12 résultats pour General Office Clerk à West Vancouver Bc
Legal Administrative Assistant<p>Our client, a family law firm, is seeking an experienced intermediate to senior-level Legal Administrative Assistant to join their dynamic practice in downtown Vancouver. The successful candidate will support one senior lawyer and one junior lawyer.</p><p> </p><p>Main responsibilities:</p><ul><li>Calendar management & travel arrangements</li><li>Conducting intake for all files</li><li>Preparing correspondence and managing extensive email communications</li><li>BF management</li><li>Trial preparation</li><li>Communicating with clients and counsel for mediations and arbitrations and organizing file materials</li><li>Drafting or assisting to draft settlement documents</li><li>General administrative duties</li></ul>Administrative Assistant<p>A great opportunity to work with a great team! We are sourcing for a professional Project Administrative Assistant! This position reports into the Project Manager while assisting other members of the team. If you enjoy being busy and learning new skills, this is a great opportunity for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Create, distribute, and maintain reports, forms, documents, specifications, standards, and other files.</li><li>Support project teams to ensure smooth project operations, facilitating any administrative project tasks (e.g., meeting minutes, action logs).</li><li>Provide high-quality, efficient project documentation, follow-up reminders, and updates from project meeting action items.</li><li>Format and edit technical documents</li><li>Facilitate project close-outs with the project team.</li><li>Provide a professional and welcoming atmosphere to guests and co-workers at the office front desk, with flexibility to assist project teams as needed.</li><li>Respond to internal and external inquiries and requests with tact and diplomacy.</li><li>Oversee boardroom bookings, coordinate calendars, manage requests, and schedule meetings.</li><li>Handle travel bookings and arrangements.</li><li>Perform all other project administration and reception duties as required.</li></ul><p><br></p><p><br></p>Accounts Receivable Clerk<p>As one of British Columbia's most established seafood suppliers, our Client continues to be an industry leader by using the latest, most efficient technology and practices to process, package and distribute quality seafood to customers from the United States, Eastern and Western Europe, and Asia.</p><p><br></p><p>Our client is adding an Accounts Receivable Clerk to join their amazing team located in beautiful Ladner, BC. This full time in office role provides terrific benefits. If you are proficient in ACCPAC that is a big plus!</p><p><br></p><p><br></p>Accounts Receivable Clerk<p>We are offering a short term contract employment opportunity for an Accounts Receivable Clerk in the non-profit sector, based in Vancouver, British Columbia. The successful candidate will be essential in the processing of rent calculations, maintaining customer records, and resolving customer inquiries, as well as monitoring customer accounts and executing relevant actions.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer rent applications</p><p>• Maintain precise records of customer rent</p><p>• Resolve any customer inquiries in a timely and detail-oriented manner</p><p>• Monitor customer accounts and take necessary actions based on the account status</p><p>• Gather essential information including name, address, and sources of income for account reconciliation</p><p>• Fill out physical forms as part of the account reconciliation process</p><p>• Secure authorization from the building manager as part of the billing process</p><p>• Collaborate with the operating team to post data into Yardi</p><p><br></p>Accounts Payable ClerkWe are seeking an Accounts Payable Clerk to join our retail team in Vancouver, British Columbia. The chosen applicant will primarily focus on managing vendor communications, overseeing account statements, and ensuring invoices are processed promptly. This position offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Effective management of vendor communications and maintaining strong relationships<br>• Regular interaction with merchants regarding Purchase Orders (PO) status, ensuring all inquiries are addressed promptly<br>• Prompt and accurate processing of invoices against PO, ensuring 3-way matching<br>• Addressing and resolving pricing discrepancies with vendors promptly<br>• Staying updated with changes due to price differences and shipment delays that can affect payments<br>• Effective management of account statements<br>• Regular execution of account reconciliation tasks<br>• Proficient use of Excel, Dynamics 365 Finance & Operations, Dynamics 365 Business Central for daily tasks<br>• Efficient data entry and coding of invoices<br>• This role does not require payment runsPersonal Assistant<p>Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Project Management:</strong> Handle assigned projects by researching, executing, and providing updates to the executive.