10 results for Admin Assistant in Melbourne, Victoria

Administrative Assistant

Melbourne CBD, Victoria
remote
Contract/Temporary
35 - 36 AUD / Hourly
The CompanyOur client is a well-established insurance organisation offering a diverse range of products and services, with a strong focus on member experience and customer service. They provide a supportive work environment and an excellent opportunity to join a reputable and trusted organisation. The RoleWorking within a large office, you will be providing exceptional support to incoming customer calls, managing customer accounts and administrative functions. They operate Monday-Friday, full time on site from 8:30am-5:00pm. Your Profile<ul><li>Previous experience in customer service and/or administration, one year minimum.</li><li>Strong organisational skills</li><li>A professional and positive approach to work and customer interactions</li><li>Be immediately available to start!</li></ul> Reporting to the Membership Team Leader, some of your duties will include:<ul><li>Supporting general office operations and administrative tasks</li><li>Assisting with internal communication</li><li>Handling customer enquiries and directing calls as required</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013377657CS By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2FybGEuc3dhbm5pZS4yMjUwOS4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-02-04T23:25:20Z

Executive Assistant

Melbourne, Victoria
remote
Contract/Temporary
55 - 60 AUD / Hourly
The CompanyOur client is one of Australia's leading superannuation funds, situated in a gorgeous open plan office in the CBD with a hybrid model offered. The RoleAssist the Group Head of Risk Advisory, the Group Head of Enterprise Risk & Compliance, the Group Head of Risk Transformation with a wide range of secretarial support and administrative duties as required.This is a temporary role commencing ASAP for 2 months minimum. They operate Monday to Friday, 9am-5pm, 3 days in the office & 2 from home per week. Duties<ul><li>Extensive and daily diary management for all 3 leaders</li><li>Drafting, coordination and preparation of relevant committee papers and required documentation</li><li>Expense management, invoice coding and budget reconciliation</li><li>Support their wider teams with administrative duties as required</li></ul> Your ProfileTo be a successful candidate you must have:<ul><li>Previous experience in an Executive Assistant and/or senior Personal Assistant or Team Assistant role - 2 years minimum</li><li>Previous experience supporting multiple senior leaders and wider teams - essential</li><li>Previous experience in superannuation, financial services and/or risk - highly desirable</li><li>Be immediately available to start!</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013383449KBBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuMDQxNDkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-02-12T00:31:43Z

Executive Assistant

Melbourne, Victoria
remote
Contract/Temporary
57 - 62.5 AUD / Hourly
The CompanyOur client is a leading commercial property company with decades of history and long-term investments across Australia. They are renowned for city - based projects and destination - focused holdings. They are looking for immediate temporary support for their CEO with the hope of converting permanent. The RoleSupporting the CEO, you will provide high quality and timely advice and support across the EA function. You will have a polite and professional approach and previous experience supporting multiple senior leaders, so that you can multitask effectively and provide efficient support.This role is initially a temporary assignment, Monday- Friday, 8:30am-5pm, with one day from home per week. For the right candidate that shows the desired drive and professionalism, this has the hope to convert permanent. Your ProfileTo be a successful candidate you must have:<ul><li>Previous experience as an Executive Assistant supporting C-suite - 2 years minimum</li><li>Enjoy a fast-paced role, and a high level of organisation</li><li>Proven experience playing a key part in projects</li><li>Be adaptable, open-minded and passionate!</li><li>Have full working rights in Australia</li></ul> Culture & Benefits<ul><li>Be part of a rapidly growing and passionate property company!</li><li>Friendly and supportive culture</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013380677This is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2FybGEuc3dhbm5pZS40NTU3Mi4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-02-09T04:40:11Z

Executive Assistant - 3 days per week

Parkville, Victoria
remote
Contract/Temporary
55 - 58 AUD / Hourly
The CompanyOur client is a unique health care provider located in Parkville. The RoleSupporting the Medical Director in a traditional EA capacity. If you are diligent, flexible and have a strong attention to detail, this could be the role for you.This is a temporary role commencing ASAP for 4-6 weeks with potential to extend. This is a PART TIME role - operating either 3 days per week (Monday, Tuesday & Thursday preferred), or 5 shorter days. 100% office based. Duties<ul><li>Extensive and diary and email management</li><li>Drafting, coordination and preparation of relevant papers and required documentation</li><li>Meeting management including agendas, minutes and distributing action points</li><li>Support their wider teams with administrative duties as required</li></ul> Your ProfileTo be a successful candidate you must have:<ul><li>Previous experience in a similar Executive Assistant role - 3 years minimum</li><li>Previous experience in the healthcare or medical industry - desirable</li><li>Be immediately available to start!</li><li>Be willing to secure a WWCC and police check if appointed</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013396292KB By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuMDk0NDMuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-03-05T04:20:28Z

