<p>Nous recherchons un assistant de direction expérimenté pour rejoindre l'équipe dynamique de notre client à Saint-Laurent. Ce rôle clé offre une opportunité unique de soutenir le président et l’équipe de direction dans leurs opérations quotidiennes tout en assurant une coordination efficace des activités organisationnelles.</p><p><br></p><p>Responsabilités:</p><p>• Gérer le calendrier, les rendez-vous et les déplacements du président.</p><p>• Préparer et organiser les documents nécessaires aux réunions et présentations.</p><p>• Accueillir les visiteurs en maintenant une expérience professionnelle et accueillante.</p><p>• Coordonner la logistique des réunions, y compris la configuration des salles et des équipements.</p><p>• Traiter les bons de commande et les rapports de dépenses avec précision.</p><p>• Contribuer à la planification et à l’organisation d’événements corporatifs tels que des réunions générales, des fêtes de fin d’année et des activités hors site.</p><p>• Maintenir un niveau élevé de confidentialité tout en gérant des informations sensibles.</p><p>• Collaborer avec différents départements pour assurer une communication fluide et efficace.</p><p>• Surveiller les besoins en fournitures de bureau et effectuer les commandes nécessaires.</p><p>• Soutenir diverses tâches administratives pour garantir le bon fonctionnement du bureau.</p>
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
<p>Join an organization where your talents as an Executive Assistant will directly support meaningful work and create a positive impact in the community. Here, you’ll be part of a team that is passionate about making a real difference—our work uplifts individuals and drives change for the greater good. We foster a collaborative, inclusive culture rooted in excellence, respect, and altruism, where every team member is valued for their unique contributions. If you’re looking for a workplace that prioritizes doing great work while supporting the community and cultivating a supportive environment, we invite you to bring your skills to our mission-driven organization. This position is located in Burlington, Ontario and is an in office position.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full ownership and management of the executive’s inbox — prioritize, respond, and flag critical items.</li><li>Draft, relay, and manage updates, communications, and follow-ups as the primary point of contact.</li><li>Manage travel arrangements, planning according to preferences</li><li>Handle all expenses and reporting tasks.</li><li>Calendar management across two companies, including clinics, meetings, travel, speaking engagements, etc</li><li>Track project timelines and deliverables; guide and advise as needed</li><li>Support conference registration and logistics.</li><li>Safeguard confidential documents, contracts, and agreements.</li><li>Maintain the highest professionalism and discretion with sensitive information.</li><li>Conduct research on diverse subject areas</li><li>Support organization-wide research, data analysis, and strategic recommendations.</li><li>Provide ongoing support for professional planning</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>Proven experience as an Executive or Senior Assistant with significant inbox/calendar/project management.</li><li>Strong written and verbal communication skills.</li><li>Strong computer skills and tech savvy</li><li>Exceptional organization, confidentiality, and multi-tasking ability.</li><li>Proactive problem-solver, decision maker, ability to advise on timelines and strategy.</li><li>Comfort with research, analytics, and basic contract/invoice management.</li></ul><p><br></p><p><br></p>
<p>Ready for a new permanent Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly respected long-standing Western Canadian law firm to find a talented LAA to join their Litigation team in Vancouver.</p><p>This is a confidential search for our client one of the leaders in the local legal market for over a century known for their focus on excellence and integrity.</p><p><br></p><p>About the Opportunity</p><p><br></p><p>You will primarily support two Lawyers in a busy Litigation practice with a focus on commercial litigation, health and environmental law matter.</p><p>Your core responsibilities will be essential to keeping the practice running smoothly. managing day to day workflow scheduling trials BF management expenses prebills drafting documents letters notices of application running conflict searches and managing files from start to finish.</p><p>This is a permanent position and an excellent chance to establish yourself with a prestigious firm. The previous incumbent is transitioning to a different desk upon their return.