<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>We are seeking an Executive Assistant to the CEO and Board of Directors to join one of our valued Toronto-based clients. The Executive Assistant serves as a highly trusted strategic partner, ensuring the smooth alignment of executive priorities and managing a wide range of complex and confidential responsibilities. Acting as a primary liaison for Board members, investors, and senior external stakeholders, this role demands outstanding professionalism and discretion, supporting both organizational objectives and the CEO’s personal initiatives.</p><p><br></p><p>Key duties include overseeing detailed and dynamic scheduling, maintaining comprehensive calendars for the Board of Directors and Board Committees, and coordinating governance-related activities. The EA advocates for the CEO across external commitments such as Board memberships and public engagements, leads project coordination, and prepares executive-level presentations. Maintaining strict confidentiality across all Board and Executive deliberations and organizational strategy is critical.</p><p><br></p><p><strong>Responsibilities and Duties</strong></p><ul><li>Serve as the primary point of contact for internal and external stakeholders, ensuring seamless coordination of meetings, events, and communications.</li><li>Manage complex scheduling for the CEO, Board of Directors, and Board Committees spanning multiple time zones; prepare agendas and distribute relevant materials.</li><li>Proactively anticipate the CEO’s needs as priorities shift, exercising strong judgment to address potential issues, opportunities, and required actions.</li><li>Draft correspondence and materials for external Boards, leveraging a robust understanding of corporate operations and industry context.</li><li>Arrange travel and accommodations; manage expenses and provide timely budget reporting for relevant departments.</li><li>Organize departmental meetings, record minutes, and circulate documentation promptly.</li><li>Create and maintain administrative processes that enhance accuracy, reduce redundancy, and contribute to organizational effectiveness.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Whitby, Ontario. In this role, you will provide essential administrative support while managing various tasks that require discretion and organizational skills. This position offers an opportunity to contribute to a non-profit organization by ensuring smooth day-to-day operations and effective communication.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support, including handling confidential information and correspondence.<br>• Draft, edit, and manage reports, agendas, meeting minutes, and general communications using Microsoft Office tools and other software.<br>• Maintain the organization's calendar, coordinate meetings, and arrange travel schedules.<br>• Organize and oversee confidential file systems, service agreements, licensing, and vendor contracts.<br>• Collaborate with the Chief Information Officer to prepare and monitor budgets.<br>• Administer various corporate accounts, including software licensing for Microsoft, Adobe, and Cisco WebEx.<br>• Plan and execute special events, conferences, and functions.<br>• Process invoices, payment requests, and expense claims while ensuring accurate records for accounts payable.<br>• Create purchase requisitions and capital requisitions for IT equipment using Oracle software.<br>• Manage office supplies, HR-related forms, and courier documentation for the division.
<p><strong>THE ROLE:</strong> </p><p>We are seeking a strategic and hands‑on Marketing Manager to lead a small, talented team and drive impactful marketing initiatives across the wholesale distribution sector. This role is ideal for someone who thrives in a multifaceted environment—balancing campaign execution, supplier collaboration, budgeting, and brand development.</p><p><em>Key Responsibilities</em></p><ul><li>Lead and mentor a marketing team, ensuring effective workflow and collaboration with internal stakeholders</li><li>Manage the annual co‑op marketing budget, including allocation, tracking, and reporting</li><li>Develop integrated marketing plans that support organizational goals and supplier partnerships</li><li>Identify new advertising, promotional, and digital opportunities to enhance brand visibility</li><li>Oversee the creation of marketing materials and digital content while maintaining brand standards</li><li>Coordinate digital and social campaigns, including paid search and awareness initiatives</li><li>Plan and execute events, trade shows, and promotional activities across regions</li><li>Build relationships with media partners, industry associations, and event organizers</li><li>Deliver post‑campaign and post‑event reporting with insights and recommendations</li><li>Monitor market trends and competitor activity to inform future strategy</li></ul><p><strong>WHY THIS ROLE?</strong></p><p>This is an excellent opportunity for a marketing professional who wants to influence strategy, lead a collaborative team, and shape marketing initiatives across a diverse product portfolio. You’ll work closely with senior leadership, have room to innovate, and contribute to a brand with strong industry presence. This full‑time role offers competitive compensation, employer‑paid benefits and RRSP program. Submit your application online today and take the next step in your career!</p>
<p>Our client is seeking for a dedicated <strong>Property Administrator</strong> to join their team on a contract basis in Edmonton, Alberta. This role supports reception and leasing administration for a fast-paced property management company and is ideal for someone with experience in leasing or administrative roles.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide front desk and reception support, handling maintenance and janitorial requests.</li><li>Manage mail, couriers, purchase orders, petty cash, and security deposits.</li><li>Coordinate tenant move-ins, access programming, and intercom setup.</li><li>Support leasing administration, apartment showings, and tenant onboarding.</li><li>Organize tenant engagement events and activities.</li><li>Collect rent cheques and maintain accurate records.</li><li>Use property management software (e.g., Yardi Breeze, Rent Café).</li></ul>
We are looking for a dedicated and personable Concierge to join our team on a contract basis in Toronto, Ontario. This role involves delivering outstanding customer service at the front desk, acting as the first point of contact for associates, and assisting with inquiries related to building policies and operations. If you have a passion for creating positive experiences and thrive in a fast-paced environment, this position offers an excellent opportunity to showcase your interpersonal and problem-solving skills.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, addressing inquiries and providing clear guidance on building policies.<br>• Manage access badge requests, including badges issued for contract staff and landlord building access cards, ensuring proper documentation and compliance.<br>• Coordinate site events and assist with event planning in collaboration with the conference and facilities teams.<br>• Conduct regular inspections of meeting rooms and artwork to ensure maintenance and quality standards are upheld.<br>• Handle lost and found items, luggage storage, and other concierge services with professionalism and efficiency.<br>• Build strong relationships with service partners and clients to enhance engagement and deliver a seamless service experience.<br>• Support onboarding processes by completing required forms and ensuring timely submission for client approval.<br>• Utilize technology tools and spreadsheets to manage work orders, timelines, and productivity tracking.<br>• Provide proactive communication to associates and visitors, ensuring a welcoming and efficient workplace environment.<br>• Collaborate with facilities members and other team members to address operational needs and maintain smooth daily functions.
