<p>Robert Half is seeking a skilled and self-motivated Executive Assistant on behalf of a prestigious client. This is an excellent chance to contribute to a highly professional environment while supporting senior leadership with organizational and administrative expertise. The ideal candidate will thrive in fast-paced settings and be dedicated to excellence in every task.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Serve as the primary liaison between the executive team and internal/external stakeholders</li><li>Prepare professional correspondence, reports, presentations, and other documentation as needed</li><li>Handle sensitive information with discretion, professionalism, and confidentiality</li><li>Manage and prioritize multiple tasks to meet deadlines effectively, ensuring optimal productivity for senior leadership</li><li>Coordinate logistics for executive meetings, conferences, and special events</li><li>Conduct research and compile data to support decision-making processes</li></ul>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Markham, Ontario. In this long-term contract position, you will be instrumental in supporting our leadership team by managing administrative tasks, coordinating schedules, and ensuring smooth communication across departments. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.</p><p>• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.</p><p>• Prepare and edit documents, presentations, reports, and correspondence as required.</p><p>• Coordinate and support meetings by preparing agendas, taking minutes, and following up on action items.</p><p>• Handle confidential and sensitive information with discretion and professionalism.</p><p>• Oversee the organization and maintenance of files, records, and documentation for easy access and retrieval.</p><p>• Assist in planning and executing special projects, ensuring deadlines and objectives are met.</p><p>• Collaborate with various departments to support quality improvement initiatives and organizational goals.</p><p>• Provide logistical support for on-site events and meetings, including booking venues and managing resources.</p><p>• Monitor and manage office supplies, ensuring the workplace is well-equipped and operational.</p><p>• Liaise professionally with board members, senior management, staff, and community stakeholders.</p><p><br></p>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
<p>Our client is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership in a fast-paced environment. This contract role offers a blend of in-office and remote work based in <strong>Enoch, Alberta</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, meetings, and communications.</li><li>Prepare motions, briefing notes, and summaries for decision-making.</li><li>Coordinate projects, travel, and expense reporting (ADP, Concur).</li><li>Support administrative best practices and team training.</li><li>Oversee document management and reporting using tools such as CRM and Kronos.</li></ul><p><br></p>
<p>Our client, a government office in <strong>Edmonton</strong>, is seeking a highly organized<strong> Executive Assistant</strong> to support senior leadership. This contract-to-permanent role is ideal for a proactive professional skilled in managing schedules, travel, and high-level communications in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and meeting coordination</li><li>Arrange domestic and international travel</li><li>Prepare detailed meeting minutes and handle correspondence</li><li>Liaise with senior officials and government departments</li><li>Support high-level offices, including the Premier’s</li><li>Handle expenses and ensure confidentiality of sensitive information</li><li>Organize logistics for meetings and events</li></ul><p><br></p>
<p>Robert Half is currently seeking an experienced and detail-oriented Executive Assistant. This is an exceptional opportunity for an organized professional who thrives on providing executive-level operational and administrative support in a fast-paced and high-performance environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage complex and frequently shifting calendars, appointments, and scheduling for C-suite executives</li><li>Prepare and coordinate executive presentations, reports, and other business documents</li><li>Organize and maintain confidential files, correspondence, and records with the utmost discretion</li><li>Serve as a liaison among executives, internal team members, and external stakeholders</li><li>Handle travel planning and itineraries, ensuring seamless and optimized executive travel experiences</li><li>Anticipate the needs of executives and proactively address them with effective solutions and follow-up</li><li>Assist with expense reporting and budget tracking</li><li>Coordinate meetings, including preparing agendas, arranging logistics, and managing follow-ups</li></ul>
<p>We're looking for a versatile, detail-driven Legal & HR Operations Specialist to support essential functions across legal administration, corporate governance, and HR operations. This blended role is perfect for someone who excels at balancing priorities in dynamic settings and managing sensitive data with confidentiality. If you're an adaptable professional who thrives in evolving business environments, this position offers the opportunity to make a significant organizational impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Legal Operations & Governance:</strong></p><ul><li>Collaborate closely with senior leadership to ensure compliance and optimize legal workflows.</li><li>Manage corporate records and regulatory documentation to meet internal and external standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and administering e-signature processes.</li><li>Prepare, coordinate, and document board and committee meetings, including agendas, resolutions, minutes, and portal management.</li><li>Support legal research, regulatory filings, and due diligence for business initiatives.</li><li>Maintain tracking systems for legal matters, deadlines, invoices, and documentation.</li><li>Provide general legal administrative assistance, including proofreading and editing documents.</li></ul><p><strong>Human Resources Operations:</strong></p><ul><li>Administer HR processes and systems throughout the employee lifecycle, from onboarding through offboarding.</li><li>Create and manage HR documentation, such as employment agreements, amendments, and compliance records.</li><li>Support employee equity programs and consultant agreements with precise attention to detail.</li><li>Coordinate timely completion of policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and contribute to internal process improvements and surveys.</li></ul><p><br></p>
