<p>Notre client recherche un adjoint exécutif pour fournir un soutien stratégique et administratif à la haute direction. Ce rôle clé exige une grande discrétion, un sens aigu de l'organisation et une capacité à gérer plusieurs priorités dans un environnement dynamique. Si vous êtes bilingue, avez une excellente maîtrise de Microsoft Office et une expérience éprouvée auprès de cadres supérieurs, ce poste est pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Gérer l’agenda de la direction, en coordonnant les réunions, les rendez-vous et les déplacements professionnels.</p><p>• Rédiger et réviser des documents, rapports et présentations, avec une attention particulière à la qualité et à la précision, en français et en anglais.</p><p>• Assurer la planification et la logistique des réunions du conseil d’administration, y compris la préparation des ordres du jour et la distribution des procès-verbaux.</p><p>• Fournir un soutien administratif aux membres de la haute direction, en préparant des documents essentiels et en suivant les actions requises.</p><p>• Gérer les communications entrantes et sortantes avec courtoisie et professionnalisme, tout en maintenant un haut niveau de confidentialité.</p><p>• Représenter l’organisation de manière professionnelle auprès des parties prenantes internes et externes, y compris les partenaires et les fournisseurs.</p><p>• Appuyer les initiatives de l’organisation en matière d’amélioration continue et d’excellence opérationnelle.</p><p>• Maintenir des relations harmonieuses avec le personnel et les membres du conseil</p>
<p>Notre client recherche un adjoint administratif pour rejoindre son équipe dynamique à Québec. Ce rôle clé implique de fournir un soutien administratif efficace et d'assurer le bon fonctionnement des opérations quotidiennes. Si vous êtes organisé, polyvalent et avez un sens aigu des priorités, ce poste pourrait être pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif aux membres de l'équipe pour garantir une gestion efficace des tâches.</p><p>• Gérer l'inventaire et procéder aux commandes de fournitures de bureau nécessaires.</p><p>• Rédiger, corriger et mettre en page divers documents, tels que les soumissions.</p><p>• Assurer la gestion des courriels, y compris leur tri et leur redirection.</p><p>• Organiser les rendez-vous avec les clients et maintenir un calendrier précis.</p><p>• Effectuer le suivi des appels de service afin de garantir une réponse rapide et appropriée.</p><p>• Superviser les comptes recevables et assurer leur mise à jour régulière.</p><p>• Mettre à jour les étiquettes de prix pour les luminaires en magasin.</p><p>• Préparer les documents et commandes nécessaires pour les projets à venir.</p>
<p>Nous recherchons un technicien comptable motivé et méticuleux pour rejoindre une très belle équipe à Montréal. Ce poste implique un rôle actif dans la gestion des comptes fournisseurs et clients, ainsi que dans les activités de fin de mois et divers projets liés aux finances de l’entreprise. Vous travaillerez en collaboration avec le contrôleur adjoint et d’autres membres de l’équipe pour garantir l’exactitude et l’efficacité des processus comptables. Vous aurez également la chance de travailler 4 jours de la maison par semaine après la période de probation!</p><p><br></p><p>Tâches:</p><ul><li>Collaborer avec l'autre technicien comptable pour superviser tous les aspects des factures liées aux comptes fournisseurs et/ou clients.</li><li>Attribuer des numéros de fournisseurs et autres données d'identification similaires, tout en vérifiant que les codes comptables utilisés sont corrects.</li><li>Saisir les informations des fournisseurs dans les systèmes de logiciels comptables ; vérifier que les informations des factures sont correctement enregistrées.</li><li>Analyser, traiter et enregistrer les rapports de dépenses des employés et les rapports de cartes de crédit.</li><li>Émettre des paiements aux fournisseurs une fois approuvés.</li><li>Traiter les paiements routiniers après approbation.</li><li>Recevoir et enregistrer les paiements reçus.</li><li>Répondre aux demandes des fournisseurs et des clients.</li><li>Préparer les factures pour le cycle de facturation mensuel.</li><li>Calculer les rapports de commission mensuels.</li><li>Effectuer les rapprochements bancaires.</li><li>Appliquer les paiements des clients.</li><li>Traiter les écritures de journal de fin de mois en cas de besoin.</li><li>Analyser les dossiers comptables pour évaluer leur exactitude, leur exhaustivité et leur conformité aux normes définies par le département.</li><li>Vérifier les enregistrements des comptes pour garantir leur exactitude.</li><li>Communiquer avec les collègues, la direction, les clients et d'autres parties de manière respectueuse et professionnelle.</li><li>Appuyer l'organisation du Contrôleur pour toutes les demandes liées à la fin de période et les requêtes ponctuelles.</li><li>Effectuer d'autres tâches requises selon les besoins.</li></ul>
<p>Our client in <strong>Edmonton </strong>is seeking a proactive and organized <strong>Executive Assistant</strong> to support a Finance Director in a dynamic, fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings for a 30-person branch</li><li>Provide direct admin support, including meeting minutes, travel booking, and expense reporting</li><li>Handle onboarding tasks, access/equipment requests, and IT support follow-ups</li><li>Maintain organized records and archives via SharePoint</li><li>Track action items, support small projects, and assist with financial reconciliations</li><li>Collaborate effectively across teams and with other directors</li></ul><p><br></p>
