8 results for Executive Assistant jobs

Executive Assistant

Melbourne CBD, Victoria
remote
Contract/Temporary
45 - 48 AUD / Hourly
The CompanyOur client is a global shipping company specialising in container transport transportation and logistics services They offer a growth-focused work environment and a fantastic opportunity to join a well-respected company at the forefront of its field. The RoleProviding high-level executive support through complex diary management, meeting coordination, stakeholder liaison, correspondence management, and administrative oversight.They operate Monday-Friday, full time on site from 9am-5pm. Duties:Reporting to the Managing Director, responsibilities included:<ul><li>Coordinating meetings, preparing agendas, compiling board papers, and distributing meeting documentation</li><li>Recording, preparing, and maintaining accurate meeting minutes</li><li>Managing executive communications, correspondence, and stakeholder enquiries with professionalism and discretion</li><li>Coordinating communication and information flow across departments to support business objectives</li><li>Preparing, organising, and maintaining confidential records, reports, and business documentation</li><li>Supporting executive priorities through effective diary management, meeting coordination, and administrative oversight</li></ul> Skills & Experience To be a successful candidate you must have:<ul><li>Experience supporting senior leaders with diary management, meeting coordination, and administrative support</li><li>Preparation of board papers, agendas, and accurate meeting minutes</li><li>Professional communication skills with the ability to liaise effectively with internal and external stakeholders</li><li>High level of discretion, organisation, and attention to detail in handling sensitive information</li><li>Immediately available to commence employment</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013445780CS This is a fully onsite position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2FybGEuc3dhbm5pZS42MDEyNS4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-06-01T05:14:34Z

Executive Assistant - Financial Services - CBD

Sydney CBD, New South Wales
remote
Permanent placement
100000 - 120000 AUD / Yearly
Executive Assistant role - Insurance & Financial Services (Sydney CBD)Are you an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys supporting senior leaders at executive level?We're partnering with a well-established insurance and financial services organisation to recruit a full-time Executive Assistant on a 13-14 month fixed-term contract to cover parental leave. Based in Sydney CBD, this role will support a group of highly regarded executives within a collaborative, high-performing business.This is an excellent opportunity for someone who enjoys being a trusted right hand, takes pride in delivering high-quality support, and thrives in a dynamic corporate environment. The Role Supporting multiple senior executives, your responsibilities will include:<ul><li>Managing complex diaries and coordinating meetings across multiple time zones</li><li>Preparing presentations, reports, board papers, and business documentation to a high professional standard</li><li>Coordinating domestic and international travel, including itineraries and logistics</li><li>Managing expenses and administrative processes</li><li>Coordinating team events, offsites, and stakeholder meetings</li><li>Building strong relationships with internal and external stakeholders</li><li>Supporting wider team initiatives and ad-hoc executive support requirements</li><li>Collaborating closely with other support staff to ensure seamless operations across the business</li></ul> About You You're someone who:<ul><li>Has proven experience supporting senior executives within financial services, insurance, banking, or professional services environments</li><li>Is highly organised with exceptional attention to detail</li><li>Brings strong communication and stakeholder management skills</li><li>Is confident managing multiple priorities and working in a fast-paced environment</li><li>Has advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word</li><li>Is proactive, personable, and enjoys building strong working relationships</li><li>Brings a positive, solutions-focused mindset and strong professional maturity</li></ul> Why Consider This Role?<ul><li>13-14 month fixed-term contract with handover provided before commencement</li><li>Potential opportunity for permanency in future, though not guaranteed</li><li>Opportunity to support highly regarded and approachable executives</li><li>Collaborative, smart, and high-performing workplace culture</li><li>CBD-based office with a strong team environment</li><li>Salary of $100,000 - $120,000 + super</li><li>Office-based role with 5 days in the office, with some flexibility available</li></ul> If this sounds like you, please send your resume by clicking on the apply button.Reference Number: 06800-0013439167This is an on-site position.<h2 class="pageDescription"> </h2>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/ZmFta2Uud2llbGVuZ2EuODkwNDEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-05-26T23:38:23Z

