5 results for Event Coordinator jobs

Project Coordinator

Waterloo, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Project Coordinator (Construction)📍 Waterloo, ON 🚗 Extensive Travel RequiredBuild the Infrastructure That MattersA growing and respected construction company specializing in Commercial, Industrial, Water, and Wastewater Treatment projects across Ontario is growing their team. They are seeking a highly organized and hands-on Project Coordinator to support construction projects from planning through completion.The successful candidate will spend approximately 80% of their time on active construction sites, working closely with Project Managers, Site Superintendents, subcontractors, suppliers, and clients to keep projects moving safely, efficiently, and on schedule.If you enjoy being in the field, solving problems, coordinating multiple stakeholders, and seeing projects come to life, this is an excellent opportunity to join a growing team.What You'll Do<ul><li>Coordinate day-to-day project activities on commercial, industrial, water, and wastewater treatment construction projects</li><li>Act as a liaison between Project Managers, site teams, subcontractors, suppliers, consultants, and clients</li><li>Attend site meetings and provide project updates</li><li>Track project schedules, milestones, budgets, and key deliverables</li><li>Assist with procurement, purchase orders, and material deliveries</li><li>Coordinate subcontractor schedules and site activities</li><li>Review drawings, specifications, RFIs, and project documentation</li><li>Maintain accurate project records, reports, and correspondence</li><li>Monitor site progress including progress photos and report to Superintendent</li><li>Support health and safety initiatives and ensure compliance with site requirements</li><li>Assist with change orders, contract administration, and project closeout documentation</li><li>Conduct regular site visits and inspections to monitor project progress and resolve issues proactively</li></ul>
2026-09-11T00:00:00Z

IT Project Coordinator

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a proactive IT Project Coordinator to join their team in Calgary, Alberta. This role supports project delivery by coordinating schedules, communications, reporting, documentation, and key activities across business and technical stakeholders. The ideal candidate is organized, detail-oriented, and experienced in keeping projects on track, supporting governance, and preparing teams for key milestones.Responsibilities:<ul><li>Coordinate project schedules, deadlines, milestones, and deliverables to support timely project execution.</li><li>Organize meetings, prepare agendas, document decisions, and track follow-up actions.</li><li>Maintain accurate project documentation, records, repositories, and version control.</li><li>Coordinate communication and activities across business teams, IT stakeholders, vendors, and project partners.</li><li>Support project governance by preparing status updates, dashboards, reports, and escalating risks or issues.</li><li>Assist with change management, training coordination, communications, and user readiness activities.</li><li>Support data migration, defect tracking, user acceptance testing (UAT), and go-live readiness.</li><li>Track project and contractual deliverables to ensure documentation is complete, organized, and accessible.</li></ul>
2026-09-25T00:00:00Z

Governance Coordinator

Edmonton, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Governance Coordinator to join their team in Edmonton, Alberta. This role supports governance and administrative activities by coordinating meetings, preparing documentation, tracking deadlines, and managing follow-up items. The ideal candidate is organized, detail-oriented, and demonstrates sound judgment, discretion, and strong communication skills when working with various stakeholders.Responsibilities:<ul><li>Coordinate logistics and administration for board and committee meetings, including scheduling, agendas, materials, and documentation.</li><li>Prepare accurate meeting minutes and maintain records of decisions, action items, and governance documentation.</li><li>Coordinate with internal stakeholders to collect reports and required information within established timelines.</li><li>Maintain governance calendars and support annual meeting schedules for multiple boards and committees.</li><li>Review documents for accuracy, completeness, formatting, and consistency before distribution.</li><li>Provide administrative support, including calendar coordination and expense processing.</li><li>Support in-person and virtual meetings, adapting to changing requirements and priorities.</li><li>Handle sensitive information with discretion and maintain a high level of confidentiality when working with senior leaders and board members.</li></ul>
2026-09-23T00:00:00Z

Sales Coordinator

Abbotsford, British Columbia
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and growing manufacturing company in Abbotsford, is seeking a Sales Coordinator to join their team. This is an excellent opportunity for someone who enjoys building customer relationships, coordinating multiple priorities, and working in a collaborative, fast-paced environment. As the central point of communication between customers and internal departments, you'll help ensure orders are processed accurately and delivered on time while providing exceptional customer service throughout the entire sales process. Key Responsibilities<ul><li>Serve as the primary point of contact for customer inquiries and order processing.</li><li>Coordinate customer orders from entry through production and final delivery.</li><li>Collaborate with production, procurement, logistics, and accounting to ensure timely order fulfillment.</li><li>Prepare quotations, sales documentation, and customer correspondence.</li><li>Build and maintain strong customer relationships through proactive communication.</li><li>Support the outside sales team with customer requests and administrative activities.</li><li>Coordinate inventory availability and transportation logistics.</li><li>Resolve customer concerns while identifying opportunities to improve processes and service.</li><li>Maintain accurate customer records within ERP and CRM systems.</li><li>Assist with reporting and provide administrative support as required.</li></ul>
2026-09-25T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z