Executive Assistant jobs

Executive Assistant

Melbourne CBD, Victoria
remote
Contract/Temporary
55 - 65 AUD / Hourly
About the Company Our client is a fast paced and exciting organisation with national scope. Situated in the CBD they endorse a collaborative and intelligent workforce. They are looking for immediate temporary support for the CEO and ELT who can hit the ground running on a temp to perm engagement. About the Role An exciting opportunity has become available for an experienced Executive Assistant to partner with the CEO of an exciting organisation.Sitting at the heart of the business, this is more than a traditional diary-management role. You'll work closely with the CEO and senior leadership team, helping manage competing priorities, coordinate key initiatives and ensure actions move from discussion through to delivery. The role will include:<ul><li>Providing high-level, proactive support to the CEO</li><li>Managing a complex diary, meetings, travel and competing priorities</li><li>Coordinating Executive and Leadership Team meetings, agendas and actions</li><li>Preparing presentations, reports and executive communications</li><li>Tracking key business priorities and following up actions across the leadership team</li><li>Supporting strategic projects and broader business initiatives</li><li>Building strong relationships with senior internal and external stakeholders</li><li>Identifying opportunities to improve processes and keep the executive office running efficiently</li></ul> About you You'll be an opportunistic EA who has supported a CEO, Managing Director or senior executive within a fast-paced corporate environment. You're highly organised, commercially minded and confident working with senior stakeholders.Most importantly, you're proactive. You anticipate what's needed, bring structure to competing priorities and are comfortable operating with a high level of trust, discretion and autonomy. Also happy to be 5 days on site.This is an excellent opportunity for an EA looking to step into a highly visible role where you can genuinely influence how an executive team operates and contribute to the continued growth of the business.Apply now for a confidential discussion.Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne Job Reference No: 06810-0013506391CSBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuNTg5NjEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-09-28T07:10:34Z

Office Manager & Executive Assistant

Sydney CBD, New South Wales
remote
Permanent placement
100000 - 110000 AUD / Yearly
<table width="680"><tbody><tr><td width="507">Office Manager & Executive Assistant Are you a proactive Office Manager and Executive Assistant who enjoys taking ownership, anticipating what needs to happen next and creating an office environment where everything runs seamlessly?We're partnering with a fast-growing global business to recruit a permanent Office Manager & Executive Assistant for it's Sydney CBD office.This is a highly visible and varied position combining office management, executive support and broader business coordination. You'll take ownership of a brand-new office while supporting the CEO and senior leadership team across Australia and internationally.With a collaborative team in Sydney, this is an opportunity to make the role your own within a fast paced organisation. The RoleWorking closely with the CEO and senior leadership, you will:<ul><li>Take ownership of the day-to-day operation and presentation of the Sydney office</li><li>Proactively identify office requirements and resolve issues before they impact the wider team</li><li>Manage relationships with building management, suppliers, contractors and service providers</li><li>Coordinate facilities, maintenance, office supplies, equipment, access and general workplace requirements</li><li>Provide responsive executive support to the CEO and other senior leaders</li><li>Coordinate complex diaries and priorities across Australian and international time zones</li><li>Arrange domestic and international travel, accommodation, transport and detailed itineraries</li><li>Coordinate meetings end-to-end, including attendees, rooms, technology, catering and supporting materials</li><li>Organise team events, office activities, lunches and employee engagement initiatives</li><li>Support recruitment coordination, interviews, onboarding and offboarding activities</li><li>Assist with employee administration, internal communications and general business operations</li><li>Liaise with IT providers and provide routine administrative support across Finance and other business functions</li><li>Continually identify opportunities to improve office processes and ways of working</li></ul> About YouYou will bring:<ul><li>Previous experience in Office Management, Executive Assistance or a comparable senior business support role</li><li>Experience supporting senior executives across diary, meeting and travel coordination</li><li>A confident and proactive approach, with the initiative to take ownership and get things done without requiring constant direction</li><li>The ability to anticipate requirements, think ahead and respond effectively when priorities change</li><li>Appropriate assertiveness and confidence following up with stakeholders at all levels</li><li>Exceptional organisation, time management and attention to detail</li><li>Strong judgement and the ability to determine what you can resolve independently and what requires escalation</li><li>Excellent written and verbal communication skills with a polished and professional approach</li><li>A practical, solutions-focused mindset and willingness to continually improve how things are done</li><li>Discretion and sound judgement when handling confidential information</li><li>Experience with recruitment coordination, onboarding, Employment Hero, events or broader business operations would be advantageous</li></ul> Why Consider This Role?<ul><li>Take ownership of a newly created role and help shape the office management function from the ground up</li><li>Work from a beautiful Sydney CBD office</li><li>Join a friendly, collaborative team within a fast-growing organisation</li><li>Work closely with the CEO and gain exposure to senior executives across Australia and international markets</li><li>Build and enhance the team's social and collaborative office culture through events and employee initiatives</li><li>Opportunity for occasional travel to the company's national offices</li><li>Work alongside meaningful projects</li><li>Competitive salary of $110,000 + super, with an annual discretionary bonus</li></ul> This is a permanent, full-time opportunity based in the Sydney CBD office five days per week.If this sounds like you, please send your resume by clicking on the apply button.This is an on-site position.Reference number: 06800-0013502762</td></tr></tbody></table> By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/ZmFta2Uud2llbGVuZ2EuNDExMjIuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-09-09T04:50:05Z

