<p><strong>Data Entry Clerk - March 9th to March 31st, 2026 (potential to extend longer!)</strong></p><p><br></p><p>We are looking for a highly organized and detail-oriented Data Entry Clerk to join our team on a contract basis in Toronto, Ontario. This role involves maintaining accurate records, processing information efficiently, and supporting HR-related tasks. If you excel in data management and are skilled in Microsoft Forms, this opportunity may be a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and update HR-related data into systems and databases.</p><p>• Utilize Microsoft Forms to collect and process information effectively.</p><p>• Ensure data integrity by verifying and cross-checking entries for accuracy.</p><p>• Organize and maintain electronic and physical files to improve accessibility.</p><p>• Perform scanning and digitizing of documents as needed.</p><p>• Complete calculations and generate reports using Microsoft Excel.</p><p>• Respond to email correspondence professionally and promptly.</p><p>• Support team members with administrative tasks related to data entry.</p><p>• Follow established procedures to ensure compliance with organizational standards.</p><p>• Address data entry-related issues and resolve discrepancies efficiently.</p>
<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
We are looking for an entry level Business Analyst to join our team in Markham, Ontario, and contribute to the success of our non-profit organization. In this role, you will work closely with stakeholders to analyze business needs, develop solutions, and support decision-making processes. This is an excellent opportunity for an analytical individual seeking to grow their career in a collaborative and meaningful environment.<br><br>Responsibilities:<br>• Collaborate with stakeholders to gather, document, and analyze business requirements.<br>• Perform gap analyses to identify areas for improvement in existing processes and systems.<br>• Utilize tools such as Atlassian Jira and CRM platforms to track project progress and manage workflows.<br>• Create detailed Business Requirement Documents (BRDs) to support project objectives.<br>• Conduct AB testing and analyze results to provide actionable insights.<br>• Assist in the preparation and formatting of reports using Microsoft Excel.<br>• Contribute to the development and documentation of Agile Scrum practices.<br>• Support the team in creating and maintaining accurate project documentation.<br>• Communicate effectively with team members to ensure alignment on project goals.
<p>You could grow your career with a thriving company, in this Accountant position available through Robert Half. If handling matching invoices to purchase orders and/or vouchers, and assisting in the process of tax returns, and audit review sounds like your cup of tea, this reputable business might have an Accountant position for you. The Accountant position is a permanent opportunity and is situated in the Markdale, Ontario, area. Working for this company will give you access to terrific benefits, a wonderful workspace/office, and a dynamic team culture.</p><p> </p><p><strong>How you will make an impact</strong></p><p> </p><p>· Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p>· Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing</p><p>· Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p>· Carry out additional related duties and help with special projects on an as-needed basis</p><p>· Post financial information to journals and ledgers</p><p>· Create statements and reports that require the use of a number of sources</p><p>· Handle general accounting tasks: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p>· Support Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance</p>
We are looking for an experienced Senior Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will provide comprehensive support to ensure smooth daily operations, handling a variety of administrative and organizational tasks. Your ability to manage schedules, coordinate travel, and facilitate communication will be key to the success of this position.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and emails, ensuring effective communication and resolution.<br>• Deliver exceptional customer service by addressing inquiries and providing accurate information.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Schedule and coordinate appointments, meetings, and events to optimize time management.<br>• Manage travel arrangements, including booking flights, hotels, and transportation using Concur.<br>• Prepare expense reports and reconcile travel expenses using relevant tools.<br>• Create and edit documents, presentations, and spreadsheets with attention to detail using Microsoft Office applications.<br>• Support team members by handling inbound and outbound calls as required.<br>• Facilitate email correspondence, ensuring timely and thorough communication.<br>• Collaborate with colleagues to ensure seamless administrative processes and workflows.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract with potential for a permanent role. Based in Toronto, Ontario, this position involves managing invoice processing, payment reconciliation, and vendor interactions to ensure accurate and timely financial operations. This opportunity allows you to contribute to a dynamic team and requires a commitment of at least three months, with the possibility of extension.<br><br>Responsibilities:<br>• Process accounts payable invoices accurately and match payments with corresponding invoices.<br>• Utilize financial software systems to manage and track payment processing activities.<br>• Apply tax treatment rules to ensure compliance with regulations.<br>• Communicate effectively with team members, vendors, and various branches to address inquiries and resolve issues.<br>• Maintain organized records of financial transactions and ensure proper coding of accounts.<br>• Perform tasks in Excel, including data entry and analysis, to support accounts payable functions.<br>• Verify payment details to ensure accuracy and prevent discrepancies.<br>• Manage check processing and other payment methods efficiently.<br>• Collaborate with internal teams to improve accounts payable workflows.<br>• Support the transition of systems or processes when required.
