18 results for Payroll Manager in Ajax, ON

Payroll Specialist We are looking for an experienced Payroll Specialist to join our team in Mississauga, Ontario, on a contract basis. In this role, you will oversee payroll operations for a workforce of 500-600 employees across five provinces, ensuring accuracy and compliance with Canadian payroll regulations. This position requires a detail-oriented individual with strong analytical skills and the ability to work independently when needed. Responsibilities: • Process weekly and biweekly payroll for a multi-provincial workforce of 500-600 employees. • Accurately input employee hours and other payroll data into the payroll system. • Collaborate with the Payroll Manager to ensure seamless payroll operations, stepping in to manage tasks independently during absences. • Maintain compliance with Canadian payroll laws, regulations, and company policies. • Handle benefit and deduction calculations, ensuring accuracy and timely processing. • Reconcile payroll accounts and resolve discrepancies in a timely manner. • Utilize ADP Workforce Now to execute full-cycle payroll processes. • Provide support for year-end payroll activities, including tax forms and reporting. • Address employee inquiries related to payroll and benefits promptly and effectively.

HR Payroll Specialist Job Posting: Payroll System Integration SpecialistLocation: Toronto, Ontario, CanadaContract Duration: 6 months+Work Model: 2 days in office. 3 days work from home. About the Role: Robert Half Canada is seeking a skilled Payroll System Integration Specialist to lead a critical project involving the digitalization and integration of payroll systems. This role will focus on running the RFP process, assessing areas for improvement in the current payroll system, and potentially bringing in a new payroll vendor. Key Responsibilities:<ul><li>Lead the RFP process to identify and select a new payroll vendor.</li><li>Assess and identify areas for improvement in the current payroll system.</li><li>Oversee the digitalization and integration of payroll systems.</li><li>Collaborate with internal teams to address staffing challenges and ensure smooth payroll operations.</li><li>Work closely with internal teams to identify payroll processing bottlenecks and identify opportunities for improvement.</li><li>Coordinate with potential vendors such as Workday, Ceridian, and ADP to evaluate their offerings.</li><li>Investigate and resolve issues related to SLA performance and account management with the existing payroll provider.</li></ul>

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration. Responsibilities:<ul><li>Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures</li><li>Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time</li><li>Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline</li><li>Prepare and ensure timely and accurate remittance of retirement contributions</li><li>Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled</li><li>Support with external financial audits</li><li>First point of contact for all employee inquiries related to payroll</li><li>Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders</li><li>Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe</li></ul>

Payroll Lead We are looking for an experienced Payroll Specialist to join our team in Toronto, Ontario. In this Contract-to-continuing role, you will play a pivotal part in overseeing payroll operations, ensuring accuracy, compliance, and efficiency in all payroll-related processes. This position offers the opportunity to manage system configurations, conduct audits, and contribute to strategic planning for payroll enhancements. Responsibilities: • Process bi-weekly payroll activities with accuracy, including special payments such as terminations, government retention programs, and off-cycle payments. • Ensure timely and precise completion of Record of Employment (ROE) forms. • Audit payroll reports to maintain data integrity, including hours worked, approvals, salary adjustments, and employee transfers. • Conduct regular reviews of payroll setups and workflows, recommending improvements to enhance efficiency and compliance. • Act as the subject matter expert for payroll system configurations, features, and enhancements. • Collaborate with the Finance team to address payroll-related tasks, including general ledger reconciliations, government reporting, and budgeting requirements. • Develop and test new system codes to improve automation and resolve coding discrepancies effectively. • Prepare for annual audits, liaising with external auditors and providing necessary documentation. • Lead year-end payroll functions, including balancing T4s, T4As, T2200s, and pension data reporting. • Provide training and guidance to managers on payroll system features and compliance with legislation.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this long-term contract position, you will oversee the accurate processing of invoices, payments, and payroll while maintaining compliance with company policies and relevant regulations. This role offers an excellent opportunity to contribute to the financial operations of a dynamic organization. Responsibilities: • Review and verify invoices for accuracy, ensuring alignment with receipts, purchase orders, and company policies. • Enter and maintain invoice data in the accounting system with precision and timeliness. • Route invoices to the appropriate departments for approval and follow up on pending authorizations. • Prepare payment batches, including checks, wire transfers, and electronic transfers, ensuring all approvals are in place. • Reconcile accounts payable transactions with bank statements and resolve discrepancies. • Assist with payroll calculations for board members, ensuring compliance with labor laws and company policies. • Maintain and organize payroll records, SSRs, and other related documentation for easy access during audits. • Support auditors by providing necessary documentation for invoice and payment validation processes. • Investigate and resolve issues related to invoice discrepancies or employee expense submissions. • Submit journal entries for corporate credit card transactions and ensure proper record-keeping.

