Privacy statement

Robert Half BV and Robert Half Project Sourcing BV

This Privacy Notice ("Notice") describes how Robert Half BV (temporary workers, candidates for permanent jobs and independent Interim managers) and Robert Half Project Sourcing BV (Project Consultants) (hereinafter collectively ("we", "us", "our" or "Robert Half") may use, process, store and disclose Personal Data we collect about individuals, including if you register with us via our Candidate Registration process, through this website and from other sources, such as when you apply for a job through job sites. The types of data we collect are described in the section below "Your Personal Data and how we collect it".

Robert Half BV and Robert Half Project Sourcing BV act as joint data controllers. This means that we both share responsibility for how your personal data is processed. We take this responsibility seriously and are committed to protecting your personal data and respecting your privacy.

It is important that you read this Notice together with any other Privacy Notice we may provide such as the Notice contained in our Candidate Registration form and any specific privacy notices provided to you on certain occasions when we are collecting or processing your Personal Data so that you are fully aware of how and why we are using your Personal Data. This Privacy Notice supplements other Notices you may receive from us and is not intended to override them.

This website is not intended for children and we do not knowingly collect data relating to children.

Contact Details

If you have any questions about how we use your Personal Data, contact us at: [email protected]

Joint Controllers

Robert Half BV and Robert Half Project Sourcing BV share a client and candidate database. If you respond to a job posting or if you are already registered with us as a candidate or client contact, we may share and process your data, including your Personal Data, for the purposes described in this Privacy Notice.

If you register as a candidate with one of the joint Controllers, or if your data is registered as a contact person, your data will be included in our database Salesforce, and both Controllers may process your Personal Data and you may be contacted, by mail or telephone, in the context of their specific activities (temporary jobs, permanent jobs or project consultancy).

If you give your consent to receive marketing then you may receive marketing from both joint Controllers. You may unsubscribe from marketing at any time at any time by clicking on the unsubscribe link in the email.

We have entered into an agreement pursuant to Art. 26 of the GDPR (General Data Protection Regulation) in which we undertake, among other things, to jointly:

determine the purposes and means of processing your Personal Data;

establish a procedure to provide you with a timely response should you wish to exercise your rights under Article 15 et seq. of the GDPR;

adopt this Privacy Notice.

Your Personal Data, and how we collect it and the purposes for which we process it.

We collect different types of personal data depending on our relationship with you and you may be in one or more of these categories:

website visitors;

an individual applying for a job via our website or through a job site;

candidates registered with us who are seeking temporary employment or a permanent position;

candidates for a function as project consultant;

candidates seeking assignments as independent interim managers;

job applicants applying for employed roles working for Robert Half regardless of their role

internal employees carrying out work and operational activities connected to the performance of our business operations;

business contacts at clients, hiring organisations and suppliers of goods and services.

Etc.

Website visitors

We may collect Personal Data that you provide through our website, for example, when browsing the website, when completing online forms, using the “contact us” function, downloading documents, subscribing to receive marketing communications from us, participating in surveys, registering for events and when you provide feedback.

Depending on the nature of your enquiry or activities on our website we can collect the following categories of Personal Data from you:

your name and contact information (email, home address and phone number);

your job search criteria and preferences, employment experience, salary, and other background information;

the login ID and password created by you

technical data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical data about you if you visit other websites employing our cookies. Please see our Cookies Policy for further details;

usage data including information about how you use our website and services;

other Personal Data that you voluntarily choose to provide to us, including in your enquiry, emails and/or through customer survey responses.

You can request us to send you Job alerts through the website by completing your job search criteria and preferences. You can stop receiving these job alerts at any time by clicking on the unsubscribe link contained in the job alert email.

We process the above data, depending on the nature of your interaction with us, to provide you with the content of the web pages you access, to ensure the security of our IT systems; to improve and develop our business and services; manage events and webinars; enable content downloads and lead capture; deliver relevant services, information, and marketing communications; and ensure the proper functioning and personalization of our website.

If you apply for a job via our website or through a job site and your application is considered suitable for the role, we will contact you to request you to complete our candidate registration process. Unsuccessful job applications are retained for 6 months and at the end of the retention period, your application and personal data will be automatically deleted.

Searching this website for jobs

You can use our website to search for job opportunities based on the criteria you enter in the search form. As long as you only use the search function to view listings, no Personal Data is collected. We only record your Personal Data when you choose to apply for a position. You can apply by uploading your CV directly or by transferring your data from LinkedIn.

Once you applied, you will be asked to officially register as a Candidate (see section below).

Contacting us

You can contact us using the details provided on our website, choosing any communication method you prefer. When you reach out, we process your basic contact information (such as your name, address, or email) and the contents of your message for the purpose of receiving and responding to your enquiry. We receive this data directly from you, and you are under no legal or contractual obligation to provide it. If your message relates to a contract or pre-contractual steps, we process your data under Art. 6(1)(b) GDPR. Otherwise, we rely on our legitimate interest under Art. 6(1)(f) GDPR.

Consent Management

Our website uses a consent management tool to handle cookie preferences. When you visit, we may collect data such as the date and time, browser details, IP address, and your consent choices. This allows us to offer you cookie control options and document your consent as required under GDPR (Art. 5(2)) and is necessary to ensure the revocation of consent and to control the setting of cookies. Processing is based on your consent Art. 6(1)(c) GDPR.

