5 results for Executive Assistant in Melbourne, Victoria

Executive Assistant

Melbourne CBD, Victoria
remote
Permanent placement
120000 - 150000 AUD / Yearly
About the OrganisationAn exceptional opportunity arises for a highly experienced Executive Assistant to support two prominent senior executives within a large, complex and purpose-driven organisation.This role sits at the centre of executive operations, providing strategic, operational and administrative support while helping drive key priorities, governance activities, stakeholder engagement and executive decision-making.Working closely with senior leaders and leading a team of Executive Assistants, you will act as a trusted advisor and right hand to the executive, ensuring priorities are managed effectively and critical initiatives progress seamlessly. Key Responsibilities<ul><li>Manage a highly complex executive diary and competing priorities</li><li>Prepare executive reports, briefing papers, presentations and correspondence</li><li>Coordinate board and governance-related reporting and documentation</li><li>Monitor strategic initiatives, actions and executive projects</li><li>Build strong relationships with senior internal and external stakeholders</li><li>Coordinate executive events, meetings, travel and key engagements</li><li>Lead and support a team of Executive Assistants</li><li>Handle sensitive and confidential matters with discretion and professionalism</li><li>Drive continuous improvement across executive support processes and systems</li></ul> About YouYou are an innovative and highly organised executive support professional with experience partnering at CEO, Executive Director, C-suite or equivalent level.You bring:<ul><li>Extensive experience supporting senior executives in complex organisations</li><li>Exceptional written communication and presentation preparation skills</li><li>Strong governance, board or executive committee support experience</li><li>Outstanding stakeholder management capability</li><li>Excellent judgement, discretion and professionalism</li><li>Proven leadership experience, ideally managing executive support teams</li><li>The ability to anticipate needs, solve problems and operate autonomously in a fast-paced environment</li><li>An innovative thinker</li><li>Eye for process improvement, solutions focused</li><li>Able to travel a few times per year per requested</li></ul> Why Apply<ul><li>Rare opportunity to work alongside a highly influential executive leader</li><li>Broad exposure to strategy, governance and organisational decision-making</li><li>Leadership responsibility with scope to shape executive support functions</li><li>Dynamic, collaborative and values-driven environment</li><li>Competitive salary package commensurate with experience</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013470106CISThis is a fully hybrid positionBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuNjM4ODkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-07-14T05:55:42Z

Office Manager

Melbourne, Victoria
remote
Permanent placement
85 - 95 AUD / Yearly
The CompanyOur client is a global consulting firm that delivers deep expertise, objective insights, a tailored approach to help leaders confidently face the future. They create solutions in areas including Finance, Technology, Data, Operations and Risk. With over 85 offices in 27 countries, you will manage the Melbourne (onsite) and Brisbane (remote) office operations. The RoleReporting into the Australian Business Operations Lead, you will be responsible for overseeing the smooth running of the Melbourne office of 80 employees whilst also providing coordination support to six Managing Directors across Melbourne and Brisbane.This is a full-time, permanent position working Monday to Friday, 8:30am - 5:00pm, based fully onsite in Melbourne CBD. Duties<ul><li>Provide diary and calendar management for six Managing Directors, coordinating meetings, resolving scheduling conflicts and managing changing priorities.</li><li>Manage office supplies, stock control, kitchen upkeep, printers and general office maintenance.</li><li>Event management including organising logistics and catering</li><li>Manage shared mailboxes, supplier invoices, contractor invoices, casual timesheets and general administrative workflows.</li><li>Process weekly timesheets and expense claims accurately and on time.</li><li>Coordinate domestic travel arrangements for senior stakeholders.</li></ul> Your Profile<ul><li>Previous experience in a similar Office Manager/Coordinator, Executive Assistant or Senior Administration role - 3 years minimum</li><li>Exceptional organisational and time management skills with the ability to manage multiple competing priorities.</li><li>A proactive, autonomous and confident working style</li><li>Advanced MS Office skills</li><li>Experience within professional services is advantageous but not essential.</li></ul> Perks & Benefits<ul><li>Annual incentive bonus available based on company and individual performance.</li><li>Join a globally recognised consulting business</li><li>Modern Melbourne CBD offices conveniently located close to public transport.</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013467802KBBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuNDM1MDYuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-07-09T06:50:52Z