</p><p><br></p><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our client's team for a short-term contract (1+ month) located in Toronto, Ontario. This role involves providing high-level administrative support to senior management, ensuring seamless coordination of day-to-day activities and operations. The successful candidate will demonstrate exceptional organizational skills and professionalism, with a proven ability to manage competing priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Prepare comprehensive daily briefing documents, including meeting details, materials, and calendar updates.</p><p>• Design, review, and manage confidential correspondence, reports, presentations, and organizational charts using Microsoft Office tools such as Word, Excel, PowerPoint, and Visio.</p><p>• Coordinate and facilitate agendas, arrangements, materials, and minutes for board, executive, and management meetings, ensuring follow-up on action items and tracking progress.</p><p>• Develop visually engaging reports and presentations by gathering content, formatting data, and editing materials as needed.</p><p>• Verify accuracy of documents requiring signatures and ensure all supporting materials are available for review.</p><p>• Monitor deadlines, follow up on action items, and maintain efficient tracking systems to ensure timely completion.</p><p>• Organize travel arrangements, itineraries, and related logistics for senior executives.</p><p>• Manage expense reporting and reconcile credit card statements with precision.</p><p>• Maintain departmental infrastructure, including systems, databases, directories, and filing systems, both electronic and paper-based.</p><p>• Plan and execute corporate events, ensuring all logistical needs are addressed from start to finish.</p>
<p>Our client is seeking a detail-oriented <strong>Legal Assistant</strong> with strong technical skills and experience supporting a law firm or legal department to join their team in Calgary, Alberta. This role focuses on document management, corporate filings, and providing reliable administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format legal documents</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with corporate matters, including routine filings and minute book updates</li><li>Manage calendars, meetings, and communications via Outlook and Teams</li><li>Support document management and version control processes</li><li>Adapt to shifting priorities and assist with various legal projects as needed</li></ul>
We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week.<br><br>Responsibilities:<br>• Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded.<br>• Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency.<br>• Organize and clean up shared network drives and improve the overall structure for easier accessibility.<br>• Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness.<br>• Collaborate with IT, legal, and other internal teams to streamline document management processes.<br>• Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing.<br>• Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems.<br>• Proactively address challenges in document organization and suggest process improvements.<br>• Communicate effectively with stakeholders to ensure project timelines and deliverables are met.
We are looking for an experienced Senior Executive Assistant to provide comprehensive support to a government consulting team in Ottawa, Ontario. In this long-term contract position, you will play a key role in ensuring the smooth operation of executive-level activities, including travel arrangements, scheduling, and coordination of meetings. This position requires a bilingual candidate with exceptional organizational skills and a proven ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide high-level administrative support to the director and other executives, ensuring daily operations run smoothly.<br>• Coordinate travel arrangements, including booking accommodations, flights, and transportation for conferences and business trips.<br>• Manage executive calendars by scheduling appointments, meetings, and interviews while handling any necessary changes or conflicts.<br>• Prepare expense reports and oversee reimbursement processes using tools such as Concur.<br>• Assist in organizing and coordinating events, including booking venues and managing logistics.<br>• Utilize CRM systems to track and maintain records related to executive activities.<br>• Facilitate virtual meetings using platforms like Cisco Webex, ensuring technical issues are resolved promptly.<br>• Handle document management tasks, including photocopying, scanning, and filing important materials.<br>• Collaborate with cross-functional teams to ensure timely completion of administrative tasks.<br>• Maintain confidentiality and a high standard of conduct while managing sensitive information for C-suite executives.
