30 résultats pour General Office Clerk à Whitby On
111.1 Job Description – Receptionist & Office Assistant<p>We are offering an exciting opportunity for a Receptionist & Office Administrator to join our financial Services client in the heart of Toronto. The role involves a variety of responsibilities, including front desk management, coordinating meetings, handling financial and administrative tasks,, communication management, and operational duties.</p><p>The Receptionist & Office Administrator role is a 4 day a week position, Monday - Thursday.</p><p><br></p><p>• Warmly greet visitors, clients, and employees, maintaining a professional demeanor at all times.</p><p>• Provide administrative support by handling mail distribution, courier services, and incoming packages.</p><p>• Assist with scheduling meetings, meeting room calendar managing, as well as preparing and organizing materials and equipment for meetings and events.</p><p>• Monitor and restock office and kitchen as well as assisting with event logistics, including food orders, for internal and external meetings</p><p>• Support desk moves, office renovations, and new hire workspace setups</p><p>• Process expense reports while tracking and reconciling receipts</p><p>• Process invoices, prepare cheque runs, and maintain vendor communication</p><p>• Foster clear communication between visitors, clients, and internal teams, addressing queries with accurate information, or escalating them to relevant personnel when necessary.</p><p>• Monitor and manage office supplies, ensuring adequate inventory at all times.</p><p>• Collaborate with facilities or building management for maintenance and operational needs.</p>Administrative AssistantWe are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required.Administrative Assistant<p>We are offering a long term contract employment opportunity for an Administrative Assistant in Toronto, Ontario. The chosen candidate will become a valuable part of our team, assisting in a significant records management project. This role involves reviewing documents in alignment with the company's retention policy, scanning and organizing necessary records, and properly disposing of non-essential documents.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the Records Manager to identify and prioritize records for scanning and storage.</p><p>• Handle scanning tasks diligently, ensuring all documents are accurately digitized.</p><p>• Utilize Microsoft Word and Excel for various administrative tasks.</p><p>• Maintain electronic files, ensuring they are correctly named and saved for easy retrieval.</p><p>• Provide excellent customer service, resolving any inquiries in a timely and detail oriented manner.</p><p>• Conduct data entry tasks, ensuring all customer information is accurate and up-to-date.</p><p>• Manage email correspondence, responding promptly and in a detail oriented manner to all incoming messages.</p><p>• Monitor customer accounts, taking the necessary actions when required.</p>AR & AP Assistant<p>We are offering an exciting opportunity in the automotive leasing industry. We are seeking an AR & AP Assistant who will be tasked with an array of responsibilities including maintaining accurate financial records, processing applications, and resolving customer inquiries. </p><p><br></p><p>Responsibilities:</p><p>● Assemble, review and verify invoices and cheque requests</p><p>● Sorting, coding and data entry vendor and manufacturer invoices</p><p>● Verify and match invoices to purchase orders</p><p>● Process on-demand cheques if any</p><p>● Process bi weekly cheque run</p><p>● Process monthly business office remittances</p><p>● Reconcile manufacturer statements</p><p>● Reconcile electronic transfer payments account</p><p>● Reconcile sublet and payables schedules</p><p>● Flag and clarify any unusual or questionable invoice items or prices</p><p>● Post transactions to journals, ledgers and other records</p><p>● Receive monthly credit card statements, gather receipts and prepare for payment.</p><p>● Reconcile accounts payable records with vendor statements.</p><p>● Prepare monthly analysis of expense accounts using Microsoft Excel</p><p>● Research and resolve invoice discrepancies and issues</p><p>● Correspond with vendors and respond to inquiries</p><p>● Prepare and complete month end expense posting & closing</p><p>● Track and reconcile all Prepaid and Accrual accounts</p><p>● Provide supporting documentation for audits</p><p>● Balancing of Intercompany Accounts on a monthly basis</p>Accounts Receivable Clerk<p>We are offering contract employment opportunity for an Collectiosn Specialist in Vaughan, Ontario. This role is within the industry, where you will be tasked with the maintenance of customer records, processing of applications, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process customer credit applications </p><p>• Maintain up-to-date customer credit records </p><p>• Handle customer inquiries professionally, including resolving payment disputes and processing payments and refunds</p><p>• Provide detailed customer reconciliations and statements as required </p><p>• Monitor client accounts and review accounts in arrears to take appropriate actions</p><p>• Notify debtors of overdue payments and accounts via telephone, mail, and email, ensuring timely follow up if a reply is not received</p><p>• Locate debtors to arrange payment plans</p><p>• Use Microsoft Excel for various tasks.