24 results for Human Resources Hr Assistant jobs

Human Resources (HR) Manager

North York, ON
onsite
Permanent
100000 - 130000 CAD / Yearly
We are looking for an experienced Human Resources Manager to lead the full employee lifecycle for a growing organization in Vaughan, Ontario. This position offers the chance to strengthen people practices, support operational leaders, and shape a workplace culture grounded in accountability, engagement, and compliance. The successful candidate will bring a practical leadership style and the ability to balance strategic planning with day-to-day HR execution. Responsibilities:• Oversee the full scope of human resources activities across multiple business units, including talent acquisition, employee support, performance programs, policy administration, and workplace culture initiatives.• Act as the primary resource for labour relations matters by managing grievances, advising leaders, and supporting collective agreement discussions.• Work closely with finance and operations leadership to align people strategies with staffing needs, business priorities, and organizational goals.• Create, update, and implement HR policies, procedures, and documentation to meet legislative requirements and support operational consistency.• Lead workplace investigations, conflict resolution efforts, and employee coaching conversations with fairness and professionalism.• Improve HR systems, records, and reporting processes, including initiatives that move the function toward more efficient and paperless practices.• Build stronger HR infrastructure by enhancing workflows, documentation standards, and employee-related processes across the organization.• Encourage a high-performance environment through clear communication, leadership support, and initiatives that strengthen employee engagement.• Monitor compliance with Ontario employment legislation, labour standards, and health and safety obligations.
2026-06-12T00:00:00Z

Human Resources (HR) Manager

Mississauga, ON
onsite
Permanent
100000 - 130000 CAD / Yearly
We are seeking an experienced HR Manager to lead the human resources function for a growing, multi-site manufacturing organization within the food and beverage industry. This role is ideal for a hands-on HR professional who thrives in operational environments and brings strong experience supporting unionized workforces.The HR Manager will play a key role in supporting leadership, enhancing HR processes, ensuring legislative compliance, and helping scale the organization during a period of continued growth.Key Responsibilities<ul><li>Lead the HR function across employee relations, recruitment, onboarding, performance management, and policy administration</li><li>Support a multi-site workforce, including union and non-union populations</li><li>Ensure compliance with Ontario employment legislation, labour laws, and workplace safety requirements</li><li>Partner with operations leadership to drive employee engagement, conflict resolution, and performance management</li><li>Support workforce planning and hiring aligned with business growth and expansion</li><li>Manage employee relations matters including investigations, discipline, and workplace accommodations</li><li>Develop and maintain HR policies, procedures, and compliance documentation</li><li>Contribute to organizational planning, succession planning, and workforce development initiatives</li><li>Support compensation programs, attendance management, and HR process improvements</li><li>Foster a positive, collaborative, and safety-focused workplace culture</li></ul>
2026-06-02T00:00:00Z

Payroll & Human Resources Administrator

Cambridge, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Our client, a well-established and growing organization in the Cambridge area, is seeking a Payroll & Human Resources Administrator to join their team. This role is ideal for a detail-oriented professional who enjoys balancing payroll responsibilities with human resources support in a fast-paced, collaborative environment.Position SummaryThe Payroll & Human Resources Administrator will be responsible for managing full-cycle payroll for approximately 100 employees across Canada and the United States while supporting a variety of HR functions. The successful candidate will bring strong organizational skills, a high level of accuracy, and the ability to build effective working relationships across the organization.Key ResponsibilitiesPayroll Administration<ul><li>Process bi-weekly payroll for approximately 60 Canadian and 40 U.S. employees using ADP Workforce Now (WFN).</li><li>Review, audit, and reconcile employee hours by comparing time entries with GPS tracking records.</li><li>Investigate payroll discrepancies and follow up with employees and managers to ensure payroll accuracy.</li><li>Process employee changes, payroll adjustments, deductions, benefits, and terminations.</li><li>Maintain accurate payroll records and ensure compliance with applicable payroll legislation.</li><li>Prepare payroll reports and assist with year-end payroll activities.</li></ul>Human Resources Support<ul><li>Administer employee benefits programs, including enrollments, changes, and employee inquiries.</li><li>Coordinate recruitment activities, including job postings, resume screening, interview scheduling, and candidate communication.</li><li>Support onboarding and offboarding processes.</li><li>Assist with employee relations matters and escalate concerns as appropriate.</li><li>Respond to employee questions regarding HR policies, procedures, and programs.</li><li>Maintain employee files and ensure HR records remain accurate and up to date.</li><li>Support various HR initiatives and projects as required.</li></ul>Qualifications<ul><li>Minimum 3 years of experience in payroll and/or human resources administration.</li><li>Hands-on experience processing full-cycle payroll using ADP Workforce Now (WFN).</li><li>Experience with both Canadian and U.S. payroll is considered a strong asset.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong communication and follow-up abilities.</li><li>Ability to work independently while managing multiple priorities and deadlines.</li><li>Proficiency with payroll systems, HRIS platforms, and Microsoft Office applications.</li><li>Experience with Jobber or similar workforce management systems is considered an asset.</li></ul>Why Join?<ul><li>Stable and growing organization with a strong reputation in its industry.</li><li>Supportive, team-oriented culture.</li><li>Opportunity to contribute across both Payroll and Human Resources functions.</li><li>Competitive compensation and benefits package.</li></ul>For confidential consideration, please apply directly or contact your Robert Half representative.
2026-06-02T00:00:00Z

