We are looking for an Administrative Assistant to join a team on a contract basis. In this role, you will provide dependable administrative support through careful information management, document review, and day-to-day coordination. This opportunity is well suited to someone who is highly organized, attentive to detail, and comfortable handling multiple priorities while maintaining accurate records and clear communication. Responsibilities: • Maintain and update Excel-based tracking tools to ensure information on potential out-of-home placement options remains current and well organized. • Perform preliminary research and conduct initial screening activities to gather relevant details on prospective resources. • Monitor agency licensing status, record expiry dates, and keep related documentation up to date for follow-up. • Review submitted invoices against approved plans, confirm basic expense accuracy, and flag items that require additional assessment. • Provide general administrative assistance to the team, including managing documents, correspondence, and other support tasks as needed. • Enter and update data with a high degree of accuracy while preserving consistency across records and spreadsheets. • Communicate with internal and external contacts in a clear and organized manner to obtain information, clarify details, and support service coordination.

• Strong data entry capabilities with a demonstrated commitment to accuracy and completeness. • Advanced Microsoft Excel skills, including building and maintaining spreadsheets that are practical, clear, and easy for others to use. • Previous customer service experience supported by strong verbal and written communication abilities. • Excellent attention to detail, particularly when reviewing invoices, supporting documents, and expense information. • Proven ability to identify inconsistencies, document concerns, and escalate issues appropriately for further review. • Strong organizational and time-management skills, with the ability to handle multiple responsibilities independently. • Proficiency with Microsoft Office applications, including Outlook, Word, and PowerPoint. • A proactive and resourceful approach to gathering information and resolving routine administrative issues.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Hamilton, ON
onsite
Temporary
25 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team on a contract basis. In this role, you will provide dependable administrative support through careful information management, document review, and day-to-day coordination. This opportunity is well suited to someone who is highly organized, attentive to detail, and comfortable handling multiple priorities while maintaining accurate records and clear communication. Responsibilities: • Maintain and update Excel-based tracking tools to ensure information on potential out-of-home placement options remains current and well organized. • Perform preliminary research and conduct initial screening activities to gather relevant details on prospective resources. • Monitor agency licensing status, record expiry dates, and keep related documentation up to date for follow-up. • Review submitted invoices against approved plans, confirm basic expense accuracy, and flag items that require additional assessment. • Provide general administrative assistance to the team, including managing documents, correspondence, and other support tasks as needed. • Enter and update data with a high degree of accuracy while preserving consistency across records and spreadsheets. • Communicate with internal and external contacts in a clear and organized manner to obtain information, clarify details, and support service coordination.
2026-10-27T00:00:00Z