<p>Calling all experienced Executive Assistants my Downtown client within the not for profit space is seeking a seasoned and experienced Executive Assistant to join their team. This role will support a busy CEO, some of the responsibilities will include working with the Board of Directors, heavy calendar management, communications, travel arrangements, partner with members of the executive team. The ideal candidate will be someone who is highly technical, has extensive board experience, can manipulate multiple internal and external software systems, generate reports and interpret the data in digestible and attractive format. The ideal candidate will have experience with project work and/or working on tight deadlines in a fast paced environment.</p><p><br></p><p>This is an exciting role as the organization continues to grow and the successful candidate will be a key member of a fun and high performing team. This organization supports employees with professional development and long term growth opportunities.</p><p><br></p><p><br></p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our clients team in Toronto, Ontario. In this role, you will provide essential support to ensure the smooth operation of their office, handling a variety of administrative tasks and contributing to the overall efficiency of our operations. Your professionalism, discretion, and proactive approach will be key to your success as you collaborate with team members and manage daily responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Executive Assistant and team, ensuring daily operations run smoothly.</p><p>• Organize and maintain the document management system, including scanning, uploading, and creating folders.</p><p>• Oversee office inventory by managing supplies, snacks, and beverages to meet the needs of staff.</p><p>• Handle courier shipments, as well as incoming and outgoing mail, with precision and timeliness.</p><p>• Coordinate catering services and prepare boardrooms for meetings, lunches, and events.</p><p>• Disseminate internal notices and updates about events to keep staff informed.</p><p>• Assist with calendar management, including scheduling business and personal appointments in the absence of the Executive Assistant.</p><p>• Conduct research projects related to office operations or vendor improvements as needed.</p>
<p>We are seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative support to members of the Executive Team and their direct reports. This role will primarily support senior leaders, ensuring seamless day-to-day operations and contributing to strategic initiatives.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage complex calendars and coordinate dynamic meeting schedules for senior executives.</li><li>Organize domestic and international travel arrangements, including detailed itineraries and logistical support.</li><li>Assist with planning and execution of events and projects, ensuring alignment with business objectives.</li><li>Create and refine professional PowerPoint presentations, incorporating data visualizations and key messaging.</li><li>Prepare, format, and distribute documents for internal and external meetings with accuracy and timeliness.</li><li>Process and reconcile vendor invoices and expense reports; maintain financial records in accordance with company policies.</li><li>Handle incoming communications (email, phone, correspondence) with discretion and timely follow-up.</li><li>Provide cross-functional support to other Executive Assistants during peak periods or high-demand projects.</li><li>Facilitate onboarding for new team members, ensuring a smooth and welcoming transition.</li><li>Contribute to office operations and process improvement initiatives, including documentation and workflow enhancements.</li></ul>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
<p><strong>About the Role:</strong></p><p><strong> We are seeking a detail-oriented Administrative Assistant </strong>to join the team. This role ensures efficient procurement, accurate record management, and effective coordination with vendors, clients, and internal teams to support leasing, sales, and operations across multiple AAC programs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process purchase orders, ensuring timely and accurate delivery of goods.</li><li>Develop and issue Requests for Proposals (RFPs) as directed by leadership.</li><li>Source, evaluate, and negotiate with suppliers to secure the best value in pricing, quality, and delivery terms.</li><li>Research and identify new products and vendors.</li><li>Monitor and manage lease and sales inventory to maintain optimal stock levels.</li><li>Analyze program trends and equipment usage to forecast needs.</li><li>Manage client personal health information with strict confidentiality.</li><li>Maintain accurate records within internal databases and ensure sales documentation are accurate.</li><li>Review ADP holding reports bi-weekly to track approvals, payments, and outstanding items.</li><li>Support internal audits and reporting related to purchasing and inventory functions.</li><li>Prepare sales quotes, process sales orders, and monitor order fulfillment.</li><li>Build and maintain strong relationships with suppliers to ensure reliability and cost efficiency.</li><li>Negotiate pricing and vendor contracts; evaluate supplier performance for ongoing improvement.</li><li>Identify cost-saving and process enhancement opportunities.</li><li>Stay informed of market trends, pricing shifts, and industry developments to guide purchasing strategies.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to our Property Management and Building Operations teams, ensuring smooth day-to-day operations. This position requires a proactive individual who excels in organization, communication, and customer service.<br><br>Responsibilities:<br>• Provide general administrative support and reception duties to the Property Management and Building Operations teams.<br>• Coordinate schedules, resource bookings, and tenant maintenance requests efficiently.<br>• Manage incoming calls, draft detailed correspondence, and handle confidential information with discretion.<br>• Process invoices accurately using Yardi Voyager and ensure proper coding.<br>• Organize and distribute mail while maintaining clean and functional office spaces.<br>• Order office supplies and oversee the organization of uniforms and supplies for the Building Operations team.<br>• Assist in setting up purchase orders and maintaining supply accounts.<br>• Step in to support other administrative staff during absences or high-demand periods.<br>• Perform clerical tasks such as typing, data entry, and document preparation.<br>• Undertake additional duties as assigned to support team operations.