Whistleblower System

We provide a whistleblower system to allow employees and external parties to confidentially report potential compliance violations. If you use this system, we may process your contact details and the content of your report. If necessary for investigation, personal data of the accused may also be processed. Legal basis includes Art. 6(1)(c), 6(1)(a), and 6(1)(f) GDPR, depending on the situation. Data is collected from whistleblowers, internal teams, or third parties. Personal data is retained as long as needed for investigation and legal purposes, then anonymized or deleted.

Registering as a Candidate (including project consultants)

We will collect your Personal Data directly from you during in person interviews, video and online meetings and from other sources including when you apply for a job through job sites, directly through our website, from Social Media sites such as LinkedIn, Facebook and Twitter or when you provide us with your details during a job fair, promotional, networking or training event.

When you ask us to provide you with work finding services or to be hired as a project consultant, we will ask you to register as a Candidate. We support you not only during your current job search, but also after a successful placement, whether as a temporary agency worker, in a permanent role, as an independent contractor or project consultant, by helping you expand your skills, update your candidate profile, and further develop and improve your professional career. And our relationship continues to exist until you inform us specifically you no longer want our continued career guidance and support.

During our Candidate Registration process we will collect your Personal Data directly from you, your CV, from employment and/or educational referees and via online tests and (online) assessments you may perform at our request. We may disclose your Personal Data to our Clients in UK, Europe and outside the EEA for relevant job vacancies or projects or to third parties that are engaged by our clients and operate under their responsibility, such as such as vendor management systems, managed service providers, or brokers) for the purpose of filling job vacancies.

Our Clients may request additional Personal Data about you in relation to their job vacancies, projects and requirements. Your Personal Data will be securely stored in our online candidate database.

The categories of Personal Data we may collect include:

your Identity (your full name, previous names, evidence of change of name); gender, date of birth and marital status);

evidence of your right to work which may include a photograph, nationality, place of birth, driving license, etc (in accordance with legal requirements);

contact details including your email, home address and phone numbers so that we can contact you by email and text message;

bank account and social security details (so we can make payments to you and account for);

Payroll information such as: your national registry number, your address, your seniority, your marital status, your bank account number, your family composition, your date of birth, your phone number, your email address

your job search criteria, preferences and expectations;

your qualifications, skills, experience and training;

current and desired remuneration and other benefits;

educational history;

employment history;

details of employment and/or educational referees;

The name of an emergency contact person;

details of disabilities (where provided by you and if it is relevant);

details of your referees and the references provided;

other information contained in your CV or that you choose to provide to us;

Background information, including criminal background information, if and insofar as this is legally allowed and/or required;

technical data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical data about you if you visit other websites employing our cookies. Please see our Cookies Policy for further details;

profile data including your username and password, your interests, preferences, feedback and customer survey responses;

usage data including information about how you use our website and services;

marketing and communications data including your marketing and communication preferences.

You are not required to provide all of this data. However, if you choose not to, it may limit our ability to provide you with our services. Personal Data that you have provided to us is visible to all employees of the Joint-Controllers in Belgium who are required to reasonably have access to the shared database for the execution of their role, even if you have sent your information to a particular office or Controller.

We use, process, store and disclose your Personal Data and other data we collect including during our Candidate Registration process, to provide you with the services provided in this Notice. This includes sending you job alerts through this website and by email, temporary assignments, project related work and permanent and fixed or open term contract placements in finance, accounting, technology, administrative, legal, marketing and other related roles, employment opportunities and career-related information. Robert Half will process your Personal Data in accordance with this Notice as well as with the information made available in other documents provided to you, applicable to the type of work you are seeking.

We also process your personal data for other legitimate interests in connection with our business such as providing service announcements, communications relating to changes to this Notice, producing statistics, analysing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, financial, legal and regulatory obligations and duties.

As part of our services, our employees may, among other things, send you job alerts via email or other communication channels. You can stop receiving these job alerts at any time by clicking on the unsubscribe link contained in the job alert email.

We want to ensure we keep your personal data accurate and up to date and we may ask you to complete and sign our candidate registration form and/or provide us with an updated CV on regular basis to help us to do this. The basis we process your personal data for these purposes is described in this Notice in the section "The Legal Basis for Processing Your Personal Data."

When we collect personal data from you directly, we will provide a link to this privacy notice at the time we collect the data. When we obtain personal data indirectly, we will provide a link to this privacy notice when we first contact you, first pass the data to a third party or within a month, whichever is the later.

Continued Support

If you’ve applied for a job through our website, a job portal, social media (e.g., LinkedIn, Xing, Facebook, Instagram, X), or expressed interest in our services during events or by other means, and have submitted a completed registration form, you have been added to our candidate database. We support you not only during your current job search but also after a successful placement, by helping you develop your skills, refine your candidate profile, and advance your career. We process personal data such as your contact information, CV details, salary expectations, and other career-related information you provide. This data is collected directly from you and processed under your consent (Art. 6(1)(a) GDPR) and Art. 6(1)(b) GDPR as part of pre-contractual measures. While not legally required, without this data we may be unable to offer full support. We will retain your data for as long as you wish us to support you with your career. You may at any time ask us to stop supporting you with your career and to delete your data. Please inform your recruitment consultant accordingly.

Learning platform/e-learning

At Robert Half, we believe staffing services go beyond simply placing you in a job. We’re also committed to supporting your ongoing professional development by helping you continue your education, build new skills, and expand your specialist knowledge.

To support this, we offer access to an extensive online learning platform that contains thousands of courses across a wide range of topics, including technical skills, soft skills, leadership development, industry-specific knowledge, and more. These courses are designed to help you grow in your current role, prepare for new opportunities, and stay competitive in the job market.