<p>We are seeking a detail-oriented and motivated Accounting Administrator to join our finance team. This role is ideal for a recent accounting graduate with strong analytical skills and experience working with large datasets. You will support various accounting functions, maintain financial data, assist with payroll and AP, and communicate regularly with internal teams and franchise partners.</p><p>This position offers a strong foundation for someone looking to grow their accounting career in a supportive, fast‑paced environment.</p><p><br></p><p><br></p><p>Key Responsibilities</p><ul><li>Maintain, validate, and update financial data across multiple spreadsheets and systems</li><li>Review data for accuracy and resolve discrepancies in a timely manner</li><li>Communicate with internal teams and franchisees to gather information and clarify issues</li><li>Assist with payroll processing and related administrative tasks</li><li>Perform ad hoc reconciliations as needed</li><li>Support accounts payable and billing activities, including data entry and follow-up</li><li>Prepare and send weekly financial or operational reports</li><li>Assist with general accounting support and administrative duties as required</li></ul><p><br></p>
We are seeking a highly organized Accounts Payable Specialist to join our team on a permanent, three-month contract in Toronto, Ontario. In this position, you will play a vital role in managing daily accounts payable operations within a dynamic, fast-paced environment. The ideal candidate will bring extensive accounts payable experience and a keen eye for detail, along with a strong commitment to accuracy and efficiency. <br> Key Responsibilities: Oversee and enhance the Purchase Order (PO) module in NetSuite to ensure effective controls and compliance across the organization. Offer guidance and training to department leaders and stakeholders on PO workflows, processes, and best practices. Monitor PO creation and matching to maintain data accuracy and integrity within NetSuite. Identify opportunities for process improvement, develop clear documentation, and support operational excellence. Address outstanding balances and resolve urgent issues promptly to minimize workflow interruptions. Facilitate clear communication and lead meetings, promoting cross-departmental collaboration to drive ongoing process improvements. Maintain accurate oversight of PO data, ensuring all information is up-to-date and properly structured within NetSuite. Support daily accounts payable activities, including invoice processing, vendor management, and payment reconciliation.
We are looking for an experienced Accountant to join our team in Toronto, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations.<br><br>Responsibilities:<br>• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.<br>• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.<br>• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.<br>• Generate and review financial statements, providing insights and recommendations to support decision-making.<br>• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.<br>• Utilize QuickBooks and other accounting software to manage financial data efficiently.<br>• Collaborate with the management team to implement and optimize in-house accounting systems.<br>• Perform intermediate-level tasks in Excel, such as data analysis and reporting.<br>• Ensure adherence to company policies and regulatory requirements in all accounting operations.<br>• Support year-end audit preparation and provide documentation as needed.
We are looking for a dedicated Accounts Payable Clerk to join our team on a contract basis in Whitby, Ontario. This position offers an exciting opportunity to contribute to the smooth functioning of financial operations within a dynamic and collaborative environment. The role will initially require working in the office, transitioning to a hybrid schedule with three days in the office and two days remote after the initial period. This is a short-term contract position, with potential for extension depending on organizational needs.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding according to purchase orders.<br>• Manage payment schedules, including weekly payment lists, utilizing NetSuite and Excel for tracking and reporting.<br>• Collaborate with logistics teams to reconcile discrepancies between invoices and purchase orders.<br>• Perform month-end tasks, including bank reconciliations, visa transaction reconciliations, and accruals.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice-related issues.<br>• Ensure timely data entry and adherence to deadlines for financial processes.<br>• Generate and manipulate spreadsheets to support accounts payable operations.<br>• Work closely with third-party freight companies and warehouse teams to coordinate billing and payment processes.<br>• Follow standard operating procedures to maintain consistency and efficiency in financial operations.<br>• Support the controller and accounts receivable teams as needed to meet organizational goals.