HR Recruiter

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is seeking an experienced HR Recruiter to join their team in Edmonton, Alberta. This role supports full-cycle recruitment, talent planning, and end-to-end hiring processes from intake through onboarding, in close partnership with hiring leaders. The ideal candidate is detail-oriented, highly organized, and brings strong judgement in candidate assessment, with the ability to manage multiple searches while delivering a high-quality hiring experience.Responsibilities:<ul><li>Lead full-cycle recruitment from role intake and posting to offers and onboarding.</li><li>Partner with hiring leaders to develop effective hiring strategies aligned with business needs.</li><li>Manage multiple requisitions while ensuring timely communication and process consistency.</li><li>Conduct thorough screening and interviews, including credibility checks where needed.</li><li>Coordinate assessments, assignments, and reference checks to support hiring decisions.</li><li>Prepare offers and support compensation recommendations based on equity and market data.</li><li>Contribute to workforce planning and talent pipeline development.</li><li>Support on-site hiring leaders with interview coordination and recruitment logistics.</li></ul>
2026-06-11T00:00:00Z

Human Resources & People Operations Manager

Toronto, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
HR & People Operations ManagerThe OpportunityA growing organization is seeking an experienced HR & People Operations Manager to support and strengthen its people function. Reporting to senior leadership, this role will oversee the employee lifecycle and contribute to the development of people programs, policies, and systems that support organizational effectiveness and employee experience.This opportunity is well suited for an HR professional who is comfortable working in an evolving environment, enjoys creating structure, and can contribute across a broad range of Human Resources responsibilities.Key ResponsibilitiesHR Operations<ul><li>Manage the full employee lifecycle, including onboarding, offboarding, employment documentation, and employee records.</li><li>Coordinate payroll, compensation administration, and related employee processes.</li><li>Support compliance with applicable employment legislation and HR practices.</li><li>Develop, maintain, and update HR policies, procedures, and internal documentation.</li><li>Serve as a resource for employee and manager HR-related inquiries.</li></ul>Talent Acquisition & Workforce Planning<ul><li>Lead full-cycle recruitment across a range of functions and levels.</li><li>Partner with leaders to identify hiring needs and support workforce planning activities.</li><li>Improve hiring processes, candidate experience, and recruitment practices.</li><li>Build and maintain talent pipelines to support future hiring needs.</li></ul>Performance Management & Employee Development<ul><li>Support performance management programs and assist leaders with goal setting, feedback, coaching, and development planning.</li><li>Identify learning and development opportunities that support employee growth and organizational needs.</li><li>Encourage ongoing feedback and professional development practices.</li></ul>Employee Experience & Culture<ul><li>Support employee engagement initiatives and workplace culture efforts.</li><li>Administer employee feedback programs, surveys, and recognition initiatives.</li><li>Support retention, team effectiveness, and employee engagement strategies.</li><li>Coordinate internal events, team-building activities, and culture-related programs.</li><li>Partner with leadership to support an inclusive, collaborative, and respectful work environment.</li></ul>Strategic HR Partnership<ul><li>Provide guidance to leaders on employee relations, organizational effectiveness, and people-related matters.</li><li>Contribute to organizational planning, change management, workforce planning, and organizational design discussions.</li><li>Align people programs and HR initiatives with business priorities.</li></ul>Projects & Process Improvement<ul><li>Participate in cross-functional projects related to operational improvement and organizational growth.</li><li>Support process improvement initiatives and internal planning activities.</li><li>Collaborate with leaders and stakeholders on strategic projects and evolving priorities.</li></ul>
2026-06-03T00:00:00Z