<p>Are you an organized, proactive professional who thrives in a fast-paced environment? Our client is seeking a <strong>Senior Administrative Assistant</strong> to deliver exceptional administrative support to our staff, board of directors, and delegates.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the welcoming face of the organization—manage reception and inquiries.</li><li>Provide comprehensive administrative support, including records management and office coordination.</li><li>Organize travel arrangements for senior staff and directors.</li><li>Plan and execute meetings, conferences, and events with precision.</li></ul><p><strong>Why Join Us?</strong></p><p>You’ll work in a collaborative environment where your initiative and professionalism make a real impact. This is fully in office role based in South Edmonton. In addition to the competitive yearly salary, a comprehensive total rewards package including an employer benefit plan, paid vacation and other perks are provided.</p><p><br></p><p>Ready to bring your expertise to a dynamic team? <strong>Apply today and help this organization keep running smoothly!</strong></p>
<p>Our client is seeking a detail-oriented and proactive <strong>Executive Assistant</strong> to join their team for a contract role in Edmonton, Alberta. The ideal candidate provides comprehensive administrative support, manages schedules, coordinates meetings and office operations, and ensures smooth communication with staff, members, and stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to assigned staff, including reception coverage.</li><li>Coordinate travel, manage mail and shipments.</li><li>Communicate with members via phone and email, escalating issues as needed.</li><li>Maintain electronic and hard-copy records and prepare reports and correspondence.</li><li>Coordinate office moves, building access, and vendor support.</li><li>Support retail orders, elections scheduling, and general office operations.</li><li>Schedule and coordinate board meetings, including logistics, and minutes.</li><li>Supervise office setup, including furniture arrangement and workspace organization.</li></ul><p><br></p>
<p>Our client is seeking a highly skilled Assistant Controller to join our corporate finance team. The successful candidate will play a key role in supporting monthly financial consolidation, analysis, and reporting across divisions, as well as overseeing core accounting functions and compliance activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with monthly financial consolidation and detailed analysis of divisional results and reporting packages.</li><li>Review reconciliations of divisional balance sheets and intercompany accounts.</li><li>Oversee corporate office accounting, including accounts payable, bank reconciliations, journal entries, and account analysis.</li><li>Prepare monthly internal reports and Key Performance Indicators for senior management.</li><li>Manage the approval process for corporate capital expenditures.</li><li>Support quarterly and annual financial statement preparation, including note disclosures.</li><li>Assist in preparing board materials and the annual business plan.</li><li>Perform annual internal audits at divisional locations (travel required) and provide year-end audit support.</li><li>Assist with annual budget consolidation and review.</li><li>Review tax returns and reconcile book to taxable income for foreign divisions; assist with Canadian and US tax return filings.</li><li>Complete annual compliance filings (T1134s, Surveys, Department of Commerce, etc.).</li><li>Participate in special projects as needed.</li></ul><p><br></p>
<p>Notre client, une entreprise manufacturière dans la région de Saint-Jérôme, est à la recherche d'un assistant-contrôleur pour se joindre à son équipe. Ce rôle clé consiste à optimiser les processus financiers, soutenir la direction et contribuer aux activités comptables et financières de l’entreprise. Le candidat idéal possède une solide expérience en comptabilité et démontre une capacité à collaborer efficacement avec divers partenaires internes et externes.</p><p><br></p><p><strong><u>Principales responsabilités</u></strong></p><p>• Effectuer les réconciliations, écritures et analyses dans le cadre des activités de fin de mois, tout en cherchant à optimiser ces processus.</p><p>• Participer à la validation des inventaires, analyser les écarts et mettre en œuvre des ajustements pour améliorer les processus liés.</p><p>• Contribuer à l’élaboration, la révision et le contrôle des budgets ainsi que des prévisions financières, en fournissant des explications sur les écarts.</p><p>• Gérer les flux de trésorerie et superviser les transactions bancaires pour assurer une gestion efficace.