6 results for Medical Administrator Secretary jobs

Temporary Administrative Assistant | Preston | Immediate Start!

Preston, Victoria
remote
Contract/Temporary
38 - 42 AUD / Hourly
The CompanyOur client is an NFP organisation that ranks among Victoria's most prominent healthcare providers. They are seeking an experienced Administration Assistant to support key stakeholders within the business. The RoleYou will be responsible for:<ul><li>Email and diary management, including scheduling and coordinating meetings.</li><li>Handling travel arrangements, expenses, and accommodation requests.</li><li>Preparing and collating materials for meetings and events, including presentations.</li><li>Taking minutes and monitoring items requiring action by internal stakeholders.</li><li>Managing stakeholder communication and building relationships within the business.</li><li>Supporting monthly reports, performance management, and annual planning processes.</li><li>Providing general administrative support and assisting with ad-hoc tasks as needed.</li></ul> Your ProfileYou must have:<ul><li>Minimum 2 years' experience working directly supporting senior stakeholders.</li><li>Experience in a non-for-profit environment.</li><li>Exceptional communication, both written and verbal, and interpersonal skills.</li><li>Proven ability to manage time effectively and work autonomously.</li><li>Strong problem-solving and analytical skills.</li><li>High level of attention to detail and I.T. literacy skills.</li><li>Experience with minute-taking an board papers.</li><li>A current Police check (desirable).</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013421744CSThis is a fully onsite position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2FybGEuc3dhbm5pZS4xOTg2Ni4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-04-17T04:37:36Z

Temp Admin Assistant | 6-week role with potential to extend

Melbourne CBD, Victoria
remote
Contract/Temporary
38 - 44 AUD / Hourly
The CompanyOur client is a purpose-led organisation within the skills and training sector. They are seeking an Administrative Assistant to support a senior leader and their team, playing a key role in coordinating meetings, minute taking, reporting, data entry and broader project support. This is a varied, fast-paced position within a collaborative and values-driven environment. The role is temporary and operates on a hybrid working model. The RoleYou will be responsible for:<ul><li>Coordinating and scheduling meetings</li><li>Preparing agendas, taking minutes, and distributing communications</li><li>Maintaining accurate and up-to-date databases and records</li><li>Assisting with reporting and data entry tasks</li><li>Gathering and summarising stakeholder feedback and insights</li><li>Supporting with organising events</li><li>Responding to emails and taking phone messages</li><li>Providing administrative support across projects and teams</li></ul> Your Profile<ul><li>3-4 years' experience in a similar Administrative, Team Assistant or Senior Support role</li><li>Strong communication skills, both written and verbal</li><li>Confident engaging with a range of stakeholders and able to build rapport quickly</li><li>Highly organised, with the ability to manage multiple priorities and deadlines</li><li>Proficient in Microsoft Office Suite and ideally experienced using systems such as Monday.com</li><li>Proactive and adaptable, with the ability to work independently and hit the ground running</li><li>A positive, approachable and hardworking attitude, with strong attention to detail</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013411477BSThis is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjExMzU0LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-03-31T06:02:52Z

Administration Assistant

Melbourne, Victoria
remote
Contract/Temporary
34 - 36 AUD / Hourly
About the CompanyOur client is a family-owned fleet management organisation located on St Kilda Road. With an operations team of 12, they endorse a hands on & collaborative environment with fantastic learning & development opportunities. They are continuing to grow and so require a Sales Administrator to support their Account Development team from an Administrative perspective.Please note the organisation will be moving into a new office in the CBD in July this year. About the RoleWorking in a supportive and close-knit Account Development team of 5, this role is integral to the success of the back-end of their sales process - ensuring applications are processed, invoices are sent and customers are kept up to date with delivery details. This is a complex industry that requires the ability to grasp a variety of concepts, so a switched on and detail-oriented nature is essential. Your role will be a mix of Administration, Accounts and Customer Support.This is a temporary role commencing ASAP and for the right candidate it has the view to convert into a long-term permanent position. They operate Monday-Friday, 38-hour week, 3 days in office + 2 from home per week. Please note they will moving to an office in the CBD mid-year. DutiesSome of your key duties will include:<ul><li>Processing client reimbursements and lease settlements in the system</li><li>Requesting tax invoices from dealerships or sending purchase orders</li><li>Following up on outstanding tax invoices</li><li>Chasing delivery dates and keeping customers updated as required</li><li>CRM management - entering updates throughout the after-sale process</li></ul> Skills & ExperienceTo be a successful candidate you must have:<ul><li>Previous experience in an Administrative role - 5-2 years minimum </li><li>Previous experience providing exceptional Customer Service</li><li>A system and technology savvy approach</li><li>Exceptional attention to detail, initiative & adaptability</li><li>Have full working rights in Australia</li><li>Be immediately available to start!</li></ul> Culture & Benefits<ul><li>Hybrid working model offered!</li><li>Be part of a stable and growing business!</li><li>Opportunity to convert into a permanent long-term position!</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a>Job Reference No: 06810-0013421747By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuOTI3ODkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-04-17T05:05:21Z

TEMP TO PERM | Team Assistant | Immediate Start!

