<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
<p>We’re looking for an experienced <strong>Administrative Assistant</strong> to join our team in <strong>Edmonton</strong> on a long-term contract. This role supports multiple business units with a variety of administrative tasks in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format documents, reports, and presentations</li><li>Manage credit card expenses and process invoices</li><li>Coordinate travel and manage schedules</li><li>Maintain document systems (e.g., SharePoint)</li><li>Support cross-functional teams with admin needs</li><li>Handle internal and external communications</li></ul><p><br></p>
<p>We’re seeking a detail-oriented <strong>Administrative Assistant</strong> to support marketing and advertising campaigns in <strong>Calgary</strong>. This long-term contract role involves coordinating projects, managing client communications, and ensuring smooth campaign execution.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and track multiple campaigns to meet deadlines and objectives</li><li>Communicate with clients via phone and email to gather materials and provide support</li><li>Maintain Excel spreadsheets and update campaign data</li><li>Collaborate with internal teams to ensure alignment</li><li>Use templates for client outreach and follow-ups</li><li>Make outbound calls to discuss advertising opportunities</li><li>Monitor progress and provide regular updates</li><li>Use Dynamics CRM and Microsoft 365 for tracking and organization</li><li>Handle data entry and sorting tasks in Excel</li><li>Manage multiple priorities across campaigns</li></ul><p><br></p>
<p>Our extremely reputable and well-respected client is looking for a fluently bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
<p>Robert Half is seeking an experienced Administrative Assistant to join the team of a valued client. . This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and takes initiative to anticipate the needs of both clients and the team.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Communicate effectively and professionally with clients, colleagues, and external parties, including drafting letters, emails, and making phone calls.</li><li>Schedule client meetings and phone calls, while managing and maintaining multiple lawyer calendars.</li><li>Manage a high volume of emails, including reviewing, handling, and e-filing correspondence.</li><li>Organize and maintain both paper filing systems (including trial binders) and an online document management program.</li><li>Maintain detailed to-do/task lists and file status lists for yourself and multiple lawyers, ensuring timely reminders.</li><li>Organize and compile documents for client meetings, presentations, and other events.</li><li>Draft and process expense reports.</li><li>Diarize deadlines in Outlook and ensure reminders are provided to relevant team members.</li><li>Adapt quickly, switch between tasks efficiently, and maintain professionalism under pressure.</li><li>Take initiative to anticipate the needs of the team and clients, offering proactive solutions</li></ul>
<p>Nous cherchons un(e) <strong>assistant(e) administratif(ve) polyvalent(e) et proactif(ve)</strong> pour rejoindre l’équipe de notre client à Longueuil. Si vous êtes organisé(e), rigoureux(se) et capable de jongler avec plusieurs priorités à la fois, ce poste est fait pour vous ! Vous serez un véritable pilier du bon fonctionnement quotidien de l’organisation et travaillerez en étroite collaboration avec l’ensemble de l’équipe.</p><p><br></p><p>Vos principales responsabilités :</p><p><br></p><ul><li><strong>Assurer la qualité des communications</strong> en rédigeant et gérant divers documents de correspondance.</li><li><strong>Gérer efficacement l’information</strong> : courriels, politiques et factures, pour garder un suivi clair et structuré.</li><li><strong>Préparer et consigner l’essentiel</strong> des réunions grâce à la rédaction de notes et procès-verbaux.</li><li><strong>Coordonner l’agenda du conseil d’administration</strong> et optimiser la planification des activités.</li><li><strong>Suivre les dossiers administratifs en cours</strong> et relancer les intervenants au bon moment.</li><li><strong>Veiller à la logistique interne</strong> : gestion des fournitures de bureau et ressources nécessaires.</li><li><strong>Faciliter la communication interne</strong> pour renforcer la collaboration au sein de l’équipe.</li><li><strong>Maintenir un classement documentaire rigoureux</strong> et un système d’archivage efficace.</li><li><strong>Apporter un soutien polyvalent</strong> à l’ensemble de l’organisation par diverses tâches administratives.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Markham, Ontario. This long-term contract position offers the opportunity to work closely with managers and business partners to ensure smooth operations. As part of the role, you will be responsible for a mix of administrative tasks, data management, and communication support. The position requires on-site work four days a week, with an option to work remotely one day.<br><br>Responsibilities:<br>• Manage team mailboxes, ensuring timely responses and accurate dissemination of information.<br>• Prepare and distribute reports to various internal groups, ensuring accuracy and clarity.<br>• Perform data entry tasks, transferring information from Excel to other systems like PowerBI.<br>• Utilize Excel for basic data management functions, including filtering, creating pivot tables, and updating fields.<br>• Provide regular updates and feedback to managers, maintaining clear and effective communication.<br>• Collaborate with business partners to address inquiries and ensure alignment on tasks.<br>• Monitor inventory and sales numbers, preparing summaries as needed.<br>• Coordinate schedules and appointments to support team operations efficiently.<br>• Assist with inbound and outbound communication, including emails and calls.<br>• Ensure accurate documentation and organization of administrative records.