If you're interested in accessing this platform, simply contact the Robert Half branch of your choice. Upon request, we will provide you with personal login details so you can start exploring and attending these online courses, completely free of charge.

Applicants for Employed Roles (excluding project consultants)

If you are applying for a role as our employee, we will collect Personal Data from you during in person interviews, video and online meetings, via your CV, referees, professional and educational organisations, (online) assessments and other sources.

We can process, amongst others, the personal data listed in the section: “Registering as a candidate for work finding services”

We will process your Personal Data for the purposes of administering the application, managing the internal hiring process and assessing your suitability. We will store your Personal Data securely in our confidential online HR database. Your Personal Data cannot be viewed or accessed by anyone except for members of HR and Talent Acquisition in the UK, Europe and the US and other staff if they are connected to the hiring process, such as interviewing, assessing your suitability for the role you have applied for and communicating with you. We do not share our HR database with any group companies and we will take steps to ensure that your Personal Data is adequately protected, secure and kept confidential. If we engage a third party to provide pre-employment screening services or testing, we will inform you and ask for your consent and will ensure that access is limited to the Personal Data that is compatible with those services and the service provider is contractually obliged to comply with applicable data privacy laws, confidentiality and provide adequate safeguards to keep your Personal Data secure until it is deleted or anonymised (so that you can no longer be identified).

By applying for employment with us, you consent to us processing your Personal Data for these purposes. You have the right to withdraw your consent at any time. If you withdraw your consent, we will not be able to continue with your application.

If your employment application is unsuccessful, we will retain your Personal Data on our HR database for a period of 6 months for the purposes of evidencing that we have conducted the recruitment process in a fair and transparent way and have not discriminated against applicants on prohibited grounds. We may ask if we can retain your CV data for up to 12 months if we consider that you may be suitable for future roles. We will only do this with your consent and you can withdraw consent at any time and ask us to delete your CV and personal data.

We do not use automated decision-making technologies to make final or conclusive decisions about your employment and a member of our staff will always be involved in your application process.

Special Categories of Personal Data

Information about your health and/or judicial/criminal records will only be processed if this is relevant to your job application (for example to enable us to assess whether these present grounds for not taking your candidate registration or job application further) and in compliance with legally imposed restrictions. We will inform you and seek your consent before doing so. If you choose to provide us with special categories of Personal Data (for example, in your CV) and we do not need it, we will disregard that data. Special categories of Personal Data will be processed in accordance with the restrictions imposed by law and will not be retained for longer than necessary before being deleted.

Our Clients and Suppliers

If you are a Client or supplier or a potential client or supplier, of goods and services we will collect and process information about individuals in your organization. We may enter the individual’s name and business email address in to our database as a designated corporate/business point of contact for that organization, together with the individual’s other business contact data. We process personal data about business contacts, for the purposes of providing our services, for invoicing and approving timesheets (when we have supplied agency workers), or as a recipient of the supplier’s goods and services. If the individual business point of contact is also a registered candidate we may be processing additional Personal Data for work finding and other purposes as described in this Privacy Notice. The source of a corporate point of contact may be the individual themselves, or their name and business details may be provided to us by a member of their HR or Procurement department or another hiring manager or existing business contact or a candidate we have placed at the organization. We may also obtain these details from websites, social media and other sources. This processing is necessary for the purposes of our legitimate interests in providing our services, managing business relationships, managing our business relationships and/or to fulfil a contract. We may send business to business marketing to business points of contact. Individuals can unsubscribe from marketing at any time by clicking the ‘unsubscribe’ link included in our marketing emails or by contacting: [email protected]

Survey respondents

If you are registered with us as a candidate, or if we have placed employees with your company, we may occasionally invite you to participate in a satisfaction survey. Participation is entirely voluntary, and you can opt out of future survey emails at any time by clicking the ‘unsubscribe’ link provided.

We process survey responses based on your consent under Article 6(1)(a) GDPR. This allows us to gather valuable feedback to better understand your experience and continuously improve the quality of our services for both candidates and clients.

Event participants

We regularly organise events and job fairs for interested candidates and employers, and we also participate in similar events organised by third parties. When these events are open to a restricted group or include presentations where materials are made available afterward, we may collect and process your personal data if you attend and request to receive such materials.

We use this data to manage your participation—for example, to verify your eligibility to attend, send your invitation, welcome you at the event, and follow up by sending you the requested documents or presentation materials.

We process your personal data for these purposes based on your consent, which you may withdraw at any time.

How we use your Personal Data

We use, process, store and disclose your Personal Data and other data we collect including during our Candidate Registration process, to provide you with the services provided in this Notice. This includes sending you job alerts through this website and by email, temporary assignments, project related work and permanent and fixed or open term contract placements in finance, accounting, technology, administrative, legal, marketing and other related roles, employment opportunities and career-related information. Robert Half will process your Personal Data in accordance with this declaration as well as with the information made available in other documents provided to you, applicable to the type of work you are seeking.

In the context of our services we can disclose your data to our customers. We limit the information that we provide to those that are necessary to assess your suitability for the vacancy (e.g. name, education, experience, etc.) and only send your Personal Data after we have obtained your consent to do so.

Personal Data that you have provided to us is visible to all employees of the Joint-Controllers in Belgium who are required to reasonably have access to the shared database for the execution of their role, even if you have sent your information to a particular office or Controller.

We will also process your Personal Data for other legitimate business purposes such as producing statistics, analyzing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, legal and regulatory obligations and duties.