Temporary Admin/Business Support Opportunities

Perth CBD, Western Australia
remote
Contract/Temporary
38 - 45 AUD / Hourly
As we move into the last months of the year, Robert Half is looking to connect with experienced Administration, HR and Business Support professionals for a range of upcoming temporary and temp-to-permanent opportunities across Perth.We'd love to hear from candidates with full Australian working rights, as well as those currently in Australia on a Working Holiday Visa and looking to gain experience in the Perth market.Whether you're immediately available, coming to the end of a contract, looking for something longer term or simply open to hearing about upcoming opportunities, now is a great time to get in touch.Roles we recruit:<ul><li>Reception & Front of House</li><li>Administration & Office Support</li><li>Data Entry</li><li>Team & Project Administration</li><li>Personal & Executive Assistants</li><li>Office Management</li><li>HR Administration & Coordination</li><li>HR Advisors & HR Business Partners</li><li>Talent Acquisition & Recruitment</li><li>General Business Support </li></ul>What we are looking for:<ul><li>Previous experience within Administration, HR or Business Support</li><li>Strong communication and interpersonal skills</li><li>Good Microsoft Office skills and confidence learning new systems</li><li>Excellent organisation and attention to detail</li><li>A proactive and adaptable approach</li><li>The ability to step into a new environment and get up to speed quickly</li></ul>Apply today with your CV to register your interest with Robert Half and hear about upcoming Business Support opportunities across Perth.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bWFkZGlzb24ubWF0dGhld3MuODE2MjguMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-09-14T06:54:02Z

Executive Officer - Contract to Permanent

Sydney CBD, New South Wales
remote
Contract/Temporary
100000 - 110000 AUD / Yearly
<table width="680"><tbody><tr><td width="507">Company: Join a not-for-profit organisation making a positive impact across the community. This is an exciting opportunity to support senior leadership and contribute to the effective operations of a purpose-led organisation. With a collaborative working environment and a strong focus on operational excellence, this role offers the chance to make a meaningful contribution while supporting the organisation's ongoing growth and strategic objectives. Duties and responsibilities: <ul><li>Provide high-level executive support to two executives, including diary management, correspondence, scheduling, travel and meeting coordination.</li><li>Coordinate Board and governance activities, including preparation of agendas, Board papers, minutes, reports and presentations.</li><li>Track strategic priorities, key projects and deliverables, ensuring deadlines are met and communication remains clear across the organisation.</li><li>Support corporate governance, policy development, review and implementation, risk register management and regulatory compliance.</li><li>Prepare organisational performance reports, conduct research and support strategic planning and decision-making.</li><li>Oversee corporate and financial administration, including budgeting, expense reporting, payroll, invoicing, purchasing, reconciliations and liaison with external accountants.</li><li>Coordinate special projects, change management initiatives, business development and operational improvement activities.</li><li>Manage relationships with internal and external stakeholders, Board members, service providers, contractors, volunteers and organisational supporters.</li><li>Support workplace operations, employee engagement, leadership development and the coordination of the volunteer program.</li><li>Assist with communications, marketing, social media, events and conferences, maintaining a professional and welcoming corporate environment.</li><li>Handle sensitive and confidential information with discretion.</li></ul> About you: To be successful in this role, you will have:<ul><li>Proven Executive Officer or Executive Assistance experience supporting senior executives and boards in governance, corporate and financial operations, project coordination and coordination of meetings and events.</li><li>Strong financial reporting and budgeting experience with excel and MS suite proficiency.</li><li>Experience in project management and project coordination</li><li>Highly organised, proactive and solutions focused, with a willingness to help out across the business where needed.</li></ul> What's on offer: <ul><li>Potential for the role to extend or become permanent </li><li>Onsite parking </li></ul> Reference Number: 06800-0013502781This is an in office position.</td></tr></tbody></table>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/a2ltYmVybGV5LmxhbmdldmFkLjcxNTA4LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-09-24T03:30:23Z