HR Coordinator

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated HR Coordinator to join their team in Edmonton, Alberta. This role supports day-to-day HR operations across recruitment, employee support, benefits, payroll, and HR administration. The ideal candidate is organized, detail-oriented, and eager to grow their career in human resources while contributing to a fast-paced, team-oriented environment.Responsibilities:<ul><li>Administer employee benefits updates using Workday and external platforms.</li><li>Coordinate recruitment activities, including postings, interviews, candidate communication, and pre-employment steps.</li><li>Support sourcing efforts and maintain candidate pipelines for specialized roles.</li><li>Represent the organization at career fairs and hiring events.</li><li>Process payroll and employee record updates, including banking, personal information, and deductions.</li><li>Provide first-level HR support to employees, candidates, and internal teams.</li><li>Maintain accurate electronic employee files and HR records.</li><li>Conduct audits and prepare reports to support data accuracy and compliance.</li><li>Manage requisitions in Workday and coordinate job postings on external boards.</li><li>Recommend process improvements to enhance HR administrative efficiency.</li></ul>
2026-06-04T00:00:00Z

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28 - 34 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-06-09T00:00:00Z

Sr. Administrative Assistant

Toronto, ON
onsite
Contract / Temporary
39.9 - 46.2 CAD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a consultancy team in Toronto, Ontario on a Long-term Contract basis. This role will provide steady leadership across a sizeable administrative function, ensuring day-to-day operations run smoothly while supporting leave coverage that may extend up to 18 months. The successful candidate will bring strong judgement, organizational strength, and the ability to coordinate priorities across multiple teams and office locations. Responsibilities: • Lead and coordinate an administrative team of up to 19 staff members, setting priorities and promoting consistent service delivery. • Oversee daily administrative operations, ensuring calendars, meetings, documents, and internal requests are handled efficiently. • Provide guidance and support to team members across both the Toronto office and other assigned office locations as required. • Manage complex scheduling needs, including executive calendars, meeting arrangements, and virtual collaboration through tools such as Cisco Webex Meetings. • Administer travel planning, expense submissions, and related reporting using platforms such as Concur and ADP within a financial services environment. • Support document handling activities, including preparing materials, scanning, photocopying, and maintaining organized records. • Deliver responsive internal client service by addressing requests promptly and maintaining strong working relationships with stakeholders. • Assist with administrative coordination tied to cross-office operations and evolving business needs when required.
2026-06-11T00:00:00Z

Payroll & HR Specialist

Sturgeon Falls, ON
remote
Permanent
70000 - 80000 CAD / Yearly
We are looking for an experienced Payroll & HR Specialist to support payroll operations and core human resources administration for a growing organization in Sturgeon Falls, Ontario. This position is suited to someone who combines strong technical payroll knowledge with the ability to manage employee records, benefits support, and payment activities with accuracy and discretion. The successful candidate will play an important role in maintaining compliant payroll practices, supporting HR processes, and improving day-to-day administrative efficiency. Responsibilities: • Administer end-to-end payroll processing, ensuring employee payments are completed accurately and within established deadlines. • Maintain payroll records, employee data, and supporting documentation in payroll and HR systems with a high degree of precision. • Coordinate benefit-related administration, including updates, enrolments, changes, and employee inquiries. • Support HR administration activities such as employee file maintenance, onboarding documentation, and policy-related record keeping. • Reconcile payroll information, investigate discrepancies, and resolve issues related to earnings, deductions, and payment processing. • Work with accounting and payroll software platforms to generate reports, validate information, and support audit readiness. • Monitor time and attendance inputs, including data from systems such as About Time, to ensure payroll calculations reflect approved hours. • Contribute to process improvements and assist with payroll or HR system updates, including work involving platforms such as Bamboo, Ceridian, or Workforce Now where applicable.
2026-06-05T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