Our success is dependent on efficiently matching candidates to clients’ vacancies and projects. In this context we use artificial intelligence (AI) provided by Textkernel (“TK”), a third party based in the EU as this assists our recruitment consultants perform the search and match of proposed candidates with client job vacancies or projects more efficiently. As soon as a data subject applies or submits their CV, their personal data is processed by the TK AI and matched against clients’ job vacancies and projects. Data subjects whose personal data are not already held in our database will be invited to register – refer to the section “Registering as a Candidate”. The benefit of the AI search and match capability is that it supports our recruitment consultants to search more CVs and match personal data against clients’ job vacancies and projects faster, ignoring irrelevant data.

Our recruitment consultants are presented with a list of proposed candidates that are potentially suitable for a client’s vacancy or project but it does not lead to automated decision-making. Our recruitment consultants decide which candidates to shortlist for a specific client’s job or project, based on their expertise, knowledge of the job market, insight into the client’s business and requirements for the role, candidate discussions and other relevant criteria. Clients’ (through their hiring personnel) decide which candidates to select for interview (if any). Our clients’ hiring personnel (not our AI tool) make the final decision on which candidate to select for their job or project (if any) and ultimately to proceed to hire/engage/employ the candidate.

If you would like more information about our AI tool and/or if you wish to object to the processing of your personal data by our AI tool contact: [email protected]

If you object to the processing of your personal data by our AI tool our recruitment consultants will continue to provide work finding services using other methods to search for job opportunities for you. The personal data of candidates who are no longer available for work, not actively seeking a job, have recently commenced permanent employment or who object the processing of their personal data by AI, will be deleted by our AI service provider.

Candidate online web account

Candidates applying for a job vacancy via our job alerts, submitting an unsolicited application, and registered candidates, have the option to apply for an online web account. This online account provides you with direct access to some of your personal data and enables you to keep this data accurate and up to date, manage and update your marketing preferences, and change the account passphrase. The basis we process personal data for these purposes is to fulfil the user agreement. We retain the personal data: for as long as you continue to use your online account; until you make a request to delete your online account; or until you no longer wish to receive our services and request us to delete your personal data from our candidate database. Refer to the section How long we retain your personal data.

Artificial Intelligence (AI)

Our success is dependent on efficiently matching candidates to clients’ vacancies or projects. In this context we use AI tools provided by a third party Textkernel BV (TK) based in the EU and Azure OpenAI provided by Microsoft Corporation (One Microsoft Way, Redmont, WA 98052-6399, USA). TK AI assists our recruitment consultants perform the search and match of proposed candidates with client job vacancies or projects more efficiently. When you apply to a job advert or submit your CV, your personal data is processed by the TK AI and matched against clients’ job vacancies or projects. If we do not hold an existing candidate record in our database, you will be invited to register – refer to the section Registering as a Candidate for work finding services. Before you register, we rely on our legitimate interests to use TK AI to process your Personal Data, and your consent when you complete our candidate registration process.

The benefit of the TK AI search and match capability is that it supports our recruitment consultants to search more CVs and match personal data against clients’ job vacancies or projects faster, ignoring irrelevant data. Our recruitment consultants are presented with a list of proposed candidates that are potentially suitable for a client’s vacancy or projects but it does not lead to automated decision-making. Our recruitment consultants decide which candidates to shortlist for a specific client’s job, based on their expertise, knowledge of the job market, insight into the client’s business and requirements for the role, candidate discussions and other relevant criteria. Clients’ (through their hiring personnel) decide which candidates to select for interview (if any). Our clients’ hiring personnel (not our AI tools) make the final decision on which candidate to select for their job or project (if any) and ultimately to proceed to hire/engage/employ the candidate they selected. TK deletes the personal data of candidates who are no longer available for work, not actively seeking a job, have recently commenced permanent employment or object the processing of their personal data by TK AI.

We use rhGPT powered by Microsoft Azure OpenAI to generate anonymous profile summaries for candidates and create job descriptions based on client requirements, to enhance the efficiency, speed and quality of our internal processes and to optimize the delivery of our services to clients, seeking to fill job vacancies and benefitting candidates seeking new job opportunities. rhGPT is securely segregated within our cloud environment. The prompts (input), responses (output) and documents attached to prompts :

are not accessible to Microsoft or other Azure customers;

are not used to improve/train the Azure OpenAI or rhGPT;

are not used to improve/train any Microsoft or third party products and services; and

are not used for automated decision making or profiling; and

Prompts, responses and documents are automatically removed from rhGPT after 30 days. We rely on the same legal basis for processing personal data as for our use of TK AI above.

Our staff receive AI training and instructions on how to use our AI tools. Personal data processed by our AI tools is in accordance with the GPDR, this Privacy Notice and applicable internal policies and procedures.

If you would like more information about our AI tools and/or if you wish to object to the processing of your personal data by our AI tools contact: [email protected].

If you object to the processing of your personal data by our AI tools our recruitment consultants will continue to provide work finding services using other methods.

Applying for jobs in other countries

If you apply for a job advertised by Robert Half in a country based outside Belgium, and your application is considered suitable for the role, your Belgian candidate record and personal data we have collected will be shared with Robert Half in that country to facilitate your application for that role. Robert Half recruitment consultants in that country will communicate with you directly in relation to the requirements for their job and process your personal data in accordance with the GDPR.

Change of Purpose

We will only use your Personal Data for the purposes for which we collected it (e.g. the provision of work finding services if you are a candidate or to consider you for employment if you are a job applicant), unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. Where this is the case, we will comply with the rules contained in this Statement as well as in the relevant legislation.