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>We are looking for an organized and proactive Inventory & Logistics Coordinator to join our team in York Region, Ontario. In this role, you will take charge of inventory management and logistical operations to ensure seamless supply chain processes within a fast-paced healthcare environment. Your contributions will directly support operational efficiency, ensuring the availability of essential resources for daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain precise inventory records and address discrepancies to ensure stock accuracy.</p><p>• Monitor inventory levels and forecast supply needs to prevent shortages.</p><p>• Coordinate supplier orders and manage incoming shipments, ensuring quality and compliance.</p><p>• Conduct regular cycle counts and analyze data to validate inventory accuracy.</p><p>• Optimize storage systems to improve space utilization and accessibility.</p><p>• Oversee the labeling, storage, and safe handling of all products in compliance with standards.</p><p>• Partner with internal teams to distribute supplies effectively and meet departmental requirements.</p><p>• Collaborate with finance teams to reconcile invoices and resolve order-related discrepancies.</p><p>• Manage import shipments and liaise with freight forwarders and customs brokers.</p><p>• Identify opportunities to streamline logistics and inventory workflows for improved efficiency.</p>
We are looking for a detail-oriented IT Coordinator to join our team in North York, Ontario. The ideal candidate will manage and support various IT systems and infrastructure, ensuring smooth operations across hardware, software, and telecommunications. This role requires a proactive approach to problem-solving and a strong ability to work with technical and non-technical stakeholders.<br><br>Responsibilities:<br>• Provide on-site support by coordinating and overseeing activities involving contractors and technicians.<br>• Manage office equipment, including desktop printers, toners, shredding machines, and other related devices.<br>• Handle service requests, equipment orders, contracts, and insurance-related tasks.<br>• Administer corporate cell phone plans and monitor monthly usage to ensure efficiency.<br>• Update and maintain Microsoft licenses and software tracking spreadsheets.<br>• Process invoices and ensure accurate data entry into internal tracking systems.<br>• Maintain inventory for construction site supplies stored in the basement.<br>• Organize and manage orders for branded office materials and business cards.<br>• Monitor and update internal systems related to IT assets, transponders, fuel cards, and telecom usage.
We are looking for a motivated Operations Associate to join our team in Markham, Ontario. In this role, you will perform a diverse range of tasks to support the operations department, ensuring efficiency and accuracy in every step. This position requires adaptability, attention to detail, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Handle warehouse duties, including receiving, sorting, picking, packing, and shipping inventory.<br>• Process and monitor customer orders to ensure timely and accurate fulfillment.<br>• Perform administrative tasks related to customer service, such as data entry and tracking purchase orders.<br>• Coordinate inbound and outbound deliveries to meet operational deadlines.<br>• Manage inventory logistics and maintain detailed accuracy based on management directives.<br>• Collaborate with various departments to ensure smooth operations and high customer satisfaction.<br>• Comply with health and safety standards and company procedures.<br>• Participate in special projects and contribute to continuous improvement initiatives.<br>• Maintain effective communication with colleagues and supervisors to meet organizational goals.
We are looking for a detail-oriented and approachable Receptionist to join our team in Markham, Ontario on a contract basis. In this role, you will provide contract support with reception and administrative duties in a collaborative office environment. This position requires excellent organizational and communication skills, as well as the ability to ensure adherence to facility policies, including a nut-free environment.<br><br>Responsibilities:<br>• Welcome visitors with a friendly and detail-oriented demeanor, ensuring they sign in and follow facility protocols.<br>• Clearly communicate the nut-free policy of the facility to all visitors upon arrival.<br>• Manage incoming and outgoing mail, including sorting and distributing items efficiently.<br>• Maintain inventory and organization of office supplies, ensuring availability when needed.<br>• Coordinate lunch and catering orders for meetings, ensuring compliance with dietary policies.<br>• Keep boardrooms and common areas clean and organized, replenishing paper supplies as required.<br>• Conduct routine walkthroughs of the office and lunchroom to ensure cleanliness and presentability.<br>• Provide administrative support, such as data entry, email correspondence, and scheduling appointments.<br>• Monitor front desk access, ensuring security by keeping doors locked when necessary.<br>• Answer and direct calls using a multi-line phone system.