</p><p>• Collaborer avec les départements opérationnels, d’achats et de production afin d’assurer la fiabilité des flux d’informations financières.</p><p>• Appuyer les audits internes et externes, tout en garantissant une documentation précise des processus.</p><p>• Identifier et mettre en place des solutions technologiques et des outils d’intelligence artificielle pour améliorer l’efficacité.</p><p>• Travailler avec les équipes manufacturières pour renforcer les contrôles internes et optimiser les processus financiers.</p><p>• Assurer la préparation des états financiers mensuels et fournir des analyses détaillées pour appuyer la direction.</p><p>• Participer activement à la résolution de problèmes financiers complexes en proposant des solutions innovantes.</p>
<p>Nous recherchons un Assistant-contrôleur pour rejoindre notre équipe dynamique dans le secteur de la construction à Montréal. Ce poste offre une opportunité de transition vers un poste permanent, idéal pour les professionnels souhaitant évoluer dans un environnement en constante croissance. Vous jouerez un rôle clé dans la gestion des opérations financières et la conformité fiscale, tout en collaborant étroitement avec la direction pour soutenir les objectifs financiers de l’entreprise.</p><p><br></p><p>Responsabilités:</p><p>• Préparer des états financiers précis pour toutes les entités opérationnelles, en respectant les normes comptables locales et internationales.</p><p>• Effectuer des analyses de variance et fournir des rapports financiers détaillés à la direction.</p><p>• Superviser les activités de clôture mensuelle, y compris la gestion des budgets et des rapports financiers.</p><p>• Assurer la préparation et la révision des budgets mensuels en alignement avec les objectifs financiers de l’entreprise.</p><p>• Faciliter le processus d’audit en garantissant la conformité des dossiers pour les entités locales et internationales.</p><p>• Collaborer avec des auditeurs externes et des consultants fiscaux pour préparer et soumettre les déclarations fiscales des sociétés.</p><p>• Maintenir une connaissance actualisée des réglementations fiscales pertinentes aux industries de la construction dans les juridictions concernées.</p><p>• Gérer les opérations financières transfrontalières et veiller à la conformité fiscale entre les différentes juridictions.</p><p>• Intégrer et harmoniser les rapports financiers entre les entités locales et internationales.</p><p>• Participer à l’amélioration des processus financiers et des systèmes comptables pour optimiser l’efficacité.</p>
<p>We are looking for a detail-oriented and highly organized part-time Travel Assistant to join our team in Vancouver, British Columbia. In this long-term contract position, you will be responsible for coordinating international travel arrangements, ensuring a seamless experience for employees, contractors, and consultants. This role requires strong communication skills, adaptability, and the ability to handle complex travel logistics efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and book international travel arrangements, including flights, accommodations, and transportation, in accordance with organizational policies.</p><p>• Respond to incoming travel requests promptly, ensuring all details are accurate and approvals are obtained as needed.</p><p>• Assist with visa applications and other travel-related documentation to ensure compliance with international requirements.</p><p>• Monitor and address travel emergencies during regular business hours, working closely with travel agents to resolve issues.</p><p>• Maintain and update travel schedules, distributing them weekly to relevant stakeholders.</p><p>• Reconcile corporate credit card statements with receipts and invoices, ensuring accurate tracking of travel expenses.</p><p>• Provide cost codes and supporting documentation for accounts payable on a weekly basis.</p><p>• Track and manage deductions for ticket upgrades or personal travel changes, ensuring proper documentation.</p><p>• Collaborate with team members to manage rotational travel schedules for international sites, ensuring smooth transitions.</p><p>• Support the Executive Assistant and perform additional administrative duties as required to meet company objectives.</p>