We are looking for a dedicated and detail-oriented Concierge to join our team in Toronto, Ontario. This contract position involves providing exceptional front desk and customer service support, ensuring smooth operations and a positive experience for all guests and employees. You will play a key role in managing workplace logistics, visitor interactions, and administrative tasks while adhering to company policies and standards.<br><br>Responsibilities:<br>• Greet and assist visitors at the front desk, ensuring proper check-in procedures, including issuing visitor lanyards.<br>• Coordinate with security teams to manage badging and guest arrivals, ensuring compliance with visitor policies.<br>• Handle mailroom operations, including sorting and distributing packages, and utilizing systems like Envoy for efficient processes.<br>• Facilitate the distribution and management of company swag and event-related items.<br>• Conduct daily walkthroughs to identify and report any facilities-related issues to the Workplace Manager.<br>• Collaborate with internal teams and hosts to provide seamless event and workplace support.<br>• Manage office supplies by ordering and restocking as necessary to maintain a well-equipped environment.<br>• Respond to Jira tickets within established service level agreements and escalate unresolved issues as needed.<br>• Provide assistance to employees both in person and via Slack channels, addressing workplace needs.<br>• Submit facility-related tickets to vendors and ensure timely resolution of issues.
<p>We are looking for a skilled Senior Automation Systems Engineer to join our team in Waterloo, Ontario. In this long-term contract position, you will focus on designing and implementing IT automation workflows, ensuring seamless integration with identity and access management systems. This role offers the opportunity to work collaboratively with IT and Security teams to enhance processes while maintaining compliance and security standards. The ideal candidate will have experience helping design, build, and implementing automation across IT service and identity lifecycle. This role is focused on <strong>reducing manual IT work</strong> by automating onboarding, offboarding, access requests, and system integrations across our core IT stack.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement comprehensive IT automation workflows for user onboarding, offboarding, and role-based access requests.</p><p>• Create Jira Service Management integrations to streamline approval processes and automate identity and access management tasks.</p><p>• Automate user lifecycle management processes across platforms such as Okta, Active Directory, and Microsoft O365, including license assignments and group-based access.</p><p>• Design and maintain PowerShell scripts and API integrations to support automation initiatives.</p><p>• Collaborate with IT and Security teams to ensure that automation solutions meet compliance and security requirements.</p><p>• Enhance device lifecycle workflows using Jamf for Mac and Intune for Windows, integrating these systems with identity event triggers.</p><p>• Prepare detailed documentation of workflows, scripts, and architectural decisions, including diagrams and troubleshooting guides, to support long-term ownership by internal teams.</p><p>• Monitor and optimize automated systems to ensure reliability and efficiency.</p><p>• Provide technical expertise and support for system improvements and troubleshooting as needed.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Toronto, Ontario. This is a long-term contract position within the dynamic Real Estate & Property industry, offering an exciting opportunity to support essential administrative functions and contribute to organizational success. The ideal candidate will bring strong organizational skills, exceptional communication abilities, and a proactive approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure seamless operations across teams.<br>• Manage event logistics and virtual meetings using tools such as Cisco Webex.<br>• Maintain and update CRM systems to ensure accurate tracking of customer interactions.<br>• Process and oversee financial transactions and expense reports using platforms like Concur.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Facilitate the creation and management of banner ads and marketing materials.<br>• Support office functions by organizing documentation and maintaining records.<br>• Collaborate with internal departments to streamline administrative workflows.<br>• Ensure compliance with company policies and procedures in day-to-day activities.<br>• Assist in project coordination and tracking progress to meet deadlines effectively.
<p>Our Client is seeking a skilled Back-End Software Engineer with 6+ years of experience in backend development to support a large-scale project centered around a custom real-time bidding and auction management platform. This role is ideal for professionals with strong Node.js experience, a startup-ready mindset, and a passion for performance and reliability. You will work directly with internal engineering leadership and cross-functional teams, helping deliver key features and optimizations to meet aggressive timelines. This is a remote role with occasional travel for our client in Etobicoke, Ontario. </p><p><br></p>
