We are looking for a dedicated Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will serve as the first point of contact for students, parents, and staff, ensuring the smooth daily operations of our school. This is a long-term contract position offering a collaborative and supportive work environment. Responsibilities: • Act as the primary contact at the front desk, assisting visitors, parents, and students with inquiries attentively and efficiently. • Accurately manage daily attendance records and update the student information system as needed. • Coordinate and maintain multiple calendars, scheduling appointments and events with precision. • Assist in preparing board reports, including taking meeting minutes and creating presentations. • Handle parent communications regarding student absences, withdrawals, or other arrangements. • Perform general office tasks such as laminating, photocopying, and ordering supplies. • Support teachers and staff with administrative needs, such as managing schedules and appointments. • Help maintain the staff room, ensuring cleanliness and organization, and manage inventory such as coffee supplies. • Optionally supervise students during recess or other breaks as needed. • Build and maintain strong relationships with staff, parents, and the broader school community.

• Proven experience in calendar management and scheduling. • Strong attention to detail, especially when handling data entry and correspondence. • Proficiency in Microsoft Outlook and the ability to learn new software systems. • Excellent interpersonal and customer service skills to interact effectively with a diverse group of individuals. • Ability to work independently and manage multiple tasks with minimal supervision. • Previous experience in an educational or school setting is an asset. • Familiarity with Google Workspace tools is considered a plus. • An adaptable and community-focused mindset.

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Vancouver, BC
onsite
Temporary
23.00 - 24.90 CAD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will serve as the first point of contact for students, parents, and staff, ensuring the smooth daily operations of our school. This is a long-term contract position offering a collaborative and supportive work environment. Responsibilities: • Act as the primary contact at the front desk, assisting visitors, parents, and students with inquiries attentively and efficiently. • Accurately manage daily attendance records and update the student information system as needed. • Coordinate and maintain multiple calendars, scheduling appointments and events with precision. • Assist in preparing board reports, including taking meeting minutes and creating presentations. • Handle parent communications regarding student absences, withdrawals, or other arrangements. • Perform general office tasks such as laminating, photocopying, and ordering supplies. • Support teachers and staff with administrative needs, such as managing schedules and appointments. • Help maintain the staff room, ensuring cleanliness and organization, and manage inventory such as coffee supplies. • Optionally supervise students during recess or other breaks as needed. • Build and maintain strong relationships with staff, parents, and the broader school community.
2025-09-05T22:49:05Z

Administrative Assistant Job in Vancouver | Robert Half