<p><strong>THE ROLE:</strong> </p><p>We are seeking an experienced Assistant Controller to join a well-established manufacturing organization on a contract basis. This is a hands-on role where you will manage full-cycle accounting, drive process improvements, and support operational efficiency. Key responsibilities include:</p><p><em>Core Responsibilities:</em></p><ul><li>Overseeing billing and shipping processes</li><li>Managing accounts payable cycles</li><li>Handling working capital and cash flow management</li><li>Administering payroll through Ceridian, including manual timesheet approvals</li><li>Preparing monthly reporting (inventory reporting and shop rate calculations), with a goal of evolving toward full financial statements</li></ul><p><strong>ABOUT YOU:</strong></p><p>You are a proactive, detail-oriented accounting professional who thrives in a fast-paced environment. You bring a strong operational mindset and enjoy improving processes while maintaining accuracy. You are comfortable working independently, navigating change, and engaging with a team that values flexibility. Adaptable and comfortable working with diverse personalities and resilience are key, as you’ll be working with a long-tenured team while driving positive change.</p><p><br></p><p><strong>WHAT'S ON OFFER?</strong></p><p>This is more than an accounting role—it’s a chance to influence change and modernize operations within a long-standing manufacturing company. You’ll receive a competitive compensation aligned with your experience and the chance to work a dynamic contract role with the opportunity to influence operational improvements, gaining valuable experience that will enhance your resume and support future career growth.</p>
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
<p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative support to senior government officials in <strong>Edmonton, Alberta</strong>. This contract-to-permanent role involves managing complex schedules, travel, correspondence, and confidential materials while supporting executive leadership in a fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments across multiple locations.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare and distribute meeting materials, agendas, and minutes.</li><li>Act as a primary point of contact for executive correspondence and inquiries.</li><li>Support executive offices with communication, expense reporting, and confidential matters.</li><li>Coordinate logistics for meetings, events, and special projects in accordance with government protocols.</li></ul><p><br></p>
<p>We are looking for a proactive and detail-oriented Administrative Assistant to support daily operations at our client who is located Langley, British Columbia office. In this contract position, you will play a crucial role in ensuring the smooth functioning of administrative tasks while collaborating with project managers and other team members. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and vendors professionally as they arrive at the office.</p><p>• Manage weekly orders from suppliers, ensuring cost-effective options.</p><p>• Prepare and issue purchase orders for review and approval before placement.</p><p>• Maintain cleanliness and organization in the kitchen and front desk areas.</p><p>• Perform accurate data entry tasks, including uploading field documents to SharePoint.</p><p>• Print and organize invoices for cheque runs and ensure proper matching of invoices.</p><p>• Assist in printing project drawings for managers and other team members.</p><p>• Schedule appointments and coordinate calendars to support team efficiency.</p><p>• Handle inbound and outbound calls, providing excellent customer service.</p><p>• Correspond professionally via email to address inquiries and manage office communications.</p>
We are looking for a dedicated Executive Assistant to join our team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily activities. This position requires a high level of professionalism and attention to detail, with bilingualism considered an asset.<br><br>Responsibilities:<br>• Coordinate and oversee daily schedules, including calendar management and meeting arrangements for senior executives.<br>• Prepare and manage confidential documents, reports, and presentations with accuracy and discretion.<br>• Organize and facilitate activities related to strategic initiatives, ensuring deadlines and goals are met.<br>• Take detailed meeting minutes and distribute them to relevant stakeholders promptly.<br>• Create and assemble marketing materials and packages for organizational outreach.<br>• Arrange travel itineraries, book accommodations, and manage related logistics.<br>• Track and submit expense reports for executives, adhering to organizational policies.<br>• Monitor and support the implementation of strategic initiatives within the organization.<br>• Perform general administrative tasks such as photocopying, scanning, and filing documents.<br>• Utilize CRM systems and other tools to maintain accurate records and support team operations.