Committee Secretary - 2 days per week

Melbourne CBD, Victoria
remote
Contract/Temporary
52 - 57 AUD / Hourly
The CompanyOur client is a not-for-profit and peak body that advocates for a particular sector of individuals in the healthcare sector. With approximately 130 employees, they endorse a collaborative and supportive environment and are now seeking a temporary part time resource to support them through a project. The RoleThe role will support the Accredited Project Advisory Group of medical professionals, including meeting coordination, agenda and paper preparation, minute taking, and other administrative tasks as required.This is a part time role - working 2 days per week (Wednesday & Thursday weekly is preferred), commencing on a temporary contract starting ASAP for approximately 4 months with potential to extend. Duties<ul><li>Preparing and distributing meeting agendas, taking and writing minutes and action items and other meeting management tasks as required</li><li>Assist committee members with travel & accommodation, catering, room bookings and other logistics</li><li>General administrative support to committee members including record maintenance, data management, email management and scanning & filing</li><li>Stakeholder management</li></ul> Your Profile<ul><li>Previous experience in a similar Committee or Board Administrative support role, including taking minutes - essential </li><li>Confidence to engage effectively with stakeholders</li><li>Be immediately available to start for 2 days per week</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013470066KBBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuMTU4MDcuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-07-14T00:57:59Z

CFO | Biotech | $250k + super

Melbourne CBD, Victoria
remote
Permanent placement
250000 - 250000 AUD / Yearly
The OpportunityAn exciting opportunity exists for an accomplished Chief Financial Officer to join an innovative and growing biotechnology organisation at a pivotal stage of its development.Operating within the advanced therapies and life sciences sector, the organisation combines scientific excellence with commercial capability to deliver complex manufacturing and healthcare solutions. As we continue to expand their operations, strengthen their commercial partnerships and position the business for future growth, they are seeking a commercially astute CFO who can provide strategic financial leadership while remaining comfortable working in a dynamic SME environment.This is a rare opportunity to become a key member of the executive leadership team, working closely with the CEO and Board to influence strategic direction, secure sustainable funding pathways and build the financial capability required for long-term success.Reporting directly to the Chief Executive Officer and working closely with the Board, the Chief Financial Officer will be responsible for leading the organisation's finance function and providing strategic advice across all aspects of financial management, governance and commercial decision making.This role extends well beyond traditional financial stewardship. You will play a critical role in shaping business strategy, supporting commercial growth initiatives, developing funding strategies, evaluating investment opportunities and ensuring the organisation maintains a strong financial position in a rapidly evolving industry.The successful candidate will combine strategic thinking with a pragmatic, hands-on approach and will be comfortable operating in an agile organisation where collaboration, initiative and adaptability are highly valued. Key ResponsibilitiesStrategic Financial Leadership<ul><li>Develop and execute the organisation's financial strategy in partnership with the CEO and Board.</li><li>Lead long-term financial planning and forecasting aligned with organisational objectives.</li><li>Provide commercial insights to support strategic growth initiatives and business development opportunities.</li><li>Deliver robust financial modelling, scenario analysis and investment evaluations to support executive decision making.</li><li>Contribute to organisational strategy as an active member of the Executive Leadership Team.</li></ul> Financial Management<ul><li>Lead all aspects of financial management including budgeting, forecasting, treasury and cash flow management.</li><li>Optimise financial performance through effective planning, analysis and performance reporting.</li><li>Oversee procurement and inventory financial controls to support operational efficiency.</li><li>Manage foreign exchange exposures and liquidity planning.</li><li>Ensure sustainable pricing and costing models for complex manufacturing and service contracts.</li><li>Drive continuous improvement across finance systems, processes and reporting.</li></ul> Funding Strategy and Capital Management<ul><li>Partner with the CEO to develop and implement the organisation's funding strategy.</li><li>Identify and pursue grant funding, government programs and other non-dilutive funding opportunities.</li><li>Support broader capital management initiatives, including investor engagement, strategic partnerships and future capital raising activities.</li><li>Develop sophisticated cash flow forecasting and funding scenarios to support growth plans.</li></ul> Financial Reporting and Governance<ul><li>Ensure timely and accurate statutory and management reporting.</li><li>Prepare high-quality Board papers, financial analysis and executive reports.</li><li>Lead annual budgeting, audit and financial reporting processes.</li><li>Maintain effective internal controls and ensure compliance with all financial and regulatory obligations.</li><li>Support the Board in maintaining best practice corporate governance.</li></ul> Company Secretary<ul><li>Coordinate Board and Committee meetings.</li><li>Prepare Board agendas, papers and minutes.</li><li>Manage statutory filings and corporate governance obligations.</li><li>Maintain company registers and corporate records.</li><li>Support Director appointments, inductions and governance activities.</li></ul> Risk and Compliance<ul><li>Lead enterprise risk management frameworks and financial risk oversight.</li><li>Maintain organisational risk registers and support Board risk governance.</li><li>Ensure compliance with legislative, taxation and corporate governance requirements.</li><li>Support organisational compliance with relevant ISO standards and quality systems.</li><li>Develop governance frameworks to support investment decisions and return-on-investment analysis.</li></ul> Leadership<ul><li>Lead and develop the finance team while fostering a culture of accountability, collaboration and continuous improvement.</li><li>Build strong partnerships across operational, commercial and technical teams.</li><li>Mentor and develop finance capability across the organisation.</li><li>Contribute to a high-performing executive leadership culture.</li></ul> About YouYou are a commercially minded finance executive who enjoys balancing strategic leadership with operational delivery. You thrive in environments where you can make a tangible impact and are motivated by helping innovative organisations achieve ambitious growth objectives.You will bring:<ul><li>CPA or CA qualification with relevant tertiary qualifications.</li><li>Significant senior financial leadership experience, ideally as a CFO or senior finance executive.</li><li>Demonstrated success developing financial strategy within a complex commercial environment.</li><li>Extensive experience in financial planning, reporting, taxation, treasury, compliance and governance.</li><li>Advanced financial modelling and scenario planning capabilities.</li><li>Experience developing funding strategies, capital planning and securing external funding.</li><li>Strong commercial acumen with experience supporting business growth, pricing and investment decisions.</li><li>Outstanding stakeholder management skills with the ability to build trusted relationships across Boards, executives, government agencies, investors, auditors and external partners.</li><li>Experience preparing Board papers and presenting financial information to Boards and Committees.</li><li>Excellent leadership, communication and influencing skills.</li><li>A collaborative, hands-on approach suited to an SME environment.</li></ul> Desirable ExperienceCandidates with experience in one or more of the following will be highly regarded:<ul><li>Biotechnology, pharmaceuticals, life sciences or healthcare.</li><li>Manufacturing or advanced manufacturing environments.</li><li>Research and development organisations.</li><li>Government funding programs and grant management.</li><li>Company Secretary responsibilities.</li><li>MBA or postgraduate leadership qualifications.</li></ul> Why Join?This is an opportunity to join a purpose-driven organisation working at the forefront of Australian biotechnology.You will have the opportunity to:<ul><li>Influence the strategic direction of an innovative and growing organisation.</li><li>Work directly with an experienced CEO and engaged Board.</li><li>Lead funding and capital strategies that support future growth.</li><li>Build and enhance finance capability across the business.</li><li>Work in an environment where your contribution will have a visible and meaningful impact.</li><li>Be part of a collaborative leadership team committed to innovation, quality and continuous improvement.</li></ul> If you are an experienced finance executive looking for an opportunity to combine commercial leadership with purpose, innovation and strategic influence, we would welcome your application. Our client are also open to hearing from candidates who would be interested in the opportunity on a part-time capacity. Job Reference Number: <a href="https://rh.my.salesforce.com/a1GVT000006xJnx">06810-0013434046</a>LHBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bGF1cmVuLmhheGJ5LjA4NDMxLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-07-03T06:07:37Z