Transferring your Personal Data outside of Europe

Robert Half is part of an international group of companies operating globally. We may share some of your Personal Data with our group companies, including Protiviti, a consultancy firm, our parent company Robert Half Inc., based in the United States, and other group or third party companies within or outside the European Economic Area (EEA), who may use and process your Personal Data for similar purposes as described in this Privacy Notice, such as client or suppliers.

The data protection laws outside Europe may not provide an equivalent level of protection to those inside Europe and in these circumstances, we will take steps to ensure that your Personal Data is adequately protected, secure, kept confidential and that we have a lawful basis for the transfer.

Our group companies have entered into Standard Contractual Clauses approved by the European Commission and UK Information Commissioner as providing personal data with equivalent protection that personal data has when it is processed within UK/EEA. If we transfer your personal data to third party recipients (who are not group companies) located outside the UK, EEA or in a location that does not have adequacy status, we will require the recipients to sign the standard contract clauses containing approved appropriate additional safeguards and when required, we will incorporate adequate technical and organisational measures to protect the data from surveillance and monitoring by public authorities in the third country. We impose appropriate contractual security, confidentiality and other obligations on to third parties (including those located in the UK/EEA) based on the business relationship, the nature of the services and the types of personal data processed.

Disclosing your Personal Data to 3rd Parties

To the extent necessary or appropriate, Robert Half may disclose your Personal Data to external 3rd Parties (who are not members of the Robert Half group of companies) for legitimate and commercial purposes for the management and conduct of the business, in the following circumstances:

to our clients in the context of private employment mediation (temporary employment and/or recruitment).

to our clients in the context of performing assignments or projects.

to our customers in the context of social elections, in accordance with the restrictions of the applicable legislation. In particular, the following information can be passed on to the customer: your name, your (e-mail) address, your date of birth, your status, your period of employment with the customer as well as your national register number (if this is necessary to identify in case of electronic voting).

to companies and individuals we employ to perform business functions and services on our behalf. Examples of service providers include: providing payroll services to enable us to pay our employees and temporary workers who work on client premises; background screening and verification services; providers of data analysis services including the assistance of artificial intelligence for the purpose of efficient search and match of proposed candidates with client job vacancies; providing AI matched job recommendations; data security such as virus scanning; data storage facilities including in the US and the Cloud; hosting our Web servers; managing job posting applications and CVs submitted through job sites; analyzing data and producing statistics and legal, accounting, audit and other professional services.

To companies that perform screening for us. Examples of such services include: screening against terrorism and other sanction lists, screening of your background and investigations requested by certain customers. Such screenings take place only to the extent permitted by law.

to government agencies including: Police and other law enforcement agencies; regulatory and supervisory authorities; credit reference agencies and 3rd parties performing sanctions and terrorism checks.

to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to: (a) comply with the law requiring such disclosure; (b) protect the rights or property of Robert Half or its group companies; (c) prevent a crime, protect national security or for fraud detection or prevention; or (d) protect the personal safety of individuals using our website or members of the public.

to 3rd parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, we will let you know.

to IT consultants carrying out testing and development work on our IT systems.

to service providers who we may appoint as data processors and to other service providers who may be based outside the EEA.

Where applicable, we will impose appropriate contractual, security, confidentiality and other obligations on to 3rd party service providers and processors we have appointed, based on the nature of the services they provide to us. We will only permit them to process your Personal Data in accordance with the law and our instructions. We do not allow them to use your Personal Data for their own purposes and when our relationship ends we will ensure your Personal Data is retained for the period we instruct, and securely returned or destroyed (or anonymized so that you no longer can be identified).

Some of these 3rd parties are also controllers responsible for processing your Personal Data for their purposes, for example, the local tax authority is a controller for tax purposes. We may not be able to impose obligations or restrictions on these controllers in connection with how they process your Personal Data.

The above mentioned third parties may be located both within and outside the EEA. In the latter case, we will take the necessary measures as described above.

Keeping your Personal Data Secure

We have put in place appropriate security measures to prevent your Personal Data from being lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to do so.

We have put in place procedures to deal with any suspected Personal Data breaches and we will notify you and the applicable supervisory authority of a breach where we are legally required to do so.

How long we Retain your Personal Data

Robert Half will retain your Personal Data for as long as necessary to fulfil the purposes that we collected it for. This means we will keep your personal data throughout the period of your relationship with us (as long as we are providing career services, such as expanding your skills, updating your candidate profile, and further developing and improving your professional career, even if we have not placed you in a job) and whilst we are providing you with work finding services, administering a job application and keeping in contact with clients and hiring organisations and after our relationship ends.

If you no longer wish to receive our services you have the right at any time to request us to delete your personal data from our candidate database. When we have deleted your data, we may retain your name and email address on our suppression list for 7 years (or until you apply for another job or ask us to provide work finding services and then will we check with you before removing your data from our suppression list).

Where there is no retention period stated in law, we determine the appropriate retention period for Personal Data by considering the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of the data, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymize your Personal Data (so that it can no longer be associated with you and we cannot identify you). We do this for research or statistical purposes in which case we may use this anonymized data indefinitely without further notice to you.

You can request more details of the retention periods applicable to your personal data by contacting us at: [email protected]

Your Legal Rights

Make a Data Subject Access Request to access your Personal Data at any time. This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.

Request correction of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate Personal Data we hold about you corrected, although we may need to verify the accuracy of the new data you provide to us.

Request erasure / deletion / removal of your Personal Data. This enables you to ask us to delete or remove your Personal Data where we do not have a valid reason to continue to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with local law. Please Note: we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your Personal Data where we are relying on a legitimate interest (or those of a 3rd party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to process it.