Accounting Manager About the Role:We are seeking an experienced and detail-oriented Accounting Manager to join our client's small but dynamic team. This is a hands-on role that functions more like an accounting administrator or senior bookkeeper. Reporting directly to the Controller, you will be responsible for the day-to-day accounting functions, including full-cycle bookkeeping, payroll processing, and assisting with month-end close. You’ll also play a supporting role in HR and office administration tasks. Key Responsibilities:<ul><li>Own the full accounts payable cycle, including invoice entry, payment runs, and vendor communication</li><li>Assist with month-end close and preparation of financial statements</li><li>Maintain general ledger and reconcile key accounts</li><li>Process bi-weekly payroll and ensure compliance with employment standards</li><li>Manage employee expense reports and credit card reconciliations</li><li>Ensure compliance with HST/GST and other government filings</li><li>Support HR functions such as onboarding paperwork and benefits administration</li><li>Maintain organized financial records and support audits as needed</li><li>Collaborate with the Controller to improve processes and ensure financial accuracy</li></ul>

HR Specialist We are looking for an experienced HR Specialist to join our consultancy team in Toronto, Ontario. This is a long-term contract position that offers an opportunity to work directly with employees, manage recruitment efforts, and oversee key HR functions. The ideal candidate will bring a strong understanding of HR processes and tools to support the organization’s goals effectively. Responsibilities: • Provide direct support to employees on HR-related matters, including leave of absence management and employee relations. • Draft and distribute memos and other communications to ensure clarity and compliance across the organization. • Coordinate recruitment activities, including attending university fairs, interviewing interns, and managing candidate pipelines. • Oversee benefits administration and address inquiries related to benefit programs. • Utilize HR systems such as ADP Workforce Now and Ceridian to manage employee data and payroll functions effectively. • Ensure compliance with company policies and applicable regulations through regular audits and reviews. • Foster strong communication channels within the organization to support employee engagement and satisfaction. • Collaborate with teams to implement and optimize HR tools, including ATS and CRM systems. • Develop strategies to improve HR processes and contribute to organizational success. • Monitor and address workplace concerns to maintain a positive and productive environment.

Accounting Manager We are looking for an experienced Accounting Manager to oversee the accuracy of accounting processes within educational organization. This role involves managing general accounting functions, ensuring compliance with accounting regulations, and leading process improvements within the accounting department. The Accounting Manager will also supervise a team, foster a collaborative work environment, and handle various financial tasks related to cash management, accounts receivable, and charitable donation receipts. 1-month contract that will start immediately. This role will require to work 5 days onsite at North York office location (Sheppard/Yonge). Responsibilities:• Manage all general accounting functions, including accounts payable, accounts receivable, and general ledger reconciliation.• Oversee accounts receivable processes, including invoicing, payment collection, and reconciliation of tuition and ancillary charges.• Ensure compliance with federal, provincial, and local financial regulations, preparing and submitting necessary reports as required.• Supervise and mentor the accounting team, providing guidance, training, and performance reviews to foster a collaborative work environment.• Identify areas for process improvement within the accounting department and implement solutions to enhance efficiency and accuracy.• Monitor cash flow management, ensuring adequate liquidity and accurate tracking of cash balances.• Calculate and issue charitable donation receipts for tuition payments, adhering to regulatory requirements and deadlines.• Maintain proficiency in accounting software and other relevant systems, adapting to changes as needed.

Project Accountant We are looking for a skilled Project Accountant to join our team in North York, Ontario. This contract position involves ensuring precise financial reporting and supporting the improvement of accounting systems and processes. The successful candidate will play an integral role in managing financial operations, analyzing results, and contributing to the efficiency of the organization. Responsibilities:• Handle full-cycle accounting operations, including accounts payable, accounts receivable, payroll, and grant management.• Prepare accurate financial reports and provide timely analysis for the executive leadership team.• Assist in the development of project applications and ensure proper reporting of expenditures to stakeholders.• Support period-end closing activities, forecast preparation, and related entity reporting.• Collaborate with management to prepare annual budgets and financial plans.• Build strong internal partnerships by offering responsive and high-quality support to business teams.• Identify and implement process and system improvements to enhance the efficiency of daily accounting activities.• Ensure compliance with financial regulations and provide mentorship within the accounting team.• Monitor risks and opportunities in financial operations and propose solutions when needed.• Maintain familiarity with relevant statutory legislation and accounting standards for not-for-profit organizations.