</p>Bilingual Accounts Receivable Specialist (French)<p>The Accounts Receivable Specialist is responsible for managing daily collection calls, releasing orders, processing payments and managing full cycle accounts receivable from beginning to end. The specialist will also prepare invoices, statements, receipts and other required information for individual customers. Regular follow-ups for collection on outstanding invoices, resolving payment discrepancies, and identifying high-risk accounts are a part of the responsibilities in this role.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Ensure timely processing of deductions, discounts, discrepancies, write-offs, receipts in accordance with established procedures.</li><li>Verify that receipts are processed in a timely manner and payments are applied to the correct invoices.</li><li>Investigate and resolve queries concerning client receivables, effectively communicating any issues or trends internally.</li><li>Engage in handling tasks related to account reconciliation and month-end reporting.</li><li>Keep the accounts receivable sub-ledger updated and maintain the required DSO on assigned accounts.</li><li>Make sure the monthly billing on assigned clients is accurate and timely.</li><li>Effectively manage the Accounts Receivable filing system, standard operating procedures, and client notes.</li><li>Handle other accounting, administrative or special assignments as needed.</li><li>Collaborate on projects related to accounts receivable and order release, such as system orders, IT projects, and system projects related to accounts receivable.</li></ol><p> </p>Accounting AssistantWe are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. <br><br>Responsibilities:<br>• Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications.<br>• Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions.<br>• Handle intricate public inquiries related to property tax billings, payments, and collections.<br>• Analyze account balances and assist in the collection of property tax arrears.<br>• Process customer credit applications with high accuracy and efficiency.<br>• Maintain accurate customer credit records.<br>• Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices.<br>• Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files.<br>• Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC).<br>• Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality.Accounting ClerkWe are offering an exciting opportunity for an Accounting Clerk in the industry, located in Pickering, Ontario. This position will be based in a detail-oriented workplace environment.<br><br>Responsibilities:<br>• Efficiently process customer credit applications<br>• Manage and maintain accurate customer credit records<br>• Resolve customer inquiries and offer support where needed<br>• Monitor customer accounts and take appropriate action<br>• Ensure accurate invoicing, including monthly progress draws and weekly invoicing<br>• Balance job sheets in line with Project Manager's job status files and maintain the filing system<br>• Handle Accounts Receivable tasks such as reconciling aged receivables report and contacting customers<br>• Process and prepare change orders for billing<br>• Submit substantial completion requests for publication<br>• Utilize Jonas Accounting Software, Excel Estimating system, and Microsoft Word processing for various tasks.Accounts Receivable Specialist<p>We are seeking a skilled and results-driven Accounts Receivable/Collections Specialist to join our client, a leader in the construction industry. This is a full time permanent position located in the Scarborough area. The ideal candidate will have in-depth understanding of construction billing, and contract terms, along with excellent interpersonal and organizational skills to manage customer accounts and ensure timely payment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts </li><li>Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</li><li>Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</li><li>Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</li><li>Collaborate with project managers to verify completed work, progress milestones, and accurate customer billing</li><li>Investigate and resolve disputes related to billing discrepancies, contract terms, and payment applications</li><li>Work closely with internal teams (e.g., project managers, sales, or finance departments) to address and resolve customer concerns effectively</li><li>Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</li><li>Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes </li><li>Identify opportunities to streamline and improve the accounts receivable and collection processes</li><li>Propose solutions to enhance collection performance and reduce delinquency rates</li></ul><p><br></p><p><br></p>Accounting ClerkWe are offering an exciting opportunity in the finance industry, specifically for an Accounting Clerk role. As an Accounting Clerk, you will undertake a variety of financial and non-financial tasks to help ensure the company's revenues. Your responsibilities will include processing incoming payments and issuing necessary paperwork.