<p>Notre client, un acteur en forte croissance dans le domaine immobilier, est à la recherche d’un assistant contrôleur pour intégrer une équipe dynamique et chaleureuse. À ce rôle, vous aurez l’occasion de jouer un rôle clé en soutenant la gestion financière d’un portefeuille immobilier en plein essor. Pourquoi joindre cette équipe ?</p><p><br></p><p>• Un environnement moderne : bureaux entièrement rénovés, situés dans un emplacement stratégique avec stationnement et accès direct au métro;</p><p>• De belles perspectives de carrière : possibilités concrètes d’avancement au sein d’une organisation en constante croissance;</p><p>• Une culture d’entreprise vivante : ambiance conviviale, activités d’équipe variées et 5 à 7 réguliers qui renforcent la cohésion.</p><p><br></p><p>TÂCHES:</p><p><br></p><p>Encadrement et collaboration :</p><p>• Guider et accompagner le personnel comptable au besoin.</p><p>• Collaborer avec les différentes équipes de gestion immobilière et d’opérations.</p><p><br></p><p>Soutien à la direction et aux partenaires d’affaires :</p><p>• Fournir des données financières fiables et compréhensibles pour appuyer la prise de décision.</p><p>• Apporter une expertise concernant le suivi et l’évaluation de la performance financière des actifs.</p><p><br></p><p>Conformité et audits :</p><p>• Assurer le respect des standards comptables en vigueur (NCECF ou IFRS) ainsi que des normes fiscales applicables.</p><p>• Coordonner les préparations nécessaires pour les audits, en s’assurant que les informations soient complètes et adéquates.</p><p><br></p><p>Rapports financiers et analyses :</p><p>• Élaborer et analyser des rapports statistiques et financiers sur une base mensuelle, trimestrielle et annuelle.</p><p>• Mettre en avant des analyses stratégiques afin de guider les choix commerciaux et organisationnels.</p>
<p>This hybrid opportunity is located with a client downtown Toronto, looking to hire an AVP, Finance & Administration. The successful candidate will be responsible for preparing accurate and timely financial information and ensuring the implementation of effective controls within the organization's financial accounting operations. This also role oversees the compilation of financial statements, manages Head Office and regulatory reporting, and supports annual reporting activities. Additional responsibilities include monitoring bank reconciliations, entering and reviewing General Ledger data, maintaining account controls, and handling audit and client confirmation requests. The position requires strong organizational skills, attention to detail, and the ability to uphold high standards of financial integrity. </p><p><br></p><p>Reports to: Director, Finance & Administration</p><p>Direct reports: None</p><p><br></p><p>JOB RESPONSIBILITIES</p><p>• Compile financial statements, conduct Head Office reporting, and produce annual reports.</p><p>• Preparation of annual reports and financial statements, along with supporting external auditors' requests for the yearly audit.</p><p>• Review and monitor bank reconciliations and related reporting activities, ensuring prompt follow-up on any outstanding unreconciled items.</p><p>• Perform and review daily and monthly General Ledger accounting data entry</p><p>• Prepare daily, monthly, and quarterly OSFI and Bank of Canada regulatory returns as directed by the supervisor.</p><p>• Compile monthly inter-office managerial adjustments within the managerial accounting system</p><p>• Gather and prepare annual income and balance sheet information and Ledger supports</p><p>• Enter, review, and update customer master data—including registration, changes, and closure—in the accounting system.</p><p>• Prepare monthly provincial allocations for deposits and loans for tax</p><p>• Perform reconciliation and preparation of the annual T5 Return of Investment Income</p><p>• Prepare unearned loan fee amortization schedules using effective interest rate method</p><p>• Support internal monitoring requests and internal audit requests</p><p>• Maintain all documentation related to reports, manuals, and procedures up to date and ensure compliance with both local and Head Office standards</p><p><br></p><p><br></p>
<p>Rejoignez une PME d'envergure humaine reconnue pour la qualité de ses services par ses clients présents dans plusieurs secteurs majeurs de la province (transport, construction, foresterie, agriculture, manufacturier). Dans un contexte de croissance organique vous êtes embauché ainf d'assurer une transition harmonieuse en prévision d’un départ à la retraite prévue pour mars 2026. Le profil idéal que nous recherchons est un technicien comptable expérimenté qui souhaite allier expertise technique de cycle complet et analyse comptable. Sous la supervision directe du directeur des finances et enn collaboration avec le directgeur des opération, vous serez responsable d’orchestrer les processus de paie, de facturation, et d’analyser en profondeur les inventaires. Véritable pilier comptable, vous apporterez rigueur et efficacité afin de garantir l’exactitude et la conformité de divers poste comptable pour la fermeture de mois. Vous superviserez une petite équipe dynamique et serez un partenaire de confiance dans l’optimisation des pratiques comptables et financières.