If you’re an organized, proactive Executive Assistant who thrives in dynamic environments and enjoys supporting high-level individuals, this role offers the flexibility, autonomy, and variety you’ve been looking for. About the OpportunityA privately held family office with global business and personal interests is seeking a forward-thinking Executive Assistant to support a small core team. You’ll play a critical role in keeping operations running smoothly across multiple time zones, balancing periods of fast-paced activity with quieter stretches that require strong self-direction. Key Responsibilities• Manage complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.• Oversee expense tracking, invoice management, and basic accounting coordination.• Serve as a primary point of contact, handling correspondence, scheduling, and communications.• Coordinate projects and tasks for multiple individuals with varying support needs.• Anticipate issues and provide proactive, solution-oriented support.• Prepare documents, take meeting notes, and follow up on action items.• Provide occasional personal assistance, such as reservations, appointments, and ad-hoc tasks. Who You Are• Highly organized and able to manage shifting priorities.• Naturally forward-thinking, always anticipating next steps.• A calm and resourceful problem-solver.• Flexible and adaptable, comfortable with both busy and quiet periods.• Confident handling and coordinating travel arrangements, with occasional travel as needed.• Discreet, professional, and trustworthy with confidential information.

Qualifications• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role.• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).• Proven experience managing complex travel logistics.• Solid understanding of expense management and basic accounting principles.• Excellent written and verbal communication skills.• Experience supporting multiple leaders in a dynamic environment. If this sounds like the role is for you, please apply today! Please reference job number 05060-0013346733 in all correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.

West Vancouver, BC
onsite
Permanent
95000.00 - 105000.00 CAD / Yearly
If you’re an organized, proactive Executive Assistant who thrives in dynamic environments and enjoys supporting high-level individuals, this role offers the flexibility, autonomy, and variety you’ve been looking for. About the OpportunityA privately held family office with global business and personal interests is seeking a forward-thinking Executive Assistant to support a small core team. You’ll play a critical role in keeping operations running smoothly across multiple time zones, balancing periods of fast-paced activity with quieter stretches that require strong self-direction. Key Responsibilities• Manage complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.• Oversee expense tracking, invoice management, and basic accounting coordination.• Serve as a primary point of contact, handling correspondence, scheduling, and communications.• Coordinate projects and tasks for multiple individuals with varying support needs.• Anticipate issues and provide proactive, solution-oriented support.• Prepare documents, take meeting notes, and follow up on action items.• Provide occasional personal assistance, such as reservations, appointments, and ad-hoc tasks. Who You Are• Highly organized and able to manage shifting priorities.• Naturally forward-thinking, always anticipating next steps.• A calm and resourceful problem-solver.• Flexible and adaptable, comfortable with both busy and quiet periods.• Confident handling and coordinating travel arrangements, with occasional travel as needed.• Discreet, professional, and trustworthy with confidential information.
2025-12-06T00:43:55Z