<br><br>Responsibilities:<br>• Accurately perform data entry and account reconciliation<br>• Handle accounts payable and accounts receivable tasks<br>• Conduct invoice processing and billing procedures<br>• Utilize Microsoft Excel for various accounting tasks<br>• Operate QuickBooks for financial management<br>• Manage and organize financial records<br>• Respond to customer inquiries and resolve issues<br>• Track and monitor customer accounts and transactions.Payroll Specialist<p>We are offering a contract employment opportunity in Concord, Ontario for a Payroll Specialist. The role involves handling payroll activities for a significant number of employees, working with both salary and commission-based compensation. The successful candidate will be joining a team in the industry, making use of various software systems such as QuickBooks, and Ceridian.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the processing of bi-weekly or monthly payroll for a large number of employees.</p><p>• Ensure all payroll operations, including deductions, benefits, and tax withholdings, are conducted accurately and promptly.</p><p>• Utilize software systems like ADP Workforce Now, QuickBooks and Ceridian to manage and maintain payroll data.</p><p>• Maintain and update employee payroll records, taking into account adjustments, bonuses, commissions, and overtime.</p><p>• Precisely calculate and distribute commission-based pay for applicable employees.</p><p>• Address and resolve payroll discrepancies and employee inquiries in a timely manner.</p><p>• Collaborate with HR and Finance teams to ensure accurate and up-to-date employee compensation data.</p><p>• Uphold the confidentiality of employee payroll information, ensuring data security at all times.</p>Factory Sales and Order Management Head<p>Are you a dynamic leader with a strong background in sales, order management, and manufacturing operations? We are seeking an experienced <strong>Factory Sales and Order Management Head</strong> to oversee the entire order processing lifecycle, drive accurate quotes to the market, and foster customer satisfaction while growing revenue.</p><p><br></p><p>This pivotal role combines leadership, strategic planning, and operational oversight to ensure smooth coordination among key stakeholders—such as customers, sales agents, regional sales managers, production, and inventory—all within a manufacturing environment. If you're ready to leverage your expertise to optimize sales growth, streamline order processes, and deliver exceptional results, this could be the opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Offer Management:</strong></p><ul><li>Analyze customer inquiries and technical specifications to prepare accurate, competitive quotes, including pricing and technical data.</li><li>Build and maintain strong relationships with key customers and sales channel partners, serving as the primary point of contact for major accounts.</li><li>Develop and execute strategies to increase order processing efficiency and improve order lead times.</li><li>Drive sales growth by implementing effective sales strategies that meet factory goals.</li><li>Monitor market trends, competitors, and customer needs to identify opportunities and optimize regional pricing strategies.</li><li>Promote long-term customer loyalty through cross-selling, upselling, and personalized service.</li><li>Identify and implement process enhancements to improve efficiency, customer satisfaction, and profit margins.</li></ul><p><strong>Order Management:</strong></p><ul><li>Oversee the complete order lifecycle—from inquiry to invoicing and cash collection.</li><li>Collaborate with production, engineering, and logistics departments to ensure timely and accurate order fulfillment.</li><li>Track order progress while proactively communicating status updates or addressing issues such as delays, shortages, and customer concerns.</li><li>Streamline processes to minimize errors, enhance the customer experience, and maximize profitability.</li><li>Manage outbound logistics, ensuring timely and cost-effective delivery.</li><li>Work closely with third-party logistics providers to maintain high service levels.</li></ul><p><strong>Leadership & Industry Knowledge:</strong></p><ul><li>Lead and mentor a cross-functional team of offer and order management professionals.</li><li>Establish KPIs and performance metrics to measure team effectiveness.</li><li>Regularly report on sales performance, order fulfillment, and customer satisfaction to senior management.</li><li>Stay informed on trends, regulations, and developments in the North American energy industry, particularly regarding high-voltage equipment.</li><li>Leverage your industry knowledge to identify new market opportunities and develop go-to-market strategies.</li></ul>Accounts Payable ClerkWe are seeking an Accounts Payable Clerk to join our team. In this role, you will be responsible for managing our accounts payable, ensuring accuracy in all transactions and fostering strong relationships with vendors. This role is within the manufacturing industry and offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Oversee the process of receiving packing slips from vendors or shipping companies.<br>• Compare invoices with corresponding packing slips to confirm that product details and quantities align.<br>• Handle data entry tasks by inputting invoice details into the accounts payable system.<br>• Generate necessary reports or documents associated with invoices or payments.<br>• Perform account reconciliations to verify the accuracy of financial records and rectify any discrepancies found.<br>• Make necessary adjustments or corrections related to accounts payable transactions through journal entries.<br>• Maintain open lines of communication with vendors to address invoice issues, inquire about payments, and rectify any discrepancies found during matching.