We are looking for a dedicated Administrative Assistant to support our Financial Planners in Mississauga, Ontario. This role involves handling a variety of administrative tasks to ensure smooth operations and exceptional client service, with a focus on organization and attention to detail. The ideal candidate will have a basic understanding of financial principles and tax strategies and will thrive in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Financial Planners, ensuring all tasks are completed efficiently.<br>• Prepare and organize client materials, reports, and documents for meetings.<br>• Maintain and update client records accurately within internal systems.<br>• Assist with data entry and perform financial analysis to support client reviews.<br>• Coordinate and schedule client meetings, ensuring seamless communication and organization.<br>• Respond to client inquiries professionally, following up on action items as needed.<br>• Support the implementation of financial planning and tax strategies under the guidance of Financial Planners.<br>• Perform general office administrative duties to ensure daily operations run smoothly.<br>• Utilize Microsoft Office Suite and other systems to complete tasks effectively.
<p>Our client, a reputable large-sized law firm in downtown Vancouver, is seeking a Litigation Legal Administrative Assistant to support two busy lawyers with active practices in commercial and civil litigation. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and takes pride in producing high-quality work.</p><p> </p><p>As the successful candidate, you’ll play a key role in keeping the practice running smoothly; managing competing deadlines, preparing and proofreading legal documents, and ensuring the lawyers are supported with efficiency and precision. The ideal candidate brings strong litigation experience, excellent organization, and the confidence to work proactively with minimal supervision.</p>
We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to ensure smooth daily operations, including administrative tasks and communication management. This position is ideal for someone who thrives in a dynamic environment and enjoys working both independently and collaboratively.<br><br>Responsibilities:<br>• Coordinate effectively with building operations to address and resolve onsite issues.<br>• Manage vendor relationships, including timely follow-ups to ensure service delivery.<br>• Oversee shipping and receiving activities with accuracy and efficiency.<br>• Work independently to handle reception duties, concierge services, and event-related tasks.<br>• Provide scheduling support and assist in organizing team meetings and events.<br>• Maintain accurate records and perform data entry tasks as required.<br>• Respond to inbound and outbound calls with professionalism and excellent customer service.<br>• Handle email correspondence, ensuring timely and clear communication.<br>• Use Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to support administrative functions.<br>• Assist customers and team members with inquiries, demonstrating strong interpersonal skills.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support daily office operations, ensuring smooth workflows and effective communication. The ideal candidate will bring strong organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors and guests, ensuring a positive and friendly experience.<br>• Perform kitchen-related tasks, such as maintaining cleanliness and restocking supplies.<br>• Organize and manage filing systems to ensure easy access to important documents.<br>• Handle faxing, photocopying, and other document preparation duties.<br>• Coordinate courier services and ensure timely delivery of packages.<br>• Arrange catering services for meetings and events as required.<br>• Oversee printer maintenance and manage mailroom operations effectively.<br>• Support facilities management tasks, ensuring the office environment remains functional and well-maintained.