<p>A leading not-for-profit organization in the arts and entertainment sector is seeking a highly organized and adaptable Executive Assistant & Governance Specialist to provide confidential support to the CEO and coordinate governance activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with senior stakeholders, and has a passion for organizational excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage CEO’s complex calendar, priorities, and expense reconciliations.</li><li>Prepare agendas, minutes, and follow-up actions for board and committee meetings.</li><li>Coordinate governance activities, ensuring compliance with bylaws and policies.</li><li>Create polished presentations, slide decks, and reports.</li><li>Liaise with high-profile industry representatives with professionalism and discretion.</li><li>Provide occasional backup to program administration and assist with KPI/data tracking.</li></ul><p><br></p>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Vancouver, British Columbia. In this role, you will play a key part in supporting daily administrative functions, event coordination, and data management for various organizational operations. This position offers an excellent opportunity to contribute to high-quality services while ensuring the smooth execution of essential tasks.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records within databases.<br>• Manage reception duties, including answering inbound calls and greeting visitors.<br>• Coordinate and support the planning of approximately 60-70 development events annually.<br>• Handle clerical tasks such as scheduling appointments and managing email correspondence.<br>• Oversee supply ordering and inventory replenishment to ensure operational efficiency.<br>• Liaise with vendors for services such as photocopy maintenance and stock orders.<br>• Facilitate workshops by coordinating logistics and acting as a point of contact for service providers.<br>• Collaborate with the Ministry of Justice to coordinate criminal record checks and ensure compliance with regulations.<br>• Maintain records of employment, compliance documents, and other critical organizational data.<br>• Use Microsoft Office tools to create documents, presentations, and spreadsheets for reporting and administrative tasks.
We are looking for a skilled Senior Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. This role involves providing comprehensive administrative support to multiple departments within the organization, ensuring smooth operations during a designated period. If you excel in multitasking and have a keen attention to detail, this position is ideal for you.<br><br>Responsibilities:<br>• Coordinate travel arrangements and address inquiries from employees across departments such as HR, Information Technology, Internal Audit, Supply Chain, Tax, Treasury, and Finance.<br>• Manage scheduling requests, including calendar appointments for leadership and departmental meetings.<br>• Assist with office tasks, such as document printing, catering arrangements, and guiding external guests to appropriate meeting rooms.<br>• Support executive assistants in the office with any administrative tasks they require assistance for.<br>• Prepare and submit expense reports with accuracy and timeliness.<br>• Provide exceptional customer service to internal teams and external stakeholders as needed.<br>• Handle photocopying, scanning, and document organization to maintain efficient workflows.<br>• Collaborate with team members to ensure all administrative needs are met during busy periods.
We are looking for a detail-oriented Administrative Assistant to join our team in the hospitality industry on a contract basis. This role is based in Toronto, Ontario, and focuses on supporting hotel operations by managing distribution tasks and ensuring accuracy in online rate postings. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional service to partners and stakeholders.<br><br>Responsibilities:<br>• Upload and maintain hotel partner rates on online platforms with a high level of accuracy.<br>• Update and manage spreadsheets to ensure data consistency and reliability.<br>• Provide attentive and courteous support to hotel partners, team members, and other stakeholders.<br>• Ensure compliance with Hotel Operations System Standards and Distribution Guidelines.<br>• Respond to inbound and outbound calls to address inquiries and provide assistance.<br>• Handle email correspondence promptly and professionally to meet partner needs.<br>• Perform data entry tasks with precision to maintain accurate records.<br>• Collaborate with colleagues to address operational challenges and improve processes.
We are looking for a dedicated Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will serve as the first point of contact for students, parents, and staff, ensuring the smooth daily operations of our school. This is a long-term contract position offering a collaborative and supportive work environment.<br><br>Responsibilities:<br>• Act as the primary contact at the front desk, assisting visitors, parents, and students with inquiries attentively and efficiently.<br>• Accurately manage daily attendance records and update the student information system as needed.<br>• Coordinate and maintain multiple calendars, scheduling appointments and events with precision.<br>• Assist in preparing board reports, including taking meeting minutes and creating presentations.<br>• Handle parent communications regarding student absences, withdrawals, or other arrangements.<br>• Perform general office tasks such as laminating, photocopying, and ordering supplies.<br>• Support teachers and staff with administrative needs, such as managing schedules and appointments.<br>• Help maintain the staff room, ensuring cleanliness and organization, and manage inventory such as coffee supplies.<br>• Optionally supervise students during recess or other breaks as needed.<br>• Build and maintain strong relationships with staff, parents, and the broader school community.