<br>• Foster collaboration with shipping and receiving departments, as well as manufacturing staff, to ensure proper handling of shipments and address any issues that may arise during the process.Payroll Specialist<p>Robert Half is seeking a Payroll Specialist to join one of our clients in Pickering, Ontario. Specializing in office furniture and other workspaces, they offer a full suite of services that encompasses design, sourcing, and installation. In this role,<strong> </strong>you’ll have an exciting opportunity to get involved in both Payroll and Human Resources, which would include streamlining existing processes and identify any gaps in policies or procedures, and propose solutions to address these. </p><p><br></p><p><strong>Here’s some of the things you’ll be working on day-to-day:</strong></p><ul><li>Payroll Processing for 8 divisions in Canada and the USA, including streamlining/integrating payroll processing across these divisions.</li><li>Completing journal entries and submitting payroll tax information</li><li>Benefits Administration</li><li>Assist with HR Administration</li><li>Year-end Payroll closing (T4's, WSIB remittance, etc.)</li><li>New hires, terminations, and ROE's</li><li>Handle both hourly and salaried employees</li><li>Use Ceridian Dayforce and Excel to manage all payroll activities</li></ul>Receptionist<p>We are currently seeking a Receptionist for our multidimensional establishment. This individual will serve as an integral part of our company, creating a cozy, welcoming atmosphere for guests while ensuring the maintenance and cleanliness of our coffee shop and community space. The ideal candidate has exceptional interpersonal skills, a keen eye for detail, and a can-do attitude.</p><p><br></p><p>Key Responsibilities of Receptionist:</p><p><br></p><p>- Greet customers as they come into the coffee shop, making them feel welcomed and valued.</p><p>- Ensure the cleanliness of all areas, especially the boardrooms and tables, adhering to our high standards of sanitation.</p><p>- Restock supplies in the shop as and when needed, including beverages, snacks, napkins, cutlery, and other items.</p><p>- Communicate effectively with guests to ascertain their needs and recommend appropriate solutions or assistance.</p><p>- Collaborate and maintain good relationships with other staff members to ensure smooth operations and an inviting space.</p><p>- Manage multiple tasks effectively, ensuring all details are taken care of in a timely and orderly manner.</p><p>- Attend to any additional needs or requests made by guests or management, demonstrating flexibility and dedication.</p><p><br></p><p>Qualifications of Receptionist:</p><p><br></p><p>- Prior experience in customer service in a fast-paced environment, preferably in a café, restaurant, or similar establishment.</p><p>- Excellent communication and people-skills, with a friendly and approachable demeanor.</p><p>- Strong organizational skills, with an eye for detail.</p><p>- Ability to manage time effectively to complete tasks on schedule.</p><p>- Knowledge of proper cleaning techniques and a commitment to maintaining cleanliness and hygiene.</p><p>- Willingness to go above and beyond to continually improve the guest experience.</p><p>- Ability to stand or walk for extended periods, lift heavy items when necessary.</p><p><br></p><p>We offer a cooperative, energetic work environment and opportunities for growth. If you possess a strong work ethic, a passion for service, and a drive to create an inviting, neighborly space, we would love to hear from you.</p><p><br></p><p>Monday To Friday</p><p><br></p><p>- 7:30 am to 4:30 pm</p>Accounts Payable Specialist<p>We are in search of an Accounts Payable Specialist to join our team in the Real Estate and Property industry, located in Richmond Hill, Ontario. You will be responsible for handling a variety of tasks related to accounts payable, including processing customer credit applications, maintaining customer records, and addressing customer inquiries. This role also involves monitoring customer accounts and taking appropriate actions when necessary. </p><p><br></p><p>Responsibilities</p><p><br></p><p>• Accurately and efficiently process customer credit applications.</p><p>• Maintain detailed and accurate customer credit records.</p><p>• Handle customer inquiries and resolve any issues that may arise.</p><p>• Monitor customer accounts and take necessary action based on account status.</p><p>• Utilize accounting software systems to perform accounting functions.</p><p>• Conduct auditing of accounts payable processes to ensure accuracy and compliance.</p><p>• Support the procurement process by assisting with account coding and other related tasks.</p><p>• Collaborate with other team members to improve processes and procedures within the accounts payable function.</p><p>• Be involved in process improvement initiatives within the department.</p><p><br></p>Payroll Administrator<p>We are looking for a dedicated and detail-oriented Payroll Administrator to join our client's payroll team. This is a full time permanent position. In this role, you will play a vital part in ensuring the accurate and efficient processing of payroll while adhering to all relevant policies and legislation. The successful candidate will also act as a point of contact for payroll-related inquiries and assist with financial reporting and auditing requirements. Reporting to the Payroll Manager, the Payroll Administrator will be responsible for;</p><p> </p><ul><li>Enter employee payroll data and timesheets into the payroll system with precision and attention to detail.