Data Portability / Request the transfer of your Personal Data to you or to a 3rd party. We will assist you with this transfer to a 3rd party either by transferring your Personal Data for you or by providing you with a copy in a machine-readable format. Please Note: this right only applies to automated information which you initially provided consent for us to use or where we used the Personal Data to perform a contract with you.

Report Title	Candidate Information	Objects
Personal details	Full name, address, phone number, e-mail (business/personal), nationality, place of birth, birthdate, gender Online presence URLs Emergency contact name and phone	Contact home address Phone Online presence
Eligibility details	National ID, tax information Work visa / passport details Full name, business phone number and company name of job references	Contact Candidate country eligibility
Education and skills	Skills and skill test results Education certifications and qualifications with dates Industries worked in	Contact Candidate skills
Work history	Work history (employer, job title/function, employment dates, remuneration)	Contact Candidate employment history
Job placement/role	Job placement /employment (company, job title/function, start date, end date, compensation/pay rates, worksite addresses)	Contact Job order Company address

Withdraw consent at any time where we are relying on your consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

We want to ensure we keep your Personal Data accurate and up to date. In addition to your legal rights, you may ask us to make changes or request a copy of your Personal Data informally, by contacting your local Robert Half branch.

Additional information, Response Times and Fees

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Information (or to exercise any of your other rights or when you make an informal request). For example, we may request additional Data or request a copy of your identity document. This is a security measure to ensure that Personal Data is not disclosed to any person other than the individual who has the right to receive it. We may also contact you to ask you for further information in relation to your request to help us locate your data and to speed up our response.

We try to respond to all legitimate requests within one month. It may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee to exercise any of these rights. However, we may charge a reasonable fee if your request is unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

The Legal Basis for processing your Personal Data

We have set out a short description of main ways we will collect, store, process, share and disclose your Personal Data and the legal bases we rely on to do so. We have also identified what our legitimate interests are, where appropriate.

We will only use your Personal Data when the law allows us to. Most commonly, we will use your Personal Data in the following circumstances:

to fulfil a contract we are about to enter into or have entered into with you (GDPR Article 6(1)(b));

where it is necessary for the purposes of our legitimate interests (GDPR Article 6(1)(f));

when it is necessary for compliance with a legal or regulatory obligation (GDPR Article 6(1)(c)); and

when you consent (GDPR Article 6(1)(a)).

A legitimate interest is when we have a business or commercial reason to use your information in conducting and managing our business. We will consider and balance any potential impact on you and your legal rights when we process your Personal Data for our legitimate interests. We do not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required for compliance with a legal or regulatory obligation or permitted to by law).