<p>Robert Half is assisting a client in their search for a hardworking and detail-oriented Assistant Buyer. The ideal candidate will support purchasing and inventory management activities, analyze business performance, and contribute to strategic decisions, ensuring product and sales goals are met.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Support business performance by analyzing sales trends, best sellers, rates of sale, and inventory levels.</li><li>Identify underperforming areas and collaborate with leadership to address inventory issues.</li><li>Contribute to growth by replenishing and expediting delivery of high-demand products.</li><li>Monitor season-to-date sales and inventory to prepare for future planning, identifying successful trends and eliminating unproductive items.</li><li>Conduct store visits and collaborate with store managers to understand customer preferences, shopping behavior, and opportunities to improve product assortments.</li><li>Research trends and build idea boards for engaging and innovative product selections.</li><li>Prepare for vendor meetings with detailed data, visuals, and action plans.</li><li>Manage inventory through transfers, consolidations, and return-to-vendor (RTV) processes while foreseeing store assortment needs.</li><li>Ensure quality control by proactively addressing potential product issues, including construction, fabric, wear and tear, and color durability.</li><li>Accurately process orders, generate purchase orders, and manage related administrative duties.</li></ul><p><br></p>
<p>Are you an ambitious self-starter and problem solver who is passionate about making a meaningful impact? Join our team and play a vital role in shaping the operations of our firm!</p><p><br></p><p>We’re a group of experienced growth investors and business builders dedicated to making a difference in key sectors. With an extensive history and focus on leveraging exceptional talent, deep industry knowledge, and a robust growth platform, we scale businesses, deliver exceptional returns to stakeholders, and contribute to a better future. </p><p><br></p><p><strong>Position Overview</strong></p><p> We are seeking an <strong>Office & Executive Operations Coordinator</strong> to join our passionate and driven team. This individual will work closely with our Chief of Staff supporting the overall efficiency of the organization, enhancing our work environment, organizing impactful events, and providing partner support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Enhance the Office Environment</strong>: Work towards creating an inclusive, productive, and collaborative atmosphere for team members and external visitors.</li><li><strong>Executive Support</strong>: Assist the Managing Partner and collaborate with other senior team members to improve productivity through administrative and strategic support.</li><li><strong>Event Coordination</strong>: Plan and execute significant events tailored to engage current and prospective clients, industry executives, and other stakeholders.</li><li><strong>Operational Support</strong>: Take on varied responsibilities to optimize day-to-day operations and contribute to a seamless workplace experience.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Investor Relations Administrator to join our team on a long-term contract basis in Toronto, Ontario. In this role, reporting to the Director, Investor Relations, the Administrator, Investor Relations you will work closely with the Director, the IR team and the senior executive team to develop and execute the Company’s investor relations and communications strategy.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Maintaining investor database for the Investor Relations, Treasury and ESG Teams; including tracking investor feedback from conferences, ESG discussions, webinars, and proxy meetings;</p><p>• Preparation of a bi-weekly report to the CEO and CFO summarizing investor, analyst, and ESG engagement activities and upcoming events for the executive team; </p><p>• Leading weekly department meetings, including summarizing upcoming events and priorities, and maintaining calendar and checklists of all investor relations events </p><p>• Leading corporate access and investor events, primarily the coordination, participation and planning of industry conferences, marketing and other corporate access events, including conference logistics for executive management, prioritizing key investors, 1x1 schedules, presentation materials and investor biographies; </p><p>• Assisting in travel arrangements, including flights and hotels, for conferences, marketing and other investor events; </p><p>• Occasional attendance of industry conferences, marketing and other investor events; </p><p>• Assisting in scheduling pre-quarter and post-quarter calls with analysts and investors; including preparation of analyst consensus estimates for earnings and production forecasts; </p><p>• Supporting and coordinating AGM-related events with the Corporate Secretary team, including securing venues and providing on-site assistance; C2 - INTERNAL </p><p>• Assisting in proxy voting season, including scheduling proxy calls with key investors and preparing reports of proxy results from the previous year for the Corporate Secretary team and Board of Directors; </p><p>• Assisting in the preparation, review, and distribution of external communication materials, including first draft of presentations, press releases, annual report, and quarterly materials; </p><p>• Assisting in the preparation of materials to be presented to the Board of Directors; </p><p>• Maintaining the corporate website; </p><p>• Other related duties as required.</p>