</li><li><strong>Property Management:</strong> Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li><strong>Travel Coordination:</strong> Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li><strong>Vehicle Management:</strong> Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li><strong>Insurance and Assets Management:</strong> Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li><strong>Visa and Immigration:</strong> Manage US visa renewals for the executive, family, and employees as needed.</li><li><strong>Securities and Investments:</strong> Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li><strong>Event Planning:</strong> Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li><strong>Administrative Support:</strong> Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul><p><br></p>Bookkeeper & Pension Administrator<p><strong>Position Overview:</strong> </p><p><br></p><p>Robert Half is recruiting for a Bookkeeper & Pension Administrator position in Surrey BC. This is a newly created role that combines <strong>accounting responsibilities</strong> with a transition into supporting <strong>pension and benefits administration</strong>. The role will be fully based <strong>on-site in Surrey</strong>, will provide support to a health and pensions department serving a unionized environment with over 10,000 members and approx. 5000 health plan members. The ideal candidate will have a strong accounting background, pensions and benefits administration skillset, and payroll expertise. </p><p><strong> </strong></p><p><strong>Accounting Duties: </strong></p><ul><li>Handling Accounts Payable/Receivable with a high-volume transactions per week. </li><li>Processing EFTs and cheques, ensuring accuracy in all transactions.</li><li>Completing month-end reconciliations, accruals, posting adjustments</li><li>Process full cycle accounting functions and provide timely reporting for period-end closing . </li><li>Overseeing payroll processing for about 10 employees in BC (union) and managing year-end payroll tasks such as issuing T4As etc. </li><li>Supporting the transition to and implementation of a new records system.</li><li>Supporting adhoc finance duties and requests </li></ul><p><strong>Pension/Admin Responsibilities (Gradual Transition):</strong></p><ul><li>Utilizing in-house tools to prepare retirement packages and address member questions.</li><li>Providing administrative support for group benefits and pension programs, including life insurance, health enrollment, etc. </li><li>Coordinating with other team members handling specific benefits-related tasks.</li></ul><p><strong>Role Structure and Reporting:</strong></p><ul><li>Reports directly to <strong>Department Supervisor</strong> and the <strong>Office Supervisor</strong>.</li></ul><p><br></p>Senior Bookkeeper<p>This Vancouver-based not-for-profit organization are looking for a senior level Bookkeeper to join their organization.</p><p><br></p><p><strong>Responsibilities will include:</strong></p><p>- Accounts payable processing including vendor management and payment runs</p><p>- Processing incoming payments</p><p>- Preparing monthly invoices</p><p>- Bank Reconciliations</p><p>- General Ledger account reconciliations</p><p>- Participating in month end duties</p><p>- Assisting with financial statement preparation</p><p><br></p>Bookkeeper<p>Our client, a prestigious and dynamic professional services firm, is currently seeking a Bookkeeper to join their Finance team. This is an exciting opportunity to contribute to the success and growth of our firm while working in a collaborative and supportive environment.</p><p><br></p><p>Reporting to the Controller, the Bookkeeper will play a crucial role in maintaining accurate financial records and supporting the financial operations of the firm.</p><p><br></p><p>Responsibilities:</p><p>• Accounts payable and accounts receivable: Record, monitor, and manage day-to-day financial transactions, ensuring accuracy and adherence to accounting standards.</p><p>• Reconciliation: Reconcile bank and credit card accounts, as well as general ledger accounts, to maintain up-to-date and accurate records.</p><p>• Monitor and record project-related costs, ensuring accurate allocation of expenses to specific projects or cost centers.</p><p>• Prepare monthly, quarterly, and annual financial reports, including balance sheets, profit and loss statements, and cash flow analyses.</p><p>• Manage payroll processing, including tax calculations, benefits administration, and year-end reporting (T4s, ROEs).</p><p>• Ensure compliance with Canadian financial regulations, tax laws, and company policies.</p><p>• Assist in budget preparation, tracking performance, and providing insights for future planning.</p><p>• Mentor junior bookkeeping staff (if applicable) and collaborate with accountants, auditors, and other team members as needed.