Executive Assistant

Melbourne CBD, Victoria
remote
Permanent placement
119000 - 119000 AUD / Yearly
The CompanyOur client is a ASX listed asset manager company with a strong track record of executing large transactions. They are renowned for the expertise across multiple industries. They are looking for an immediate support on a FTC until February 2027. The RoleSupporting the Head of Private Credit, you will provide high quality and timely advice and support across the EA function. You will have a polite and professional approach and previous experience supporting multiple senior leaders, so that you can multitask effectively and provide efficient support.This role is a Fixed Term Contract, Monday- Friday, 9am-5pm, Full Time in the office. Your Profile To be a successful candidate you must have:<ul><li>Previous experience as an Executive Assistant</li><li>Enjoy a fast-paced role, and a high level of organisation</li><li>Proven experience playing a key part in projects</li><li>Be adaptable, open-minded and passionate!</li><li>Have full working rights in Australia</li></ul> Culture & Benefits<ul><li>Be part of a rapidly growing and passionate asset manager company!</li><li>Friendly and supportive culture</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013390777CS By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2FybGEuc3dhbm5pZS44MTk5OS4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-02-25T01:09:25Z

Company Secretary

Melbourne CBD, Victoria
remote
Permanent placement
115000 - 130000 AUD / Yearly
The Company Our client is an established NFP organisation. About the Role Reporting into the CEO, the Company Secretary will play an essential role in ensuring all administrative tasks regarding Board and Committee meetings are fulfilled to a high standard. This individual will be providing advice on governance related matters, with governance experience highly desired. This is a permanent, part-time (0.8) role, however the client is open to full-time if preferred by the candidate. The position is based in the CBD, with flexibility working from home. Duties Some of your duties and responsibilities will include:<ul><li>Preparing agendas and papers for Board and Committee meetings</li><li>Taking minutes during meetings and ensuring action points are communicated</li><li>Provide advice to the Board on good practice in corporate governance and compliance</li><li>Collating information for annual reports and budgets</li><li>Assist with onboarding of Directors, facilitating their induction programs</li><li>Ensuring papers for key stakeholder meetings are prepared and submitted in the required timelines</li></ul> Skills & Experience To be a successful candidate, you must have:<ul><li>Experience supporting committees and/or a Board and CEO</li><li>Knowledge of governance requirements</li><li>Senior stakeholder management skills</li><li>Experience working in a non-profit environment is high desirable</li><li>Have full working rights in Australia</li></ul> Apply Today Please send your resume by clicking on the apply button.Job Reference Number:06810-0013383506RL This is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Um9zaWUuTG9tYmFyZGkuNjczMzcuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-02-12T06:39:10Z

TEMP | Team Assistant | 3-month role with immediate start!

South Yarra, Victoria
remote
Contract/Temporary
37 - 38 AUD / Hourly
The CompanyOur client, a well-established organisation within the finance and accounting industry, is seeking an all-round Team Assistant on a temporary basis. This role will provide front-of-house reception support, along with Personal Assistant support to the Director and general administrative assistance to the wider team. The RoleYou will be responsible for:<ul><li>Acting as the first point of contact on reception, warmly welcoming clients and visitors</li><li>Managing incoming calls, screening enquiries and directing appropriately</li><li>Coordinating and booking appointments, maintaining accurate and up-to-date schedules</li><li>Providing administrative support including mail management (incoming/outgoing), document handling and general office coordination</li><li>Ensuring the front-of-house and kitchen areas are well-presented and tidy at all times</li><li>Offering a professional client experience, including preparing refreshments and assisting with in-office visits</li><li>Providing PA support to the Director, including diary and inbox management and occasional travel arrangements</li></ul> Your ProfileYou will have:<ul><li>3+ years' experience in a similar Team Assistant, PA or senior administrative role</li><li>A professional, friendly and personable approach with a positive, can-do attitude</li><li>Strong written and verbal communication skills, with confidence liaising with clients and senior stakeholders</li><li>Excellent organisational skills and willingness to support the wider team wherever needed</li><li>Ideally previous experience within an accounting or professional services environment (or strong PA exposure); exceptional administrators will also be considered</li><li>Advanced Microsoft Office skills, including strong proficiency in Excel</li><li>High attention to detail with the ability to manage multiple priorities in a fast-paced environment</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013388225BSThis is an onsite position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjQxNzM5LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-02-20T04:08:04Z