Melbourne CBD, Victoria
remote
Contract/Temporary
35 - 38 AUD / Hourly
The CompanyOur client operates within the supply chain space, supporting the movement of essential goods across Victoria. They are seeking an affable, hard-working and proactive administration assistant to support their head office operations, acting as the first point of contact while providing all-round administrative, facilities and finance support to the wider team.This is a temporary to permanent, fully on-site opportunity, offering a permanent salary in the range of $65 - 70k + super, with the final package reflective of your skills, experience and overall fit for the role. The RoleWithin this role you will be responsible for:<ul><li>Acting as the first point of contact, supporting reception duties including greeting visitors and answering incoming calls</li><li>Providing general administrative support to a busy office in an all-round Team Assistant capacity</li><li>Managing shared inboxes, coordinating mail via the AusPost system</li><li>Maintaining office presentation, including meeting rooms, kitchen areas and coffee machine upkeep</li><li>Liaising with building management and logging facilities requests via the internal portal</li><li>Ordering and managing office supplies, coordinating access passes and assisting with event set-up</li><li>Supporting basic finance administration including raising purchase orders, processing and reconciling invoices, along with document management via SharePoint </li></ul>Your Profile<ul><li>2+ years' experience in a similar Team Assistant, Reception or Administration role</li><li>Confident communicator with strong written and verbal skills</li><li>A practical, reliable and consistent individual with a strong work ethic</li><li>Proactive and able to use initiative to support a busy team environment</li><li>Proficient across Microsoft Office Suite, including Microsoft Teams</li><li>Experience using SharePoint for document management (essential)</li><li>Exposure to finance administration tasks such as invoicing and reconciliations</li><li>Familiarity with TechOne or similar systems (desirable)</li><li>Available to work fully on-site</li><li>Australian Citizen or Permanent Resident, with availability to transition into a permanent role after 3 - 6 months</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013417911BSThis is a fully onsite position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjgzMjU3LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-04-10T05:04:56Z

Company Secretary & Governance Manager

Brisbane, Queensland
remote
Permanent placement
140000 - 170000 AUD / Yearly
The Company A well established, fast evolving financial services organisation with operations across Australia and New Zealand is seeking an experienced Company Secretary & Governance Manager to play a pivotal role in its legal and governance function.This position reports to the Head of Legal & Group Company Secretary and works closely with Boards, Committees, Executive leadership and Shareholders across the group. It is ideally suited to a senior governance professional who enjoys combining technical precision with influence, judgement and strong stakeholder engagement. The RoleThis is a broad, high impact role responsible for the effective operation of company secretarial and governance activities across a complex, multi entity structure.You will take ownership of Board and Committee processes, help shape governance practices across the group, and provide trusted support to senior stakeholders, while remaining actively involved in the execution of core company secretarial work.What You'll Be Doing<ul><li>Lead company secretarial and governance support across multiple entities in Australia and New Zealand</li><li>Plan, coordinate and support Board and Committee meetings, including preparation of materials, agendas, minutes and action tracking</li><li>Partner with the Group Company Secretary to strengthen and evolve governance frameworks, including charters, delegations, reporting and templates</li><li>Manage statutory obligations, corporate registers and regulatory filings (with support from external registry providers)</li><li>Oversee the integrity and management of corporate records, board materials and shareholder documentation</li><li>Support shareholder engagement and approval processes, including resolutions and formal reporting</li><li>Mentor and support internal stakeholders involved in governance and company secretarial activity</li></ul> About YouYou will likely bring:<ul><li>Proven hands on company secretarial experience within a multi entity or group structure</li><li>Extensive exposure to senior level Board and Committee interactions, including high quality minute taking</li><li>A track record of improving governance frameworks rather than simply administering them</li><li>Strong organisational capability, attention to detail and the ability to manage competing priorities</li><li>A pragmatic, collaborative approach and a genuine interest in governance that works in practice</li></ul> Why Consider This Opportunity?<ul><li>Senior role with real visibility and influence across the business</li><li>Direct exposure to engaged Boards and executives</li><li>Opportunity to shape governance in a growing, evolving group</li><li>Strong leadership and support from an experienced Head of Legal</li><li>Brisbane based position with national and cross border reach</li></ul> If you're looking for a senior CoSec role that balances leadership, substance and hands on involvement, this position offers a compelling next step. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/RGFycmVuLktpbmdzdG9uLjYxNTgyLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-04-24T00:21:35Z

Part Time Admin Assistant

Prestons, New South Wales
remote
Contract/Temporary
35 - 40 AUD / Hourly
Company: Our client is an Australian-owned manufacturer specialising customised material solutions. Supporting multiple industries including automotive, construction and medical, the business is known for its innovation, technical expertise and tailored approach to product development. Our client is looking for a strong administrative all rounder to supportive business operations on a part time basis. The role: General administration support:<ul><li>Formatting documents, reports and agenda's</li><li>Project tidying digital filing and folders</li><li>Liaising with internal teams, clients, and external vendors</li><li>Coles orders</li><li>Stationary orders</li><li>Mail</li><li>General office coordination to ensure smooth day to day operations</li></ul> About you: To be successful in this role, you will have:<ul><li>Proven experience in an Office Manager or administrative or operational role</li><li>Strong organisational skills with the ability to multitask and prioritise effectively</li><li>Excellent communication and interpersonal skills</li><li>Confident working autonomously and taking initiative</li><li>Confident with MS suite and general computer literacy</li></ul> What's on offer: <ul><li>Part time hours</li><li>Friendly office environment</li></ul> This is an in office positionBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a2ltYmVybGV5LmxhbmdldmFkLjg1MzczLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-04-01T06:25:14Z