<p>Notre client, une firme de renom dans le domaine de la gestion et du recrutement exécutif, est à la recherche d'un assistant exécutif pour rejoindre son équipe de Montreal. En tant qu'assistant exécutif, vous jouerez un rôle dans le support administratif et dans la gestion de projet.</p><p><br></p><p>Responsabilités:</p><ul><li>Fournir un soutien administratif de haut niveau aux dirigeant(s), y compris la gestion des agendas, la planification des réunions et la coordination des déplacements.</li><li>Préparer et réviser la correspondance, les rapports, les présentations et autres documents.</li><li>Servir d’intermédiaire entre le(s) dirigeant(s) et les parties prenantes internes et externes.</li><li>Gérer les communications entrantes (e-mails, appels, courrier) et assurer une réponse et un suivi en temps opportun.</li><li>Organiser et coordonner la logistique des réunions, y compris la préparation des ordres du jour, la rédaction des comptes rendus et la distribution des documents.</li><li>Traiter les informations confidentielles et sensibles avec la plus grande discrétion.</li><li>Maintenir les systèmes de classement et s’assurer que les dossiers sont à jour et facilement accessibles.</li><li>Aider dans l’exécution de tâches personnelles et d'autres courses si nécessaire, en fonction des besoins du dirigeant.</li></ul>
<p>We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.</p><p>• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.</p><p>• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.</p><p>• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.</p><p>• Collaborate with team members to support organizational needs while working independently on assigned tasks.</p><p>• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.</p><p>• Monitor and anticipate administrative needs to ensure seamless operations.</p><p>• Communicate professionally with internal and external stakeholders, fostering positive relationships.</p><p>• Handle incoming inquiries and draft correspondence on behalf of the executives.</p><p>• Support the implementation of processes and systems as needed to enhance efficiency.</p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p>We are seeking a highly organized, proactive, and adaptable Executive Business Coordinator who thrives in a dynamic and rewarding environment. This role supports senior leadership through a broad range of responsibilities, including managing complex calendars, coordinating travel, handling expenses and budgeting, and providing project support.</p><p>Your Tasks</p><ul><li><strong>Professional Representation:</strong> Act as the face of the Executive’s office, responding to internal and external inquiries with professionalism, efficiency, and discretion.</li><li><strong>Judgment & Initiative:</strong> Demonstrate sound judgment, flexibility, and initiative when adapting to shifting priorities.</li><li><strong>Confidentiality:</strong> Handle sensitive information with the highest level of discretion and integrity.</li><li><strong>Calendar Management:</strong> Manage complex schedules across multiple time zones, ensuring seamless coordination of meetings and events.</li><li><strong>Communication:</strong> Serve as the primary contact for internal and external communications. Draft correspondence, prepare reports, and support executive messaging with accuracy and attention to detail.</li><li><strong>Collaboration:</strong> Work effectively across all levels of management, staff, and external partners to ensure tasks and priorities are met on time.</li><li><strong>Project Support:</strong> Assist with special projects and initiatives through research, data analysis, and coordination with cross-functional teams.</li><li><strong>Travel Management:</strong> Arrange and manage all aspects of domestic and international travel, including detailed itineraries and expense reconciliation.</li><li><strong>Event Coordination:</strong> Support planning and execution of team events, off-site meetings, and executive gatherings.</li><li><strong>Administrative Excellence:</strong> Prepare agendas, presentations, and reports. Anticipate executive needs through research, pre-meeting preparation, and thorough follow-up.</li></ul><p><br></p>
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Executive Business Coordinator to provide essential support to our Managing Director and oversee the smooth operation of daily business functions. This role combines elements of executive assistance, financial administration, office management, and technology optimization. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and a keen interest in leveraging technology to enhance efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Managing Director, including managing schedules, organizing meetings, and preparing reports.<br>• Assist with client communications, follow-ups, and after-sales care to maintain strong relationships.<br>• Oversee financial tasks such as invoicing, accounts receivable/payable, and reconciling financial records.<br>• Coordinate with external bookkeepers to prepare financial summaries and ensure accurate billing and collections.<br>• Manage the day-to-day operations of the office, including supply inventory, vendor services, and equipment maintenance.<br>• Maintain secure and organized digital and physical records, ensuring compliance with organizational standards.<br>• Build and nurture relationships with clients and suppliers, addressing inquiries and coordinating onboarding processes.<br>• Identify and implement automation tools to streamline invoicing, document management, and communication workflows.<br>• Stay informed about emerging technologies and recommend solutions to improve business processes.<br>• Ensure all compliance requirements, such as inspections and certifications, are met in a timely manner.