Team Coordinator

Fortitude Valley, Queensland
remote
Contract/Temporary
80000 - 90000 AUD / Yearly
Your OpportunityYou will be joining a highly successful, industry-leading business that continues to go from strength to strength. This role is initially offered as a six-month contract, with a strong likelihood of converting to a permanent position.This is an office-based role, with flexibility around start and finish times to support a healthy work-life balance.You will be part of a high-performing team of eight, supported by experienced and hands-on leaders who will provide the guidance and tools needed to succeed.You will be responsible for supporting the Group IT Manager and the wider team with diary management, travel coordination, and ensuring the team operates efficiently and effectively.This role requires strong attention to detail, excellent organisational skills, and the ability to communicate effectively with both internal and external stakeholders.Key Responsibilities<ul><li>Manage the Group IT Manager's diary, including scheduling meetings and coordinating priorities.</li><li>Arrange domestic travel bookings, accommodation, and itineraries for the IT team.</li><li>Coordinate meetings, book meeting rooms, prepare agendas, and take meeting minutes.</li><li>Assist with internal communications and general enquiries relating to the IT function.</li><li>Work closely with the Group IT Manager and Service Desk Team Lead to manage IT asset inventories and stock levels.</li><li>Support invoice processing and supplier administration as required.</li><li>Support on boarding and off boarding activities relating to IT equipment and access requirements.</li></ul>About You<ul><li>Minimum of 2 years experience in an Administration Coordinator, Team Coordinator, Executive Assistant, or similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage competing priorities.</li><li>Strong attention to detail and a proactive approach to problem-solving.</li><li>Strong interpersonal and communication skills with the ability to build relationships across all levels of the business.</li><li>Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel, and Teams.</li></ul>Apply TodaySubmit your CV directly via email to Maria Saavedra at [email protected], or by pressing the Apply button.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/d2FkZS5yYW5kbGUuMjYyNTEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-03T00:29:51Z

TEMP TO PERM | Marketing & Events Assistant | Immediate Start!

Melbourne CBD, Victoria
remote
Contract/Temporary
35 - 38 AUD / Hourly
The CompanyOur client is a global production and distribution business operating across international markets. They offer a unique opportunity to gain exposure across marketing, events, and commercial operations within a dynamic and growing environment.This is a temporary role with an immediate start and a strong view to go permanent, with a full-time equivalent salary of $70K + super. The RoleThis is a broad and hands-on position supporting the commercial team, with a key focus on marketing, events, and communications.Within this role you will be responsible for:<ul><li>Assisting with industry events, trade shows, and customer activations</li><li>Supporting social media activity and marketing communications</li><li>Assisting with internal communications across the business</li><li>Liaising with distributors and supporting customer-related requests</li><li>Preparing marketing collateral and coordinating branded materials</li><li>Managing logistics for events, including merchandise and resources</li><li>Maintaining accurate records and supporting CRM activity</li><li>Providing general administrative and office coordination support</li></ul> Your ProfileWe are looking for an enthusiastic and adaptable individual who is eager to build their career within a fast-paced and collaborative environment.You will bring:<ul><li>1-3 years' experience in administration, customer service, marketing, or events</li><li>Strong communication skills, both written and verbal</li><li>A proactive and organised approach, with the ability to manage competing priorities</li><li>Confidence engaging with internal and external stakeholders</li><li>A positive, can-do attitude and willingness to learn</li><li>Proficiency in Microsoft Office Suite</li><li>Exposure to Canva or similar design tools (highly regarded)</li><li>Exposure to social media, marketing tools, or events (highly regarded)</li><li>Full working rights (Australian Citizen or Permanent Resident) are required.</li></ul> This is an ideal opportunity for someone looking to step into a broad, career-building role with genuine development potential. Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013428277BS <h4>This role offers a hybrid working arrangement, with 4 days in the office and 1 day from home following the initial training period.</h4>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjExNTk4LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-06-09T23:03:31Z

