<p>Office Manager/Contract Administrator – Hybrid Opportunity</p><p>Our client is a highly specialized software company with over 25 years of experience delivering innovative solutions to protect mission-critical systems. Their expertise serves pivotal industries such as banking, healthcare, and telecommunications.</p><p>We are seeking a results-driven, detail-focused Office Manager to join their dynamic and expanding team. This role will center on contract administration, licensing, client renewals, and ensuring smooth operational workflows.</p><p>As the Office Manager, you’ll work cross-functionally with leadership, clients, and technical teams to streamline processes, maintain compliance, and support business objectives.</p><p>Key Responsibilities:</p><ul><li>Oversee customer contracts, licensing agreements, and renewals, ensuring compliance across all documentation.</li><li>Act as the primary point of contact for legal, procurement, and vendor communications.</li><li>Partner with the sales team to prepare quotes, track contract lifecycles, and guarantee timely renewals.</li><li>Collaborate with senior leadership to refine and enhance operational workflows and business processes.</li><li>Maintain accurate records of client accounts, software usage, and support entitlements.</li><li>Support financial operations including invoicing, vendor payments, and budget oversight.</li><li>Oversee and manage invoicing processes, ensuring accurate and timely billing to customers and clients.</li><li>Verify and reconcile accounts receivable and follow up on outstanding payments.</li><li>Work with Sales to assist with pricing, quotations, inquiries on customer products/licensing/maintenance as required.</li><li>Process incoming sales orders, coordinate with relevant departments to ensure fulfillment, and maintain detailed records.</li><li>Assist with planning, preparation, and shipping for events.</li></ul><p><br></p><ul><li>Maintain accurate records for Employee vacation and other absences using the company’s automated system.</li><li>Meet with employees to resolve any disputes, grievances, or other personnel issues.</li><li>Order and maintain inventory of office supplies.</li><li>Liaise with vendors and service providers for office equipment and contracts.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements as needed.</li></ul><p><br></p><p><br></p><p><br></p>
