3 results for Executive Assistant in Melbourne, Victoria

Executive Assistant

Ballarat, Victoria
remote
Contract/Temporary
55 - 60 AUD / Hourly
The CompanyOur client is a well-established education organisation based in regional Victoria, recognised for its strong community focus, collaborative culture, and commitment to excellence. They are seeking an experienced Executive Assistant to provide high-level support to a senior leader in a busy and dynamic environment. The RoleThis is an exciting opportunity for a proactive and highly organised Executive Assistant to support a respected and approachable senior executive. Acting as a true right-hand support, you will be responsible for managing priorities, keeping schedules on track, coordinating meetings, and ensuring the smooth day-to-day operation of the executive office.This is a temporary role starting ASAP going for a minimum of 5 weeks, Monday - Friday onsite. DutiesThe successful candidate will build strong relationships across the organisation and work closely with a broader leadership team including senior stakeholders across operations and administration.Some of your duties and responsibilities will include:<ul><li>Complex diary and calendar management</li><li>Managing emails, correspondence, and executive communications</li><li>Coordinating meetings, preparing agendas, and taking accurate minutes</li><li>Acting as a gatekeeper and first point of contact for the executive office</li><li>Monitoring priorities and ensuring key commitments and deadlines are met</li><li>Supporting leadership meetings and preparing associated documentation</li><li>Building strong relationships with internal stakeholders across the organisation</li><li>Providing occasional support to the broader executive leadership team</li></ul> Your ProfileTo be successful in this role, you will have:<ul><li>Previous Executive Assistant experience supporting senior executives, C-suite leaders, or equivalent - essential</li><li>Strong minute-taking and meeting coordination experience - essential</li><li>Immediately available - essential</li><li>Previous experience in education - desirable</li></ul>This role would suit someone who is personable, warm, highly organised, and enjoys building strong working relationships while ensuring things are completed efficiently and to a high standard. Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013488759CWBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hhcmxvdHRlLndhbGxpbmd0b24uNDgxMzUuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-08-14T05:33:00Z

Administration Coordinator | Immediate Start | Perm role!

Heidelberg, Victoria
remote
Permanent placement
75000 - 75000 AUD / Yearly
The CompanyOur client is a growing consultancy working across a range of infrastructure, engineering and regional projects. They offer a collaborative and professional environment where employees work closely together across a diverse portfolio of projects.They are looking for an Administration Coordinator to join their Melbourne team and provide broad support across project administration, marketing, events and day-to-day business operations.This is a varied position that would suit someone who enjoys taking ownership, working across different priorities and being the go-to person for administrative support. The Role<ul><li>Provide day-to-day administration and project support to Project Managers and the wider team</li><li>Coordinate project set-up, SharePoint workspaces, CRM updates and business reporting</li><li>Manage LinkedIn activity, including maintaining the content calendar and drafting posts for approval</li><li>Support proposals and tenders through document formatting, proofreading and general coordination</li><li>Coordinate internal and external events, including conferences and client activities</li><li>Organise travel, accommodation and other logistics for employees and Directors</li><li>Provide basic finance administration, including invoicing, receipts and reconciliations</li><li>Maintain internal documentation and provide general administrative support across the business</li></ul> Your Profile<ul><li>2+ years' experience within an Administration Coordinator, Project Administrator, Team Assistant or similar business support role</li><li>Strong organisational and time management skills with the ability to manage competing priorities</li><li>Excellent written and verbal communication skills</li><li>High level of accuracy and attention to detail, particularly when reviewing and formatting documents</li><li>Confident working across different systems and comfortable learning new technology</li><li>Previous exposure to SharePoint, HubSpot or Xero would be advantageous</li><li>An interest in marketing, social media or LinkedIn content would be highly regarded</li><li>Professional, mature and approachable, with a flexible attitude towards supporting the wider team</li><li>Comfortable working independently and as part of a close-knit team within a fast-paced environment</li><li>Full Australian working rights with the ability to work in a full-time permanent position</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013487976BSThis is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjgyODg1LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-08-13T04:59:28Z

Governance Manager

Melbourne CBD, Victoria
remote
Permanent placement
130000 - 150000 AUD / Yearly
Governance Manager Locations: Sydney, Melbourne or Brisbane Salary: $130-150k inc. superA leading financial services organisation is seeking a Governance Manager to join its Company Secretariat function, providing governance and company secretarial support across a complex, multi-entity business structure.This role will work closely with executives, boards, committees, Legal, Risk and Compliance teams to support effective governance practices, corporate compliance and regulatory obligations across the organisation.Key Responsibilities:<ul><li>Manage end-to-end company secretarial activities across multiple entities, including director appointments and resignations, company updates, share transfers and corporate records</li><li>Coordinate board and committee processes, including agenda preparation, meeting packs, scheduling, minute taking and action tracking</li><li>Maintain corporate registers, governance documentation and ensure timely ASIC filings and regulatory updates</li><li>Support AFSL governance obligations, including maintaining Responsible Manager registers, licence records, variations and ASIC Regulatory Portal updates</li><li>Partner with Legal, Risk and Compliance teams on governance initiatives, governance systems and process improvements</li><li>Provide support and guidance on governance best practice across the business</li></ul>About You:<ul><li>3+ years' experience in company secretarial, corporate governance or governance advisory roles</li><li>Experience managing board and committee processes end-to-end, including preparing papers and recording accurate minutes</li><li>Strong understanding of ASIC requirements and corporate compliance obligations</li><li>Experience within financial services and/or an AFSL-regulated environment highly desirable</li><li>Strong organisational skills with the ability to manage competing priorities and deadlines</li><li>Excellent written and verbal communication skills with confidence engaging senior stakeholders</li><li>Relevant qualifications in law, governance, business or a related discipline advantageous</li></ul>This is an excellent opportunity for a governance professional to join a growing financial services organisation and play a key role in supporting governance frameworks across a complex corporate structure.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/amFjay5oYXNsYW0uOTgyODAuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-07-27T03:57:08Z