Office Coordinator

North Sydney, New South Wales
remote
Contract/Temporary
38 - 40 AUD / Hourly
Office Coordinator | Manly & North Sydney | $38 - $40 + Super | Tuesday - Friday | 4 week ContractRobert Half is currently seeking an experienced Office Coordinator to support a highly regarded organisation working across two office locations in Manly and North Sydney. This is a full-time temporary opportunity for 4 weeks with potential to extend, this is a fantastic opportunity to join a purpose-driven environment supporting young people experiencing mental health challenges. The Role You will be responsible for ensuring the smooth day-to-day running of both office sites, providing front-of-house reception support alongside broader office coordination and administrative duties. This role requires someone highly organised, adaptable, and confident working across multiple priorities in a people-focused setting. Key Responsibilities:<ul><li>Reception duties and being the first point of contact for visitors and staff</li><li>Managing diaries, meeting coordination, and room bookings</li><li>General office administration and coordination across two sites</li><li>Supporting facilities management, supplies, and vendor coordination</li><li>Assisting with onboarding, documentation, and internal processes</li><li>Liaising with internal teams and external stakeholders</li><li>Maintaining a safe, welcoming, and professional office environment</li><li>Ensuring compliance with safeguarding requirements (WWCC essential)</li></ul> About You: You are an experienced Office Coordinator or Administrator who thrives in a varied, people-facing role. You are comfortable working across multiple locations and engaging with sensitive client groups in a professional and compassionate manner.<ul><li>Previous experience in office coordination, reception, or administrative support</li><li>Current Working With Children Check (WWCC) essential</li><li>Strong diary management and organisational skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to multitask and manage competing priorities</li><li>High attention to detail and a proactive approach</li><li>Confident using Microsoft Office Suite</li></ul> What's on Offer:<ul><li>$38 - $40 per hour + super</li><li>Split-site role across Manly & North Sydney</li><li>Full-time temporary assignment with potential extension</li><li>Immediate start available!</li><li>Opportunity to support a meaningful, community-focused organisation</li></ul> Apply Today Submit your CV via the apply button or contact <a href="mailto:[email protected]">[email protected]</a> for a confidential discussion. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/aG9sbHkucGF5bmUuMzQ1NjIuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-10T00:21:05Z

Administration Officer

Eagle Farm, Queensland
remote
Contract/Temporary
65000 - 70000 AUD / Yearly
Your OpportunityWe are seeking a highly organised and motivated Administration Assistant to join a fantastic and supportive team within a well-established and growing organisation. This is a 12-month contract with strong potential to become a permanent role for the right candidate.This position is ideal for someone who enjoys working in a fast-paced environment, takes pride in delivering high-quality administrative support, and is keen to develop their career within a collaborative and professional team.Key Responsibilities<ul><li>Provide high-level administrative support across the business</li><li>Act as the first point of contact for customer enquiries via phone and email</li><li>Deliver exceptional customer service and maintain strong client relationships</li><li>Coordinate meetings, appointments, and calendar management</li><li>Support the preparation of contracts, proposals, and onboarding documentation</li><li>Ensure all filing and documentation is maintained accurately and confidentially</li><li>Coordinate onboarding processes for new employees</li><li>Set up laptops, monitors, mobile phones, and other equipment for new starters</li><li>Liaise with external IT providers to troubleshoot basic technical issues</li><li>Prepare desks, equipment, and system access prior to commencement dates</li><li>Conduct onboarding inductions relating to systems, equipment, and office procedures</li></ul>Skills & Experience<ul><li>Previous experience in administration, sales support, or office coordination (1 year minimum)</li><li>Strong organisational and time management skills</li><li>Excellent verbal and written communication skills</li><li>High attention to detail and problem-solving ability</li><li>Proficient in Microsoft Office Suite and CRM systems</li><li>Ability to learn new systems and technologies quickly</li></ul>Apply TodaySubmit your CV directly via email to Maria Saavedra at [email protected], or by pressing the Apply button.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/d2FkZS5yYW5kbGUuNDc3NjkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-03T22:56:14Z