Personal Assistant

Melbourne CBD, Victoria
remote
Contract/Temporary
50 - 55 AUD / Hourly
The CompanyOur client is a rapidly growing and industry leading financial services firm based in a newly renovated office in the heart of the CBD. The RoleProviding general support to the CEO, CRO and wider office, this role is crucial to the smooth running of the office. This is a fast paced environment, perfectly suited for a Personal Assistant or Team Coordinator who enjoys a multi-faceted role and has a can do attitude.No Board, Shareholder or minutes management is involved in this role.This is a temporary role starting ASAP working Monday-Friday, 8:30am-5pm, predominantly office based, with occasional requirements to be on call outside of core hours. For the right candidate, this has the potential to convert permanent. Duties<ul><li>Diary management for the CEO & CRO</li><li>Booking travel and expense reconciliation</li><li>Event and meeting management - ordering catering, inventory management</li><li>General office and facilities support</li></ul> Your ProfileTo be a successful candidate you must have:<ul><li>Previous experience in a similar role, e.g. Personal Assistant or Team Assistant - essential</li><li>Previous experience in a fast-paced industry & the ability to juggle multiple priorities - essential</li><li>Have a can do, proactive and hardworking attitude</li><li>Be immediately available to start!</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013387417KBBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuMzY0ODIuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-02-19T03:05:58Z

Assistant Accountant

Richmond, Victoria
remote
Permanent placement
65000 - 70000 AUD / Yearly
The CompanyOur client is a well-established family office experiencing steady growth and expansion. Due to continued success, they are seeking an Assistant Accountant to play an integral role in the accurate delivery of key financial processes.Located walking distance from Richmond Train Station, this organization pride themselves on working with organizations focused on sustainability, investing in ventures that align with their mission and values.This could be an exciting opportunity for a recent accounting graduate looking for a dynamic and supportive work environment to enhance their experience and career. The RoleReporting directly to the Finance Manager, you will assist in managing the financial processes for their business and investment entities. This will include:<ul><li>Process end-to-end accounts payable and receivable</li><li>Manage weekly payment runs, ensuring timely and accurate payments</li><li>Support month-end closing processes including balance sheet reconciliations, and reconciling bank accounts, credit cards, and expense claims</li><li>Assist with GST, PAYG, and FBT lodgements</li><li>Assist with financial year-end processes including preparation of financial statements, audit & tax compliance</li><li>Support with payroll processing, including assisting with Workcover, Payroll Tax, Superannuation requirements.</li></ul> Your Profile<ul><li>Tertiary Qualification in Accounting</li><li>Minimum 6 months' experience in a similar role</li><li>Excellent attention to detail and ability to manage multiple tasks efficiently</li><li>Strong communication skills with the ability to liaise with internal and external stakeholders</li><li>Ability to work independently and contribute to a collaborative team environment</li><li>Proficient in Microsoft Office Suite</li></ul> What's on offer?<ul><li>An outstanding opportunity to make this role your own.</li><li>A business with an excellent reputation and forward-thinking outlook.</li><li>A fast-paced, dynamic role</li><li>Ongoing professional training and development.</li><li>A work environment where your initiative and innovation will be rewarded.</li><li>A flexible workplace where work-life balance is actively promoted.</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013385178 - LS This is a on-site position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bHVrZS5zdGV2ZW5zLjM4MjUxLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-02-15T22:39:01Z

P&C Advisor

Pascoe Vale, Victoria
remote
Contract/Temporary
55 - 58 AUD / Hourly
The Company Our client is the head group of multiple companies who specialise in FMCG who are continuing to expand their operations. They have approximately 180 employees nationally, with a head office of 90 employees in the northern suburbs of Melbourne. The Role Reporting into a tenured and welcoming People & Culture Business Partner and support from a 0.4 People & Culture Coordinator, this is a hands-on role with fantastic development opportunities to take your expertise to the next level. You will support with employee lifecycle, HRIS management (Employment Hero), employee relations, HR strategy, process improvement and project-based activities, to name a few areas. This role is Monday-Friday, 8:30am-5pm, 100% office based, free parking on site. Duties Some of your key duties will include: <ul><li>End to end employee lifecycle management - recruitment, onboarding, offboarding etc.</li><li>Provide advice to employees on ER & IR issues or queries and case management</li><li>Partner with stakeholders to drive P&C strategy</li><li>Support with policy review and redevelopment</li></ul> Skills & Experience To be a successful candidate you must have: <ul><li>Previous experience in a similar P&C role (Generalist/Advisory level) - 3 years minimum</li><li>Previous experience with a HRIS - Employment Hero preferrable</li><li>Previous experience providing first level response to ER/IR queries</li><li>Previous experience & confidence liaising with stakeholder management</li><li>Have a willingness to learn & progress your skillset</li></ul> Culture & Benefits <ul><li>Be part of a collaborative and supportive People & Culture team!</li><li>Discounted goods from shops that stock their products!</li><li>2 additional days of wellbeing leave per year!</li><li>Fantastic progression trajectory offered!</li></ul> Apply Today Please send your resume by clicking on the apply button. Reference Number: <a href="https://rh.my.salesforce.com/a1GVT000006HeyT2AS">06810-0013391864</a> By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuNTA3MTMuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-03-01T01:29:09Z