We are looking for a Project Assistant to support a non-profit organization in Toronto, Ontario through a Long-term Contract opportunity. In this role, you will help keep projects organized by coordinating meetings, maintaining accurate records, and supporting regular status reporting. The ideal candidate brings strong administrative judgement, clear communication skills, and confidence using Microsoft Office tools to keep project information current and accessible.<br><br>Responsibilities:<br>• Coordinate calendars, arrange meetings, and ensure participants receive the information they need in advance.<br>• Maintain project tracking tools by updating timelines, action items, feedback, and progress notes in Microsoft Planner and related documents.<br>• Enter and organize project data with accuracy, ensuring records remain complete, current, and easy to retrieve.<br>• Prepare routine status updates and summaries to support project visibility for internal stakeholders.<br>• Assist with document management by organizing files, scanning materials, and maintaining orderly administrative records.<br>• Support day-to-day office and project coordination tasks to help timelines stay on track and priorities remain organized.<br>• Create and update spreadsheets, reports, and presentation materials using Microsoft Excel, Word, and PowerPoint.<br>• Provide responsive administrative support and clear communication when handling project-related inquiries and follow-up.

• At least 2 years of experience in a Project Assistant, project coordination, or office administration role.<br>• Hands-on experience using Microsoft Planner to monitor tasks, updates, or project activity.<br>• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.<br>• Proven accuracy in data entry and record maintenance within a fast-paced administrative environment.<br>• Excellent written and verbal communication skills with the ability to interact effectively with a range of stakeholders.<br>• Strong organizational skills with the ability to manage timelines, priorities, and multiple assignments at once.<br>• Experience providing customer service or administrative support in a detail-focused setting.

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