North York, ON
remote
Permanent
60000 - 65000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy Real Estate team in Toronto, Ontario. This position is well suited to someone who enjoys coordinating moving parts, communicating with clients and service providers, and keeping projects on track from start to finish. The successful candidate will help deliver an excellent client experience while handling scheduling, documentation, and day-to-day administrative operations in a fast-paced environment. Responsibilities:• Coordinate the services needed to prepare properties for market, including booking photographers, staging specialists, cleaners, inspectors, movers, and other external partners.• Maintain consistent and clear communication with clients, respond to questions promptly, and ensure appointments and follow-ups are handled efficiently.• Provide administrative support to the team by managing calendars, assisting with transaction-related activities, and keeping schedules organized.• Track project milestones and timelines so listings move forward smoothly, on schedule, and to a high standard of presentation.• Liaise with contractors, trades, and vendors to confirm work is completed within expected timelines and project requirements.• Assist with preparing offers, organizing supporting documents, and maintaining accurate transaction files in line with compliance needs.• Oversee rental and lease listing administration across relevant platforms and help assemble marketing materials such as feature sheets, listing packages, and presentations.• Maintain organized records for invoices, expenses, and client files while identifying practical ways to improve workflows and the overall client experience.
2026-06-12T00:00:00Z

HR Manager/Director

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking an experienced Human Resources Manager/Director on behalf of our client. This leadership role is ideal for an HR professional who brings strong operational expertise, sound judgment, and the ability to align people strategies with business goals. The selected candidate will oversee core human resources functions, support organizational growth, and help foster a positive and productive workplace culture. This position offers the opportunity to make a meaningful impact across talent strategy, employee relations, compliance, performance management, and leadership development. Key Responsibilities <ul><li>Lead and manage daily HR operations, policies, and programs</li><li>Partner with senior leadership to support workforce planning and organizational objectives</li><li>Oversee employee relations matters, including coaching, conflict resolution, and policy interpretation</li><li>Ensure compliance with federal, provincial, and local employment laws and regulations</li><li>Manage performance management processes and support leadership with employee development initiatives</li><li>Direct recruiting, onboarding, and retention efforts to help meet hiring goals</li><li>Evaluate and improve HR procedures, systems, and reporting capabilities</li><li>Oversee compensation, benefits, and employee engagement programs</li><li>Support change management initiatives and organizational development efforts</li><li>Supervise and mentor HR staff, as applicable</li></ul>
2026-06-11T00:00:00Z

Senior Administrative Assistant

Vancouver, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
We are partnering with a highly respected, mission-driven organization within the life sciences sector to identify a Senior Administrative Assistant to support two senior executives. This is a unique opportunity to join a collaborative, values-based environment where your work directly contributes to advancing research, innovation, and societal impact. About the RoleThis position will provide high-level administrative and operational support to two Vice Presidents, acting as a critical liaison across internal teams, stakeholders, and external partners. The role requires exceptional attention to detail, strong judgment, and the ability to manage competing priorities in a fast-paced, high-accountability environment. Key Responsibilities<ul><li>Provide executive-level administrative support including complex calendar management, communications, and meeting coordination</li><li>Draft and edit high-quality documents, including board materials, reports, and stakeholder communications</li><li>Act as a key point of coordination between leadership and internal/external stakeholders</li><li>Support board and committee meeting preparation, including agendas, materials, and minutes</li><li>Coordinate travel, events, and senior-level meetings (local and international)</li><li>Track action items, deadlines, and deliverables across multiple initiatives</li><li>Support financial administration including expense processing and approvals</li><li>Maintain CRM systems and support stakeholder engagement activities</li></ul>
2026-06-12T00:00:00Z