Workplace Experience | Executive Support | Temp role

Sydney CBD, New South Wales
remote
Contract/Temporary
38 - 42 AUD / Hourly
<table width="680"><tbody><tr><td width="507">Company: This business is a professional services firm with a dynamic offering to their clients. They are passionate about a professional and welcoming environment for their clients and staff, managed by this role and their internal office support team. Duties and responsibilities: <ul><li>Oversee day to day operations and workplace experience of a high performing office, ensuring the office is professional, organised and running smoothly.</li><li>Act as the first point of contact for employees, clients, visitors and senior stakeholders, providing a high level of service and hospitality.</li><li>Run the reception desk and front of house operations, including visitor management, incoming calls, deliveries and general enquiries.</li><li>Coordinate meeting rooms and shared spaces, ensuring rooms are fully prepared and presented to a high standard for internal and external meetings.</li><li>Provide executive and administrative support including diary and calendar management, scheduling meetings, coordinating appointments and managing competing priorities.</li><li>Support 2-3 senior stakeholders with meeting coordination, travel arrangements, correspondence, preparation of documents and general administrative requirements as needed.</li><li>Act as a trusted point of contact for senior stakeholders, proactively anticipating administrative and workplace needs and ensuring requirements are managed efficiently.</li><li>Manage catering, food and beverage, and office supplies, including ordering, stock management and coordinating regular team lunches and events.</li><li>Coordinate and support internal events, client functions, team activities and office initiatives, managing logistics, suppliers and set-up.</li><li>Work closely with stakeholders and senior leadership to support with administration where needed.</li><li>Maintain a high level of professionalism, discretion and attention to detail, particularly when supporting senior executives, VIP clients and external stakeholders.</li></ul> About you: To be successful in this role, you will have:<ul><li>3 to 5+ years' experience in workplace coordination, office management, corporate reception, or a similar role.</li><li>Previous experience providing executive support, including diary/calendar management, meeting coordination, travel booking and administrative support.</li><li>Proven ability to manage the day to day operations of a corporate workplace and confidently take ownership of multiple priorities.</li><li>Confident communicator who can build positive relationships with senior executives, EAs, employees, clients and external stakeholders.</li><li>Strong attention to detail and the ability to handle confidential and sensitive information with discretion.</li><li>Experience coordinating meeting rooms, catering, events, office supplies and workplace services.</li><li>Strong vendor and supplier management skills, with confidence coordinating external providers and resolving issues proactively.</li><li>Excellent organisational skills, with the ability to prioritise competing demands and remain calm in a fast paced environment.</li><li>Proactive and hands on approach- someone who is comfortable rolling up their sleeves and getting involved.</li><li>Ability to work fully onsite, Monday to Friday, and be a visible and engaged presence in the Sydney office.</li><li>Experience supporting a high volume or high demand office environment would be highly regarded.</li></ul> What's on offer: <ul><li>Potential for the role to extend</li><li>Friendly team and generous in office benefits</li></ul> Reference Number: <a href="https://rh.my.salesforce.com/a1GVT000008Ebvx">06800-0013514739</a>This is an in office position.</td></tr></tbody></table>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/a2ltYmVybGV5LmxhbmdldmFkLjExMjg4LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-09-29T06:47:30Z

5 results for Executive Assistant jobs