</li><li>Collect, input, process, balance, and verify payroll data to ensure timely and error-free payroll operations.</li><li>Accurately input weekly timesheets and changes for hourly personnel into the payroll system.</li><li>Communicate and troubleshoot issues related to payroll processing and HRIS software; recommend improvements when necessary.</li><li>Communicate with employees regarding payroll-related inquiries, providing effective support and resolution.</li><li>Identify and resolve discrepancies or issues in payroll processes while maintaining compliance with company policies and standards.</li><li>Maintain confidential and secure payroll data records</li><li>Support the Payroll Manager with year-end payroll processes </li><li>Collaborate with team members and contribute to a team-oriented work environment.</li></ul><p><br></p>Administrative Coordinator<p>We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul><p><br></p><p><br></p>Finance Admin<p>Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations.</p><p><br></p><p>The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration.</p><p><br></p><p>Key Responsibilities</p><p>· Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.</p><p>· Prepare invoices and manage monthly follow-ups and collections.</p><p>· Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).</p><p>· Prepare and reconcile union dues and WSIB remittances.</p><p>· Maintain and update accounting records in compliance with finance policies and relevant legislation.</p><p>· Apply basic accounting principles to analyze variances and perform routine financial reconciliations.</p><p>· Assist in preparing financial reports under the guidance of the Director of Finance.</p><p>· Support annual audits as required.</p><p>· Participate in financial meetings and provide administrative support to the finance team.</p><p>· Contribute to a positive, compassionate, and collaborative work environment.</p>Payroll Specialist<p>Are you an experienced Payroll & HR Specialist looking for a long-term contract opportunity? Our client in Mississauga is seeking a detail-oriented professional to manage stand-alone payroll and support various HR functions in an on-site role. This position requires someone who can handle the processing of bi-weekly payroll, year-end tasks, payroll report generation, and review timesheets and invoices related to agency personnel.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process bi-weekly payroll for salaried and hourly employees, ensuring accuracy and compliance.</li><li>Handle year-end payroll tasks, including T4, T4A, and RL-1 slips, and prepare annual filings.</li><li>Generate and analyze payroll reports on a semi-monthly basis for upper management.</li><li>Review timesheets of agency personnel and verify invoices under the agency.</li><li>Administer employee benefits, liaising with insurance providers and educating employees on available programs.</li><li>Maintain and update employee records, including new hires and employment status changes.</li><li>Assist with HR functions, including recruitment, contract administration, and onboarding.</li><li>Ensure compliance with ESA and payroll regulations.</li></ul><p><br></p><p><br></p>Accounts Payable Specialist<p><strong>Accounts Payable Specialist - 3-6+ Month Contract Opportunity located in Midtown Toronto, Ontario</strong></p><p><br></p><p>We are welcoming an Accounts Payable Specialist to join our dynamic team based in Toronto, Ontario. The role focuses on the full cycle of accounts payable processing and requires a meticulous individual with a solid understanding of accounting functions. This challenging and rewarding role offers an exciting 3-6 month contract opportunity (with potential to extend).</p><p><br></p><p>Responsibilities:</p><p>• Efficiently managing accounts payable, including receiving, verifying, coding, and posting vendor invoices.</p><p>• Regularly monitoring and managing the accounts payable inbox, promptly addressing inquiries and thoroughly reviewing invoices and expenses.</p><p>• Coordinating the weekly payment run for two teams, ensuring payments are planned and organized based on approval, payment terms, and other criteria.</p><p>• Investigating and resolving any discrepancies between company records and vendor statements.</p><p>• Preparing electronic funds transfers and wire payments in adherence to payment schedules and due dates.</p><p>• Maintaining well-organized and up-to-date accounts payable files and documentation.</p><p>• Professionally communicating with vendors to manage payment-related inquiries and promptly resolve issues, thus maintaining positive vendor relationships.</p><p>• Reviewing staff expense reports weekly, preparing summary submissions for payroll processing, and ensuring all approvals, expense descriptions, and receipt backups are in place.</p><p>• Assisting in verifying the accuracy and completeness of partners' capital account statements.</p><p>• Supporting month-end closing processes to ensure accurate financial reporting.</p><p>• Preparing intercompany chargeback schedules regularly, ensuring each chargeback is supported by receipts or proper documentation.</p><p>• Reconciling outstanding intercompany chargebacks with the Fund Controllers.