HR Specialist

Toronto, ON
onsite
Permanent
130000 - 155000 CAD / Yearly
We are looking for an experienced HR People Operations Specialist to support a dynamic organization in Toronto, Ontario. In this role, you will partner with leaders and employees to strengthen workplace practices, improve engagement, and ensure human resources programs are delivered effectively. This position requires a strong background in employee relations, performance management, benefits administration, and HR systems oversight within a fast-paced environment. Responsibilities:• Lead and mentor a human resources team, ensuring daily activities support broader people strategies and organizational goals.• Act as a trusted advisor to leaders and staff by offering practical guidance on workplace policies, employment legislation, performance concerns, attendance matters, and organizational structure.• Develop and support learning initiatives, including workshops and training sessions on key human resources topics and annual performance review processes.• Drive programs that enhance employee engagement, support retention efforts, and contribute to a positive workplace culture.• Review and maintain HR policies, handbook content, and related procedures, identifying opportunities to improve clarity, compliance, and employee support.• Provide coaching to managers and employees on goal setting, development planning, career growth, and appropriate training opportunities.• Oversee the accuracy of employee records and ensure all personnel updates, changes, and departures are documented and entered in a timely manner.• Coordinate with internal systems teams to manage HR system updates, test enhancements, resolve issues, and support the rollout of new functionality.• Manage disability and leave cases, including claims coordination, return-to-work planning, and communication with third-party providers, payroll, and leaders.• Support compensation and benefits administration by preparing market survey submissions, reviewing trends, and addressing benefit-related concerns.
2026-06-12T00:00:00Z

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Legal Assistant

Calgary, AB
onsite
Permanent
55000 - 65000 CAD / Yearly
We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism. They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered. About the Position:We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment. As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail. Key Responsibilities:<ul><li>Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.</li><li>Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.</li><li>Preparing closing books and assisting with organizing and updating corporate records.</li><li>Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.</li><li>Conducting searches for due diligence and other purposes.</li><li>Submitting documents for registration at Land Titles, Personal Property Registry and other registries.</li><li>Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.</li><li>Administration of time entry and billing of client files.</li><li>Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.</li><li>Performing other legal and administrative tasks assigned from time to time.</li></ul>
2026-06-01T00:00:00Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000 - 80000 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Executive AssistantA well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities<ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client in Scarborough, ON is seeking a highly organized and proactive Executive Assistant to provide senior-level administrative support to executive leadership. This role requires excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating executive activities, and facilitating efficient workflow across the organization. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, meeting schedules, and appointments</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, documents, and other business materials</li><li>Arrange travel, accommodations, and related itineraries as required</li><li>Record meeting notes and track action items to support timely follow-up</li><li>Maintain confidential files, records, and sensitive information with a high degree of discretion</li><li>Liaise with internal teams and external stakeholders in a professional manner</li><li>Support special projects and other administrative functions as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-10T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-10T00:00:00Z

Administrative Assistant 3

Vancouver, BC
onsite
Contract / Temporary
18.5 - 21 CAD / Hourly
We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care. Responsibilities:• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.• Carry out additional administrative assignments as needed to support smooth office and property operations.
2026-06-01T00:00:00Z

Sr Executive Assistant

Edmonton, AB
onsite
Permanent
70000 - 75000 CAD / Yearly
Robert Half is seeking a highly strategic and diplomatic Senior Executive Assistant to support the Chief Executive Officer and provide coordination with the Board of Directors. This role goes beyond traditional administrative support—acting as a trusted partner to the CEO, ensuring seamless executive operations, governance readiness, and organizational alignment at the highest level. Key ResponsibilitiesExecutive Support to CEO · Manage complex, ever-changing calendars, priorities, and executive scheduling· Prepare CEO for meetings, events, and communications with high-quality briefing materials· Draft and edit correspondence, presentations, and executive communications· Act as a gatekeeper and liaison across senior leadership, external partners, and stakeholders· Coordinate travel, logistics, and high-level engagements Board & Governance Support · Support all Board of Directors activities, including meeting coordination, agendas, and materials· Prepare and distribute Board packages, ensuring accuracy, timeliness, and confidentiality· Maintain Board calendars, committee schedules, and governance documentation· Record and manage Board meeting minutes and action tracking· Ensure compliance with governance practices and corporate policies Operational & Strategic Support · Drive follow-ups on key CEO initiatives and leadership priorities· Support executive leadership meetings and strategic planning sessions· Improve administrative processes, workflows, and executive efficiencies· Manage confidential information with the highest level of discretion
2026-06-03T00:00:00Z