We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Waterloo, Ontario. In this role, you will provide essential support to the president by managing administrative tasks and ensuring the smooth operation of daily activities. This position offers a hybrid work arrangement, requiring in-office presence at least two days per week, including mandatory attendance on Tuesdays. Responsibilities: • Coordinate travel arrangements with travel agents to ensure efficient scheduling and bookings. • Prepare and process expense reports for the president with accuracy and timeliness. • Attend meetings during regular work hours and compile comprehensive notes for reference. • Perform general administrative tasks as needed to support the team and organizational goals. • Utilize Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint, to complete various tasks. • Maintain effective communication via email and phone to address inquiries and provide updates. • Manage inbound and outbound calls with professionalism and attention to detail. • Organize and maintain documentation for meetings, ensuring easy accessibility and accuracy. • Support hybrid work requirements by collaborating effectively both in-office and remotely.

• Minimum of 1 year of experience in an administrative role, demonstrating strong organizational skills. • Proficiency in Microsoft 365 tools, including Word, Excel, Outlook, and PowerPoint. • Ability to coordinate travel arrangements and process expense reports effectively. • Excellent written and verbal communication skills for clear and effective email correspondence and phone calls. • Strong attention to detail when recording meeting minutes and managing documentation. • Experience working in a hybrid work environment with flexibility to adapt to changing needs. • Capability to multitask and prioritize tasks in a fast-paced setting. • Reliable and self-motivated to meet deadlines and support team objectives.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Waterloo, ON
onsite
Temporary
22 - 25.5 CAD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Waterloo, Ontario. In this role, you will provide essential support to the president by managing administrative tasks and ensuring the smooth operation of daily activities. This position offers a hybrid work arrangement, requiring in-office presence at least two days per week, including mandatory attendance on Tuesdays. Responsibilities: • Coordinate travel arrangements with travel agents to ensure efficient scheduling and bookings. • Prepare and process expense reports for the president with accuracy and timeliness. • Attend meetings during regular work hours and compile comprehensive notes for reference. • Perform general administrative tasks as needed to support the team and organizational goals. • Utilize Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint, to complete various tasks. • Maintain effective communication via email and phone to address inquiries and provide updates. • Manage inbound and outbound calls with professionalism and attention to detail. • Organize and maintain documentation for meetings, ensuring easy accessibility and accuracy. • Support hybrid work requirements by collaborating effectively both in-office and remotely.
2026-03-09T00:00:00Z

Administrative Assistant Job in Waterloo, ON | Robert Half