We are looking for a dedicated and detail-oriented Receptionist to join our team on a long-term contract basis in Toronto, Ontario. As the first point of contact, you will play a vital role in providing exceptional service to visitors and clients while ensuring smooth daily operations. This is an excellent opportunity to be part of a dynamic, detail-oriented services environment.<br><br>Responsibilities:<br>• Greet and welcome visitors with a friendly and attentive demeanor, ensuring they feel valued and attended to.<br>• Answer and direct incoming calls promptly, providing accurate information and connecting callers to the appropriate departments.<br>• Maintain a clean, organized, and welcoming reception area to uphold the company’s positive image.<br>• Schedule and manage appointments, meetings, and conference room bookings efficiently.<br>• Handle incoming and outgoing mail, courier services, and deliveries with accuracy and timeliness.<br>• Assist with administrative tasks such as data entry, document preparation, and filing.<br>• Provide support to various departments by coordinating communication and distributing relevant information.<br>• Monitor office supplies and coordinate replenishment to ensure operational continuity.<br>• Uphold confidentiality and security of sensitive information in all interactions and documentation.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Newmarket, Ontario. This is a contract position designed to provide essential support in processing financial transactions, reconciling accounts, and maintaining accurate records during a busy period. The ideal candidate will have a solid understanding of accounts payable processes and experience using QuickBooks Online.<br><br>Responsibilities:<br>• Process invoices, bills, and receipts accurately in QuickBooks Online.<br>• Issue cheques and handle electronic funds transfers (EFT) for payment processing.<br>• Reconcile credit card transactions and prepayments, ensuring all records are accurate and complete.<br>• Verify and code invoices appropriately before entering them into the system.<br>• Assist with data entry tasks to maintain up-to-date financial records.<br>• Perform regular account reconciliations to identify and correct discrepancies.<br>• Collaborate with other finance team members to ensure smooth operations during off-cycle payments.<br>• Organize and file financial documents for easy access and compliance.<br>• Support year-end activities by catching up on outstanding tasks and ensuring all processes are completed.<br>• Double-check all entries and processes to ensure accuracy and completeness.
We are looking for a detail-oriented Financial Analyst to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will analyze financial data, collaborate with various departments, and ensure accuracy in processing and reporting. This position requires a strong analytical mindset and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Analyze accounts payable transactions to ensure accuracy and proper coding before they are entered into the system.<br>• Collaborate with procurement teams to plan purchase orders and ensure invoices are applied to the correct accounts.<br>• Support the facility team by gathering and analyzing statistics to assist in forecasting material and service needs.<br>• Accrue invoices as necessary and ensure compliance with financial reporting standards.<br>• Conduct detailed reviews of financial data to identify trends, errors, and opportunities for improvement.<br>• Follow up with internal staff to address discrepancies and maintain minimal error rates in financial processes.<br>• Utilize accounting software and reporting tools to generate accurate financial reports and support decision-making.<br>• Perform ad hoc financial analyses to address specific business needs and provide actionable insights.<br>• Assist with budget processes, including data collection and analysis to support financial planning.<br>• Maintain thorough documentation of financial transactions and ensure adherence to company policies.
We are looking for a dedicated and detail-oriented Staff Accountant to join our team in Toronto, Ontario. This is a Contract to permanent position, offering an opportunity to contribute to key financial processes and collaborate with various levels of management. The ideal candidate will excel in managing deadlines, ensuring accuracy in financial reporting, and supporting asset-related approvals and reconciliations.<br><br>Responsibilities:<br>• Manage and oversee fixed asset accounting, including capital budgets and depreciation calculations.<br>• Coordinate the completion and review of budgets, ensuring timely and accurate submissions.<br>• Reconcile accounts and investigate variances to ensure financial accuracy.<br>• Collaborate with management at different levels to facilitate asset acquisition approvals.<br>• Perform detailed bank reconciliations and resolve discrepancies efficiently.<br>• Handle accounts payable and accounts receivable processes with precision.<br>• Prepare and post journal entries to maintain an accurate general ledger.<br>• Assist in month-end closing activities by ensuring all financial data is finalized and reported.<br>• Utilize tools like Pivot Tables and VLOOKUP in Excel to analyze and report financial data.<br>• Support financial operations using systems such as SAP, Oracle, NetSuite, and QuickBooks.
We are looking for a detail-oriented Accounting Clerk to join our team in Etobicoke, Ontario. This Contract to permanent position offers an opportunity to contribute to accounts payable and receivable functions in a dynamic work environment. The ideal candidate will thrive in managing financial transactions efficiently and ensuring accuracy in vendor and payment reconciliations.<br><br>Responsibilities:<br>• Process accounts payable invoices, ensuring timely and accurate entry into the system.<br>• Reconcile vendor accounts on a monthly basis, identifying and resolving discrepancies.<br>• Manage accounts receivable by matching remittance details to payments received and clearing invoices using AS400.<br>• Handle daily payment processing, including reviewing notifications and verifying transactions.<br>• Utilize VLOOKUP formulas in Excel to support reconciliation tasks and data analysis.<br>• Communicate with vendors to address any payment inquiries or discrepancies.<br>• Maintain organized documentation and records for financial transactions.<br>• Assist in preparing reports related to accounts payable and receivable activities.<br>• Collaborate with internal teams to ensure smooth financial operations.<br>• Uphold company standards for accuracy and compliance in all accounting processes.