Purpose/Activity	Type of Personal Data	Lawful basis for processing Personal Data
Processing your Personal Data to offer you career services or to carry out an application process with you to establish an employment relationship with you. We use your Personal Data to provide you with career services including: sending you details of available job opportunities and job alert emails in accordance with your job search preferences and criteria, providing an online web account, career advice, asking you to complete online skills tests, providing your CV, test results and/or background screening and verification (including when relevant and to the extent necessary, special category and/or criminal convictions data) to clients in relation to their job vacancies / roles, to communicate with you, answer your queries, analyse your CV and find a suitable position for you, create a candidate profile for you, conduct job interviews, pay your wages (if you are a temporary worker) and invoice clients for the placements we make. etc. In certain cases, we may need to verify the information you provide on your work experience, verify your qualifications and required reliability, compare your main data with sanctions lists and other public lists and registries, including terror and embargo lists and PEP lists (only if required by law).	Name and address Phone number Email address Information in your CV Information about your training/education References Professional experience Job references Salary expectations, Career ambitions Results of security audits Nationality Residence and work permit Photos Language skills, Test results. Special categories of Personal Data only on the basis of your consent, insofar as we are obliged to do so for reasons of labour and social law, or for reasons of equal opportunities.	Your consent (Art. 6 (1) (a) GDPR The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Legal or regulatory obligation that we must comply with(in compliance with applicable regulations)( Art. 6 (1) (c) GDPR) Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your special data categories only on the basis of your consent (Art. 6 (1) (a), Art. 9 (2) (a) GDPR).
Processing your Personal Data when you register with us and make your application details available to us and or submit your CV through our website, a job site; to register you as a candidate to find employment; when you apply directly or through a job site to us and manage your application for employment.	Name and address Phone number Email address Information in your CV Information about your training/education References Professional experience Job references Salary expectations, Career ambitions Results of security audits Nationality Residence and work permit Photos Language skills, Test results. Special categories of Personal Data only on the basis of your consent, insofar as we are obliged to do so for reasons of labour and social law, or for reasons of equal opportunities.	Your consent (Art. 6 (1) (a) GDPR The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Legal or regulatory obligation that we must comply with(in compliance with applicable regulations)( Art. 6 (1) (c) GDPR) Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your special data categories only on the basis of your consent (Art. 6 (1) (a), Art. 9 (2) (a) GDPR).
For clients, customer contacts and service providers (and their contacts), we process Personal Data to offer you our recruitment services, to communicate with you and find suitable candidates for your vacancies.	Company name: Name and address Contact details of business contacts Phone number Your feedback on candidates Contract data and accounting data Information on vacancies and required profiles	The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR).
Processing your Personal Data to send you promotional information, newsletters and other electronic promotional information , to keep you informed about job opportunities, our salary guide, events, events and other content.	Name Email address Phone number Your marketing information and job preferences	Your consent (Art. 6 (1) (a) GDPR).
To manage our relationship with you, regardless of your capacity, among other things: Notifying you of changes to our Agreements or Privacy Notice To ask you to give your opinion or feedback or complete a survey administrative and IT services to propose you for positions, place you in temporary assignments with our clients, process performance statements, payroll and other payments, tax deductions, issue pay slips, etc.	Identity Email address Profile/Research Marketing and Communications	Your consent (Art. 6 (1) (a) GDPR The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
Transferring your Personal Data to companies in our group (including Protiviti) and other companies, whether outside the EU or not	Name and address Phone number Email address Information in your CV Information about your training/education References Professional experience Job references Salary expectations, Career ambitions Results of security audits Nationality Photos Language skills, Test results.	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your consent (Art. 6 (1) (a) GDPR).
Processing your Personal Data to the extent necessary to comply with official control, monitoring and audit obligations, official information and notification obligations and obligations under relevant legislation.	(Company) name Name and address Contact details Phone number Overview of services provided Data relating to the posted candidate or to the counterparty in case it is a candidate Contract data and accounting data Requested data	Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
Disclosing your Personal Data to regulators, government and law enforcement agencies (e.g. Police) and the third parties we have engaged to provide goods and services, including suppliers outside the EEA and providers of Cloud-based services	Name and address Phone number Email address Information in your CV Information about your training/education References Professional experience Job references Salary expectations, Career ambitions Results of security audits Nationality Residence and work permit Photos Language skills, Test results.	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
We may process your Personal Data to settle and defend legal claims.	(Company) name Name and address Contact details Phone number Overview of services provided Contract data and accounting data Data necessary for the defence and enforcement of claims Data relating to the posted candidate or to the counterparty in case it is a candidate	Our legitimate interest in defending against the assertion of legal claims (Art. 6 (1) (f) GDPR)
We process your Personal Data to demonstrate that we are acting in accordance with data protection legislation (GDPR), for example if you have exercised your rights as a data subject	(Company) name Name and address Contact details Phone number Contract and invoice data Data protection declarations (e.g. declaration of consent to processing) Statements about withdrawing consent given by you Objection to the processing of personal data Statements on exercising your rights to information, rectification, deletion, restriction of processing, portability of data, including the information you provide us with when exercising your rights	Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
Securing your Personal Data to prevent its loss, use, access, disclosure or modification by unauthorised means	Any Personal Data we process from you, depending on your capacity	The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
To investigate problems, disputes and complaints between us, or between us, you and our customers as well as to try to resolve them	Any Personal Data we process from you, depending on your capacity	The performance of a contract between us or the taking of necessary pre-contractual steps (Art. 6 (1) (b) GDPR); Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)
To manage and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, technical support)	Identity Contact Technical data	Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR) Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR).
For Marketing and communication purposes, to send you job recommendations and to provide you with suggestions and recommendations on other relevant services that may be of interest to you (e.g. the Robert Half Newsletter, Salary Guides, Online training)	Identity Contact Technical data Usage data Profile details	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your consent (Art. 6 (1) (a) GDPR).
To deliver relevant website content and measure or understand the effectiveness of our advertisements	Identity Contact Profile details Usage data Marketing and Communications Technical data	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your consent (Art. 6 (1) (a) GDPR).
To use data analytics service providers, including the assistance of artificial intelligence for efficient candidate placement, AI match job recommendations, data analytics to improve our website, non-essential cookies, products/services, marketing, customer relationships and experiences.	Any Personal Data we process from you, depending on your capacity	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Your consent (Art. 6 (1) (a) GDPR).
Retaining your Personal Data for as long as necessary to provide you with job services, , online web account, or to complete the internal recruitment process.	Any Personal Data we process from you, depending on your capacity	Our legitimate interest in efficient organisational work processes, running our business, sharing work and services within our group and our legitimate interest in maintaining our relationship with you (Art. 6 (1) (f) GDPR). Legal or regulatory obligation with which we must comply(in compliance with applicable regulations)(Art. 6 (1) (c) GDPR)

Marketing Messages

We will ask you for consent to send your direct marketing communications via email. However, where we are providing your business with work finding services, you will receive email marketing communications from us even if you have not given us consent as we rely on the ‘soft opt in’ form of consent. For client contacts with whom we don’t have an active relationship, we send email marketing on the basis of our legitimate interest to increase our sales and revenue.

If you give your consent to receive marketing then you may receive marketing from both joint Controllers. You may unsubscribe from marketing at any time at any time by clicking on the unsubscribe link in the email.

You may receive marketing communications from us if you provided us with your details when you entered a competition or registered with us at a job fair, promotional or networking event or attended a training course and you have given us consent to send you marketing. If you give us consent, we may also use your identity, contact details, technical data, usage data and profile data to form a view and decide which services may of interest or relevant for you.

AI matched job recommendations

You can sign up for AI matched job recommendations emails to provide you with highly customised job recommendations. The benefits are that the TK AI understands families of related jobs by ‘normalising’ job titles which means the TK AI recognises that groups of jobs are related. This is a significant enhancement on our existing Job Alerts sent through this website as these only alert you to jobs based on a specific job title entered by you plus your location, whereas AI matched job recommendations alert you to ‘related jobs’. When you sign up to receive AI matched job recommendations emails you will promptly be notified of new roles closely matching your profile, ensuring that you are provided with the very latest opportunities saving you time by sending highly customised relevant job recommendations ‘real time’ straight to your inbox. These highly customised job recommendations are based on nine key factors included in your CV, including:

Recent Job titles,

Recent Profession,

Location (country code + city/postal code),

Education Level,

Language Skills,

IT Skills,

Total Years of Experience,

Majors/Degrees, and

Full text keywords included in your CV.