Executive Assistant On behalf of our client, we are looking for a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior leadership. This is a Contract position based in Toronto, Ontario, requiring excellent communication skills and attention to detail. The ideal candidate will excel in managing schedules, coordinating meetings, and handling confidential information with discretion. Responsibilities:• Manage and maintain executive calendars, ensuring efficient scheduling of meetings, appointments, and events.• Coordinate and organize conference calls and virtual meetings using platforms such as Cisco Webex.• Prepare and edit correspondence, reports, and presentations with a high level of accuracy.• Handle travel arrangements, including booking flights, accommodations, and processing expense reports through systems like Concur.• Oversee timekeeping and payroll processes using tools such as Kronos and About Time.• Act as the primary point of contact for internal and external communications, ensuring timely and attentive responses.• Maintain and update CRM systems to ensure accurate and up-to-date records.• Assist with financial services tasks, including budget tracking and invoice processing.• Provide support during team meetings by preparing agendas, taking minutes, and following up on action items.• Ensure confidentiality and a high level of attention to detail in all interactions and tasks.

Bookkeeper We are looking for an experienced Bookkeeper to join our team in Stouffville, Ontario. This role involves maintaining accurate financial records, supporting office management tasks, and handling import/export documentation. If you have a strong background in bookkeeping and enjoy working in a flexible environment, we encourage you to apply. Responsibilities: • Manage and maintain accurate financial records, including accounts payable and accounts receivable. • Perform bank reconciliations and ensure timely resolution of discrepancies. • Process payroll accurately and in compliance with company policies. • Handle month-end closing activities and prepare necessary financial reports. • Input and organize financial data using QuickBooks Desktop and Microsoft Excel. • Oversee import and export documentation to ensure adherence to regulatory requirements. • Process customer orders and ensure all related financial transactions are recorded accurately. • Support general office management duties as needed.

HR Business Partner We are offering a 1-year contract employment opportunity for an HR Business Partner in Toronto, Ontario. The HR Business Partner will be an integral part of our team, managing diverse portfolios across Finance, Claims, Operations, and Technology. The role is a hybrid work model. Responsibilities: • Serve as the primary contact for VP's across various portfolios• Handle all employee relations matters, including LTD/STD and any impacted employee issues within the Portfolio• Ensure policy and procedures are in accordance with legislation across Canada • Collaborate closely other stakeholders in the organization to ensure that HR issues are addressed in accordance with the organization's policies and procedures• Oversee HR Projects, in addition to regular work• Navigate HR and payroll systems• Be familiar with ATS systems, understanding of these systems is beneficial• Lead Diversity, Equity, and Inclusion initiatives as the main point of contact• Exhibit a strong project management skill set, running projects with full autonomy• Experience in immigration will be beneficial, particularly in the global mobility space• Manage a multitude of responsibilities, demonstrating strong performance in a role that involves both daily HR responsibilities and project work

Sr. Accountant Are you a seasoned accounting professional with expertise in controllership, inventory management, and full-cycle accounting? If you enjoy working in a dynamic environment and thrive on driving financial accuracy and efficiency, we want to hear from you!We are seeking a Senior Accountant to join our team and play a key role in overseeing financial operations and ensuring compliance with accounting standards and regulations. The ideal candidate will have a strong accounting background, exceptional problem-solving skills, and the ability to collaborate across departments.Key Responsibilities:<ol><li>Controllership:</li></ol><ul><li>Oversee the general ledger process to ensure accurate and timely financial reporting.</li><li>Maintain and enforce internal controls in compliance with financial and regulatory requirements.</li><li>Review and finalize monthly, quarterly, and annual financial reports to ensure compliance with GAAP/IFRS standards.</li></ul><ol><li>Inventory Management:</li></ol><ul><li>Lead the reconciliation and valuation of inventory accounts, ensuring the accuracy of inventory records.</li><li>Collaborate with operations and supply chain teams to implement best practices for inventory management.</li><li>Analyze inventory variances and provide actionable recommendations to optimize cost controls.</li></ul><ol><li>Full-Cycle Accounting:</li></ol><ul><li>Manage all phases of the accounting cycle, from journal entries to financial statement preparation.</li><li>Perform reconciliations for accounts such as cash, prepaid expenses, fixed assets, and accrued liabilities.</li><li>Oversee payroll, accounts payable, and accounts receivable processes to ensure accuracy and efficiency.</li></ul><ol><li>Financial Analysis & Strategy:</li></ol><ul><li>Prepare forecasts, budgets, and financial analyses to aid leadership in decision-making.</li><li>Partner with other departments to provide impactful insight into the financial health of the company.</li><li>Assist in audit preparation and support external auditors by providing required documentation.</li></ul><ol><li>Compliance & Continuous Improvement:</li></ol><ul><li>Ensure ongoing compliance with company policies, as well as state and federal regulations.</li><li>Identify opportunities to improve processes and integrate new systems, including automation tools such as ERP platforms.</li></ul>

