation organized and running smoothly. Responsibilities: • Deliver day-to-day executive support for multiple senior leaders, ensuring administrative needs are handled accurately and efficiently. • Oversee complex calendars, arrange appointments, and align meeting schedules across internal teams and external contacts. • Organize domestic and international travel, including bookings, itineraries, updates, and last-minute adjustments when needed. • Prepare, submit, and monitor expense claims using corporate expense platforms while maintaining complete and accurate records. • Coordinate meeting logistics, distribute required materials, and help ensure discussions and follow-up actions stay on track. • Create and format presentations, spreadsheets, reports, and other business documents to support executive priorities. • Monitor outstanding tasks, provide timely reminders, and help leadership meet commitments and deadlines. • Manage confidential information with sound judgement and a high level of discretion in all communications and documentation. • Provide additional administrative assistance to the broader leadership team as business needs evolve.
2026-08-11T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities: • Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently. • Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention. • Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making. • Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed. • Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details. • Respond to confidential inquiries and communications with discretion and sound judgement. • Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes. • Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements. • Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-07-15T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Robert Half Canada is recruiting on behalf of a client for an Executive Assistant. This opportunity is suited to an organized, adaptable, and professional individual who can provide high-level administrative support to senior leadership while helping maintain efficient day-to-day operations. Key Responsibilities<ul><li>Provide administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Coordinate internal and external meetings, including agendas, materials, meeting notes, and follow-up on action items</li><li>Manage communications on behalf of executives with professionalism, discretion, and sound judgment</li><li>Process expenses, invoices, and other administrative documentation accurately and in a timely manner</li><li>Maintain organized digital and physical filing systems and records</li><li>Support office coordination, event planning, and special projects as needed</li><li>Build effective working relationships with internal teams and external stakeholders</li><li>Anticipate administrative needs and identify opportunities to improve workflows and processes</li></ul>
2026-07-16T00:00:00Z