</p>Accounts Receivable Consultant<p>We are seeking a detail-oriented Accounts Receivable (AR) Consultant to review and enhance AR processes within a healthcare setting for a short term contract. The ideal candidate will assess existing AR operations, identify inefficiencies, and implement best practices to improve revenue cycle management and cash flow optimization.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Conduct a comprehensive review of the AR processes, identifying gaps and opportunities for improvement.</li><li>Analyze outstanding receivables, claim denials, and payment posting procedures to enhance collection efficiency.</li><li>Collaborate with finance, billing, and accounts teams to streamline workflows and improve cash flow.</li><li>Ensure compliance with healthcare billing regulations, insurance policies, and reimbursement guidelines.</li><li>Implement strategies to reduce aged receivables and enhance claim processing timelines.</li><li>Develop and document AR policies, procedures, and best practices.</li><li>Provide training and guidance to hospital staff on optimized AR processes and revenue cycle management.</li><li>Utilize data analytics and reporting tools to track AR performance and recommend actionable insights.</li><li>Present findings and recommendations to hospital leadership and key stakeholders.</li></ul><p><br></p>Front Desk CoordinatorWe are offering a short term contract position for a Front Desk Coordinator in the construction industry, based in Thornhill, Ontario. This role necessitates an on-site presence. <br><br>Responsibilities: <br>• Greet and assist visitors professionally while maintaining a friendly demeanor <br>• Manage a significant volume of incoming calls and direct them to the appropriate personnel<br>• Ensure the reception area is kept clean and inviting <br>• Oversee the distribution of outgoing and incoming mail<br>• Process and distribute checks as required <br>• Assist in organizing occasional staff lunches <br>• Arrange hotel bookings when necessary<br>• Use industry-specific software to coordinate sites across various locations in Ontario<br>• Act as a central point for communication and manage directives from various sources<br>• Demonstrate consistent attendance, punctuality, and dedication to the role<br>• Provide administrative support and uphold a high level of business professionalism.Payroll and Shared Services CoordinatorResponsibilities:<br> Payroll:<br>• Accurate and timely processing of bi-weekly and semi-monthly payroll for hourly employees across North America, as well as off cycles as necessary, while ensuring compliance with state tax requirements.<br>• Update and maintain the payroll system such as entering new hire information, terminations, address changes, updating tax withholdings, and pay adjustments.<br>• Prepare payroll payout file by calculating overtime pay based on the employee’s jurisdiction for finance.<br>• Assist with year-end reconciliation and annual preparation of W-2s.<br>• Responsible for employee onboarding and offboarding process.<br>• Respond to US state unemployment claims and employment verifications within the deadlines.<br>• Serve as back up support for payroll processing, year-end reconciliation and annual preparation of 1099s for independent contractors in North America.<br> <br>• Shared Services Operations:<br>• Assist with corporate licensing.<br>• Assist with incoming background check requests for candidates and backcheck providers.<br>• Assist with Eequipment logistics with for adjusters across North America for primarily Canadian Clients (Allstate, Co-operators, Economical, SGI, Gore, TD) and remote team members. <br>• <br>Update and monitor inventory tracking forms.<br><br>Qualifications:<br>• 1-2 years of hands-on experience in processing payroll from beginning to end.<br>• PCP designation or working towards is preferred.<br>• Completion of a post-secondary program in business administration, accounting, or similar.<br>• Experience with using ADP, Ceridian and Paycor is preferred.<br>• Intermediate experience using MS excel (formulas, filter, sort, formatting, vlookup) is crucial to this role.<br>• Ability to exercise a high level of discretion with confidential information.<br>• Flexibility to work extra hours and in office during peak periods.Accounts Payable SpecialistWe are looking for an Accounts Payable Specialist to join our team in North York, Ontario. As an Accounts Payable Specialist, your role will involve managing vendor invoices, ensuring their prompt processing, and reconciling vendor statements. You will also play a crucial role in maintaining our organizational policies and procedures in a detail oriented and ethical manner. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Manage the accurate and timely processing of vendor invoices.<br>• Undertake vendor statement reconciliation and follow up on overdue items.<br>• Handle inquiries from vendors and internal contacts promptly and in a detail oriented manner.<br>• Ensure approval of all invoices and adherence to deadlines.<br>• Assist in the execution of closing procedures at the end of the month and year.<br>• Oversee the verification and matching of purchase orders, obtaining signoffs or explanations for any discrepancies.<br>• Ensure the processing of Accounts Payable billings based on project cost-based allocation is timely and accurate.<br>• Adhere strictly to our confidentiality agreements, code of ethics, and other organizational policies.<br>• Uphold detail orientation, honesty, discretion, and sound judgment in line with our values and ethics.