AI matched job recommendations is designed to augment the work of our recruitment consultants who take a detailed brief of your role, culture, team and organisational requirements through structured interviews helping to filter the initial AI matched job recommendations and provide you with additional information related to the role not included in the job listing. You can unsubscribe from AI matched job recommendations and other marketing emails at any time via the link contained in the email. The personal data processed when we send you marketing, is based on your consent.

If you would like more information about AI matched job recommendations or if you wish to object to the processing of your personal data for the purposes of AI matched job recommendations emails contact: [email protected]

If you object or unsubscribe you will no longer receive highly customized AI matched job recommendations and other marketing emails.

You have the right to withdraw your consent to marketing at any time by:

Visiting our website;

Updating your marketing preferences in your online web account;

Following the opt out links contained in our marketing email messages;

Following the opt out process described in our text marketing messages;

Sending an email with "UNSUBSCRIBE ME" in the subject field to: [email protected]

Opting out of receiving marketing messages does not apply to:

Personal Data that you have provided to us as a result of your request for work finding services;

Personal Data that you have provided to us in connection with the performance of a contract between us;

Job alert emails which you will receive from our recruitment consultants which match your job search criteria confirmed with you during our Candidate Registration process. If you no longer wish to receive working finding services please contact us at: [email protected]

We will never sell or disclose your Personal Data to any 3rd parties to use for marketing.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, and to manage your cookie settings, please see our Cookies Policy.

Analytics

We use web analytics services to gain insight into how our website is used so that we can measure and improve the performance, content and functionality of our website, optimize spend and enhance marketing campaign effectiveness. This data processing is based on your consent of “non-essential” cookies. You can find more information about the use of cookies in our Cookies policy

We use server-side tracking with first-party cookies provided by Tealium Inc. (9605 Scranton Rd., Ste. 600, San Diego, CA 92121, United States). However, all data processing takes place exclusively in the EU. If you consent to the use of non-essential cookies, Tealium will place a persistent cookie called "TAPID" on your browser. The TAPID cookie assigns a unique visitor ID to each website visitor, which allows us to recognize your visit when you return to our website. However, this ID does not reveal any personal data about you, such as your name or other identifying details, ensuring that we cannot identify you. This unique visitor ID helps us track how you found our website and how you navigate across different visits and sessions on our website. Categories of data processed by Tealium include the Tealium TAPID (unique visitor ID), website behavior, referring and current URLs, device technical data (such as device type and model, operating system, browser type and version, time zone, language setting, and access time and date), which are the “analytics data”. The unique visitor ID remains active on your device for up to six months from your last interaction with our site or until you clear your cookie cache. Tealium does not store the unique visitor ID.

Tealium Inc. does not retain the analytics data after transferring this to our analytics service provider Google Inc. (1600 Amphitheatre Pkwy, Mountain View, CA 94043, United States) where the data will be used in Google Analytics 4/Big Query for website analysis without the possibility for us or Google Inc. to identify you. We export anonymous data from Google Analytics 4 in to BigQuery for analysis purposes. BigQuery and Google Analytics 4 retain the anonymous data for 26 months before automatically deleting it.

Once a day, the anonymous data from Google Analytics 4/BigQuery is transferred to our business intelligence platform, Domo, for further analysis. In Domo, your anonymous web analytics data is stored in an unidentifiable form and linked only by a unique visitor ID. We cannot identify you until you provide additional personal data, such as your name, email address, or other contact details, by submitting a job application or completing a form on our website. Domo keeps the data until it is no longer needed to fulfill the purpose for which it was collected.

When you submit personal data on our website, both the data you entered and your unique visitor ID are stored in one or more of our internal databases such as Domo, Leads Processing, Resume Feed, and Marketing Cloud, depending on your activities on our website. This is the point at which we link your unique visitor ID from the Tealium TAPID cookie to your website activity, the personal data you've submitted, and any existing information we may hold about you in our candidate and client database. This allows us to identify you and better evaluate the effectiveness of our marketing campaigns and website features, enabling us to improve our services and marketing strategies. The Leads Processing database stores the data for 14 days and Resume Feed retains the data for 30 days, before the data is automatically deleted from these systems.

You can withdraw your consent to the use of 'non-essential' cookies at any time. This will not affect the lawfulness of any processing carried out before you withdraw your consent. To do so, simply click on the green symbol displayed at the bottom left of the page. If you reject non-essential cookies, performance and marketing data will not be collected. As a result, the TAPID cookie will no longer send the unique visitor ID. Without the TAPID or other non-essential cookies, we will be unable to track your visits, understand your behaviors on the website, or link your personal data together to improve the effectiveness of our marketing campaigns and website features.

Automated decision making, including profiling does not take place.

Links to other websites

Our website may include links to 3rd party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these 3rd party websites and are not responsible for their privacy statements.

Feedback and Complaints

You have the right to make a complaint at any time to the Belgian supervisory authority for data protection issues, the Data Protection Authority (DPA), (www.dataprotectionauthority.be) We would ask you to provide us with the opportunity to discuss your concerns with you before you contact the supervisory authority so please contact the Data Protection department, Robert Half, Spoorwegstraat 34 b1, 1702 Groot-Bijgaarden, Belgium or [email protected].

Changes to this Privacy Notice

If we change this Privacy Notice we will post any updates here for your review. If we change material terms we will provide notice of the revised Privacy Notice for 30 days on our home page www.roberthalf.com/be/en with a link back to this page.

This Privacy Notice was last updated: July 8, 2025. Print this privacy statement using the print function in your browser or by pressing Ctrl+P on your keyboard.

Privacy Notice