Project Administrator | 12-month FTC

Melbourne CBD, Victoria
remote
Contract/Temporary
75000 - 80000 AUD / Yearly
The CompanyOur client is a values-driven consulting firm that partners closely with NFP, and purpose-led organisations. They are currently seeking a Project Administrator to support a busy project team across a variety of administration, coordination tasks and general team support.This is a 12-month fixed term contract covering maternity leave. The role offers a highly flexible and predominantly remote working environment, with occasional onsite presence required from time to time.The business places a strong emphasis on collaboration, social impact, and sustainability, so they are looking for someone whose values align with working within a purpose-led environment. The RoleWithin this role, you will be responsible for:<ul><li>Setting up and maintaining projects within internal systems</li><li>Assisting Project Managers with day-to-day administrative support</li><li>Raising invoices and managing project-related expenses</li><li>Coordinating travel arrangements and contractor documentation</li><li>Attending meetings and assisting with basic note taking where required</li><li>Supporting proposal administration and document preparation</li><li>Managing project documentation, compliance, and file maintenance</li><li>Liaising with internal stakeholders to ensure projects are running smoothly</li><li>Supporting ad hoc operational and administrative tasks across the wider team</li></ul> Your Profile To be successful in this role, you will have:<ul><li>2-3 year's experience within administration, team support, or project coordination</li><li>Strong organisational skills with the ability to manage multiple tasks and deadlines</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and ability to work accurately within repetitive processes</li><li>A proactive and team-focused approach</li><li>Strong Microsoft Office skills including Outlook, Teams, Word, and Excel</li><li>The ability to work autonomously within a remote/hybrid environment</li><li>Experience within a consulting, NFP, professional services, or project-based environment will be highly regarded</li></ul> Culture and Benefits<ul><li>1 additional well being day off per quarter</li><li>Additional annual leave rewards based on tenure within the business</li><li>Highly collaborative and supportive team environment</li><li>Values-driven organisation focused on social impact and purpose-led work</li><li>Flexible hybrid working environment with predominantly remote working available</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013437463 BS<h4 style="line-height: normal; text-align: left;" align="center">This is a predominantly remote position with occasional onsite presence required.</h4>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjI4NjU3LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-05-15T01:08:46Z

Office Coordinator

Sydney CBD, New South Wales
remote
Contract/Temporary
40 - 50 AUD / Hourly
Office Coordinator | Sydney CBD | $40-$50ph + Super | 2-month contractRobert Half is currently seeking a proactive and personable Office Coordinator to support a highly regarded global business based in Sydney CBD. Suited to someone who thrives in a people-focused office environment and enjoys creating a welcoming, organised, and engaging workplace. THE ROLE:This is a hands-on Office management role where you will be responsible for the smooth day-to-day running of the office, while helping drive a positive and collaborative culture across the business. You will act as the face of the office and play a key role in supporting staff, visitors, and workplace operations. KEY RESPONSIBILITIES:<ul><li>Managing front-of-house operations including greeting visitors, handling calls, inbox management, and coordinating meeting rooms</li><li>Maintaining office presentation, kitchens, meeting spaces, and shared areas to ensure a high standard workplace environment</li><li>Supporting onboarding processes including office tours, workstation setup, access passes, and welcome packs</li><li>Coordinating office events, team celebrations, social activities, and culture initiatives</li><li>Managing office supplies, vendors, catering, and workplace administration</li><li>Supporting health & safety procedures and maintaining workplace documentation/checklists</li></ul> ABOUT YOU:You are a proactive, organised, and approachable workplace professional who enjoys being in a fast-paced, people-facing environment.<ul><li>Previous experience within workplace coordination, office coordination, reception, or administration</li><li>Strong communication and stakeholder management skills</li><li>A hands-on attitude with the ability to multitask and prioritise effectively</li><li>High attention to detail and strong organisational skills</li><li>Confident working within corporate or professional office environments</li><li>A positive and energetic personality with a genuine passion for workplace culture</li></ul> WHATS ON OFFER:<ul><li>$40-$50 per hour + super</li><li>Sydney CBD location- 4 days in office</li><li>Full-time temporary opportunity</li><li>Collaborative and culture-focused office environment</li></ul> Submit your CV via the apply button or email to <a href="mailto:[email protected]">[email protected]</a> Please note: Successful applicants will be contacted This is a hybrid position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YnJhbmRvbi53aWxraW5zLjQxMzQ1LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-05-17T23:19:22Z