Administration Coordinator | Temp role - Immediate start!

Melbourne CBD, Victoria
remote
Contract/Temporary
38 - 40 AUD / Hourly
The CompanyOur client is a Melbourne based independent Fintech company. Join as an Administration Coordinator, supporting day-to-day banking operations, stock transfers, reconciliations, and compliance processes. This is an exciting temporary opportunity offering an immediate start, working within a collaborative and fast-paced team environment. You'll play a key role in ensuring smooth operations while delivering an exceptional customer experience. 3-month temporary role with potential to extend. The RoleYou will report into the Head of Operations and be responsible for duties such as:<ul><li>Processing day-to-day cash, banking activities, and stock transfers</li><li>Ensuring accuracy and compliance in cash, stock movements, and account maintenance</li><li>Supporting corporate actions and assisting with broking-related queries</li><li>Maintaining compliance with regulatory requirements and internal policies</li><li>Identifying and escalating customer complaints, high-risk transactions, and incidents</li><li>Providing operational support to customers, advisers, and internal teams</li><li>Assisting in improving processes by identifying risks and recommending solutions</li><li>Helping document and implement new procedures and workflows</li><li>Maintaining strict data security and confidentiality standards</li><li>Performing additional duties as required by management</li></ul> Your ProfileTo be successful in this role, you will have:<ul><li>Experience within Financial Services or a similar regulated environment</li><li>A strong understanding of compliance and risk awareness</li><li>A proactive, solutions-focused approach to customer service</li><li>The ability to work both independently and collaboratively in a team setting</li><li>Excellent attention to detail and accuracy in processing tasks</li><li>Exceptional written and verbal communication skills</li><li>Strong interpersonal skills and a professional, approachable manner</li><li>Ability to manage competing priorities and meet deadlines</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013223808BS This is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjgzODAyLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-06-30T05:24:27Z