</p><p><br></p><p><strong>RESPONSABILITÉS :</strong></p><p><br></p><ul><li>Gérer le cycle complet de la paie : création de dossiers, calcul et comptabilisation des salaires, gestion des vacances & assurances collectives et conformité CNESST.</li><li>Superviser et coordonner l’équipe de facturation (3 personnes) : contrôle des processus, validation et émission des factures, gestion des taxes et remises.</li><li>Réaliser l’analyse approfondie des inventaires : réconciliation quotidienne, gestion et résolution proactive des écarts, optimisation des contrôles.</li><li>Collaborer étroitement avec la direction pour la production de rapports mensuels/trimestriels et la préparation des opérations de fin d’année (contrats, salaires, inventaires).</li><li>Proposer et mettre en œuvre des pistes d’amélioration continues pour les processus financiers.</li><li>Participer à la négociation et au renouvellement des assurances et avantages sociaux.</li></ul>
<p>If you’re an organized, proactive Executive Assistant who thrives in dynamic environments and enjoys supporting high-level individuals, this role offers the flexibility, autonomy, and variety you’ve been looking for.</p><p><br></p><p><strong>About the Opportunity</strong></p><p>A privately held family office with global business and personal interests is seeking a forward-thinking Executive Assistant to support a small core team. You’ll play a critical role in keeping operations running smoothly across multiple time zones, balancing periods of fast-paced activity with quieter stretches that require strong self-direction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Manage complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.</p><p>• Oversee expense tracking, invoice management, and basic accounting coordination.</p><p>• Serve as a primary point of contact, handling correspondence, scheduling, and communications.</p><p>• Coordinate projects and tasks for multiple individuals with varying support needs.</p><p>• Anticipate issues and provide proactive, solution-oriented support.</p><p>• Prepare documents, take meeting notes, and follow up on action items.</p><p>• Provide occasional personal assistance, such as reservations, appointments, and ad-hoc tasks.</p><p><br></p><p><strong>Who You Are</strong></p><p>• Highly organized and able to manage shifting priorities.</p><p>• Naturally forward-thinking, always anticipating next steps.</p><p>• A calm and resourceful problem-solver.</p><p>• Flexible and adaptable, comfortable with both busy and quiet periods.</p><p>• Confident handling and coordinating travel arrangements, with occasional travel as needed.</p><p>• Discreet, professional, and trustworthy with confidential information.</p><p><br></p>
<p>We are looking for an experienced, detail-oriented US Controller to oversee and manage accounting operations, ensuring the accuracy and integrity of financial records. This role requires a strong understanding of financial reporting, and internal control functions for a fast-growing clean-technology organization. The ideal candidate is hands-on, is looking to come in and hit the ground running via standardizing internal controls, SOP, and excels in dynamic environments with a strong background in manufacturing, inventory management, multi-currency operations, ERP implementation, and full-cycle accounting. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Define accounting workflows, approval structures, and system controls.</p><p>• Supervise high-volume AP/AR processes; ensure timely payments and collections.</p><p>• Manage payroll processing and related reporting.</p><p>• Implement process improvements for scalability and accuracy.</p><p>• Lead the full month-end, quarter-end, and year-end closing process.</p><p>• Prepare, analyze, and present US GAAP-compliant financial statements (P& L, Balance Sheet, Cash Flow).</p><p>• Manage general ledger accuracy, account reconciliations, and journal entries.</p><p>• Own corporate cash management, bank reporting, and forecasting.</p><p>• Drive continuous improvement of accounting policies and internal controls.</p><p>• Lead annual audits and ensure timely review completion.</p><p>• Maintain compliance with federal, state, and local regulations.</p><p>• Oversee tax filings, payroll compliance, and regulatory reporting.</p><p>• Oversee inventory accounting including WIP tracking, standard costing, BOM accuracy, cycle counts, and COGS reconciliation.</p><p>• Partner with Operations to analyze production variances, scrap, rework, and throughput efficiencies.</p><p>• Manage foreign currency transactions, revaluations, intercompany accounts, and multi-entity consolidations.</p>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