<p>Are you passionate about sales support and teamwork? Our manufacturing team in London, Ontario, is looking for a proactive, detail-oriented <strong>Inside Sales Assistant</strong> to join us in an exciting in-office role!</p><p><strong>About the Role:</strong></p><p>As an Inside Sales Assistant, you will support our inside sales team by managing quotes, maintaining valuable customer data, and providing exceptional customer service. You play a critical role in helping us drive efficiency and support our customers' needs.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>ERP System Management:</strong></li></ol><ul><li>Use the ERP system to track and follow up on quotes sent to customers, ensuring sales processes remain on track.</li><li>Maintain accuracy and timeliness in updating quote details and status.</li></ul><ol><li><strong>Client Notes and Records:</strong></li></ol><ul><li>Enter detailed notes to document essential sales information, including:</li><li>Required delivery dates.</li><li>Customer ownership of the project.</li><li>Information about the general contractor and project specifics.</li></ul><ol><li><strong>Quoting Expertise:</strong></li></ol><ul><li>Prepare quotes, helping customers determine the most suitable options based on both budget and product cost.</li><li>Offer solutions when original requests are over budget (e.g., recommending alternative options that meet pricing and functional requirements).</li></ul><p><br></p>
<p>Nous recherchons un assistant administratif pour rejoindre le cabinet juridique de notre client situé à Saint-Bruno-de-Montarville. Ce poste contractuel offre une opportunité de contribuer au fonctionnement quotidien d'une entreprise spécialisée en droit commercial, droit corporatif, droit familial et immobilier. Si vous avez une expérience dans le domaine juridique et aimez travailler dans un environnement dynamique, ce rôle pourrait être parfait pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Organiser et coordonner les réunions, qu'elles soient virtuelles ou en personne, pour assurer leur bon déroulement.</p><p>• Accueillir les clients avec professionnalisme et courtoisie dès leur arrivée au bureau.</p><p>• Assurer le suivi des dossiers en collaboration avec les notaires du cabinet.</p><p>• Gérer les besoins administratifs du bureau, incluant la commande de fournitures et de collations.</p><p>• Répondre aux appels entrants et fournir des informations précises aux clients.</p><p>• Maintenir une communication fluide et efficace avec les clients pour garantir leur satisfaction.</p><p>• Assister les notaires et l'équipe dans diverses tâches administratives.</p><p>• Utiliser les logiciels Microsoft 365 et Teams pour effectuer les tâches quotidiennes.</p><p>• Participer activement à la gestion des communications internes et externes.</p><p>• Contribuer à maintenir un environnement de bureau bien organisé et fonctionnel.</p>
<p>We are looking for a reliable and organized Office Administrator to support our daily operations and provide administrative assistance to the Brand and Analyst teams. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys a variety of responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure a well-organized work environment</li><li>Manage office supplies and equipment, including inventory tracking and reordering</li><li>Provide administrative support to the Brand Team and Analyst Team</li><li>Respond to email and phone inquiries in a timely and professional manner</li><li>Coordinate the shipping and receiving of samples, monitor and track shipments</li><li>Maintain sample room inventory and place sample orders as needed</li><li>Prepare boardroom for meetings, including setup and cleanup</li><li>Run and update reports as required</li><li>Handle customer complaints and direct them to appropriate personnel if needed</li><li>Perform ad hoc administrative tasks as assigned</li><li>Ability to lift boxes/packages up to 20lbs</li></ul>
<p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
<p>Nous recherchons un adjoint exécutif qui apportera un soutien administratif et organisationnel essentiel à l'équipe de direction de notre client dans l'Ouest de l'Île. Ce rôle exige une grande discrétion, un sens aigu du détail et une capacité à gérer des tâches variées dans un environnement dynamique. Vous travaillerez directement avec le vice-président des opérations pour assurer la fluidité des activités quotidiennes et la coordination efficace des communications internes et externes.</p><p><br></p><p>Responsabilités:</p><p>• Organiser et planifier les réunions, conférences et visites pour les membres de la direction.</p><p>• Gérer les communications internes et externes, y compris les courriels, appels téléphoniques et correspondances.</p><p>• Préparer des informations et des présentations pour les discussions et les réunions.</p><p>• Rédiger des documents de communication et des rapports selon les besoins.</p><p>• Réaliser des recherches et produire des rapports sur divers sujets pour soutenir les initiatives de la direction.</p><p>• Contribuer aux soumissions des propositions commerciales en fournissant un soutien administratif.</p><p>• Traiter et réconcilier les rapports de dépenses conformément aux politiques de l’entreprise.</p><p>• Maintenir un système organisé pour la gestion des documents physiques et électroniques.</p><p>• Coordonner les arrangements de voyage pour les membres de la direction.</p><p>• Assurer une communication efficace et une collaboration avec les différents départements de l'entreprise.</p>