</p><p><br></p><p><br></p>Payroll Specialist<p>We are seeking a Payroll Specialist to for a 3 months contract. This role operates within the transport industry and is based in North Vancouver, British Columbia. As a Payroll Specialist, you will be expected to manage payroll functions, handle accounting tasks, and understand complex collective agreements. You will also be tasked with maintaining accurate records and working through various analytical problems. This position offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Handle various payroll functions including processing, terminations, and adjustments</p><p>• Conduct thorough analysis to solve complex payroll problems</p><p>• Understand and interpret complex collective agreements</p><p>• Maintain accurate payroll records and ensure data integrity</p><p>• Utilize JD Edwards ERP system for various tasks</p><p>• Conduct regular audits to ensure compliance and accuracy</p><p>• Perform accounting tasks and reconcile accounts as needed</p><p>• Manage time card reports and determine eligibility for midmonth advances based on set criteria</p><p>• Work with unionized employees, understanding their unique payroll needs and requirements</p><p>• Utilize advanced Excel functions such as pivot tables and lookups for data analysis and reporting</p>Payroll Administrator<p>We are seeking a highly organized and detail-oriented Payroll and Benefits Administrator to manage payroll processing and benefits administration for unionized hourly employees across British Columbia, Alberta, and Saskatchewan. The successful candidate will ensure accuracy, compliance with employment standards and collective bargaining agreements, and timely reporting. This is a key role requiring a strong sense of professionalism in Canadian payroll practices. This position reports directly to the Payroll & Benefits Manager.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><strong>Payroll Administration</strong></p><p>• Processes bi-weekly payroll for unionized hourly employees using ADP Workforce Now.</p><p>• Reviews and reconciles timecards to ensure accuracy and compliance with employment standards, collective bargaining agreements, and company policies.</p><p>• Analyzes payroll data to identify discrepancies or issues and resolves them promptly or collaborates with the Payroll Manager to ensure resolutions.</p><p>• Performs data entry tasks related to payroll processing and ensures accuracy in all entries.</p><p>• Verifies payroll calculations generated by ADP, including overtime, vacation, statutory holiday pay, and other entitlements, to ensure compliance with provincial regulations.</p><p>• Ensures accurate payroll deductions, including taxes, benefits, union dues, and garnishments.</p><p>• Submits bi-weekly union dues and pension contribution reports to third-party organizations.</p><p>• Prepares Records of Employment (ROEs) for terminated or leave-taking employees.</p><p>• Addresses payroll discrepancies and responds promptly to employee payroll inquiries.</p><p>• Administers employee benefits programs, including enrolment, updates, and terminations for health, dental, life insurance, and retirement plans.</p><p>• Provides guidance to unionized employees on benefits coverage and eligibility.</p><p>• Reconciles monthly benefits premiums and ensure accurate remittances to providers.</p><p>• Issues cheques for benefit invoices and ensures timely payments.</p><p><br></p><p><strong>Compliance and Reporting</strong></p><p>• Ensures payroll and benefits compliance with employment standards legislation and collective bargaining agreements across British Columbia, Alberta, and Saskatchewan.</p><p>• Assists with the preparation of T4s and other year-end reporting requirements.</p><p>• Maintains accurate and up-to-date employee records and payroll documentation to meet audit and regulatory requirements.</p><p>• Invoices union hours for labor-related activities in accordance with collective bargaining agreements.</p><p>• Other duties as assigned.</p><p><br></p><p><br></p>Payroll Advisor<p>We are looking for an experienced Payroll Advisor to join our Client's team in Langley. Based in an environment rewarding attention to detail, the successful candidate will enjoy working in a diverse role and being part of a highly collaborative team. The successful candidate will receive a competitive remuneration package inclusive of a pension plan and great benefits.</p><p><br></p><p><strong>The Role: </strong></p><ul><li>Review and ensure the accurate, complete, and timely preparation of all payrolls.</li><li>Document and meet compliance requirements through the preparation of a variety of payroll-related documents.</li><li>Reconcile and audit account balances.</li><li>Resolve discrepancies in payroll information and/or documentation.</li><li>Prepare and reconcile various reports like pension reports, WorkSafe BC reports, etc.</li><li>Audit and compile data for maintaining monthly reporting and remittances. </li><li>Maintain payroll information, files, and records.</li><li>Supervise and train new employees, and support the Payroll Manager in corrective disciplinary actions.</li><li>Consult with Human Resources on the interpretation and application of various collective agreement provisions.</li><li>Lead the implementation of the payroll module of a new ERP system. </li><li>Communicate with a variety of internal and external stakeholders.</li></ul><p><br></p>