Director, Finance & Administration Our client a well established professional services firm in central GTA is seeking a highly skilled and strategic Director, Finance & Administration to oversee all financial operations and shared support services, including IT, Human Resources, and office administration. In this leadership role, you will be responsible for driving financial performance, ensuring compliance with regulatory standards, and optimizing operational efficiency. This is a pivotal position that requires a strong background in finance, excellent leadership skills, and a proven ability to manage cross-functional teams. Responsibilities:• Oversee the preparation of accurate financial statements in compliance with applicable accounting standards and reporting requirements.• Lead and mentor accounting staff to maintain high technical proficiency and ensure the reliability of financial reporting.• Monitor and forecast the organization’s cash flow to identify and address funding needs proactively.• Coordinate and manage the budgeting process to produce realistic forecasts that support effective decision-making.• Safeguard company assets through robust internal controls and risk management practices.• Ensure timely and accurate completion of all tax filings, including capital, sales, and income taxes, while addressing tax assessments and planning opportunities.• Manage the company’s insurance policies to adequately cover operations and assets, and resolve any claims efficiently.• Oversee human resources functions, including payroll processing, benefits administration, and headcount management, while approving hires and terminations.• Direct the IT function to ensure efficient infrastructure, resource deployment, and capital acquisition of technology.• Supervise office services to maintain cost-effective operations and ensure employee satisfaction with the physical workspace.

Sr. Accountant We are looking for a highly skilled Sr. Accountant to join our team on a contract position. In this role, you will play a pivotal part in ensuring accurate financial reporting, supporting full-cycle accounting operations, and contributing to the optimization of financial systems and processes. Your expertise will help identify risks and opportunities, enabling the organization to make informed decisions. Responsibilities:• Manage full-cycle accounting operations, including accounts payable, accounts receivable, payroll, and grant management.• Prepare and deliver accurate financial reports and analyses to the Executive Leadership Team in a timely manner.• Assist in the development of project applications and provide detailed expenditure reports to stakeholders.• Support month-end and year-end closing processes, including forecasting for related entities.• Collaborate with management to prepare annual budgets and ensure alignment with organizational goals.• Build strong internal partnerships by providing prompt, high-quality support to various business units.• Identify and implement process and system improvements to enhance the efficiency of daily financial activities.• Ensure compliance with statutory regulations and reporting requirements, particularly in the not-for-profit sector.• Provide mentorship and guidance to team members to foster a collaborative and high-performing work environment.

Controller We are looking for a highly skilled Controller to oversee the financial operations of our organization in Vaughan. This role requires expertise in accounting functions, financial reporting, and budget management to ensure the company’s financial health. The ideal candidate will bring strategic insight and technical proficiency to manage day-to-day financial processes effectively. Responsibilities:• Manage the financial reporting process.• Manage all aspects of the accounting department, including accounts payable, accounts receivable, payroll, and general ledger functions.• Prepare and oversee the annual budget process, ensuring alignment with organizational objectives.• Conduct account analysis and reconciliation to maintain accurate financial records.• Implement and maintain accounting policies and procedures to ensure compliance with regulatory requirements.• Utilize accounting software such as Quickbooks and Sage for efficient financial management and reporting.• Generate timely financial statements and reports for management review.• Collaborate with external auditors during audits to ensure accurate financial reporting.

Sr. Financial Analyst We are offering a 3-month contract with potential extension and/or permanent employment opportunity for a Financial Analyst in Toronto. This role operates within the healthcare industry and primarily involves the management and improvement of financial processes. The workplace is dynamic and fast-paced, requiring a high level of organization and meticulous attention to detail. Responsibilities:• Conducting thorough and detailed financial analysis to support business decisions• Streamlining transactional volume to increase efficiency and free up staff time for more complex tasks• Implementing improvements to invoicing processes to enhance predictability of receivables, payables, and cash flow• Assisting in audit preparation to ensure compliance and accuracy of financial records• Performing reconciliations to maintain the integrity and accuracy of financial data• Taking on tasks and responsibilities from senior management to allow for focus on high priority reports and analysis• Assessing and refining payroll timing to ensure efficiency and accuracy• Reducing manually intensive tasks through process improvement and automation• Supporting the finance team in various tasks as needed to maintain smooth operations.

HR Coordinator We are looking for a detail-oriented HR Coordinator to join our client on a contract basis in Toronto, Ontario. This position is ideal for someone with a strong background in human resources who thrives in a hybrid work environment. You will play a key role in supporting recruitment efforts and maintaining HR processes while collaborating with team members to ensure smooth operations. Responsibilities:• Coordinate recruitment activities, including scheduling interviews and preparing related documentation.• Assist in drafting and finalizing employment agreements, offer letters, and other HR-related correspondence.• Organize and maintain filing systems to ensure accurate tracking and storage of HR documents.• Prepare and process Records of Employment (ROEs) with precision and timeliness.• Familiarize yourself with and utilize company infrastructure and filing systems effectively.• Ensure compliance with established HR policies and procedures.• Deliver outstanding customer service to both internal and external stakeholders.• Maintain a high level of accuracy and attention to detail in all tasks to minimize errors.