<p>We're seeking a professional and organized <strong>Receptionist</strong> to join our client’s team on a contract basis in <strong>Calgary</strong>. You'll be the first point of contact for visitors and callers, providing exceptional customer service and administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and manage incoming calls</li><li>Maintain a tidy and welcoming reception area</li><li>Handle mail, packages, and deliveries</li><li>Support scheduling, correspondence, and general office tasks</li><li>Coordinate with internal teams for smooth operations</li></ul><p><br></p>
<p>Our client in<strong> Calgary</strong> is seeking a professional and friendly<strong> Receptionist</strong> to join their team. This key front-facing role is responsible for creating a welcoming environment and ensuring smooth daily operations. Reporting to the Director of Administration and working closely with the Operations team, the Receptionist supports both clients and internal staff in a fast-paced office setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, visitors, and staff with professionalism and warmth</li><li>Answer and direct phone calls; manage incoming inquiries</li><li>Maintain a clean, organized, and professional reception and common areas</li><li>Coordinate meeting room bookings, prepare boardrooms, and arrange catering</li><li>Handle incoming/outgoing mail, courier deliveries, and faxes</li><li>Assist with client intake and support guests who need special attention</li><li>Order and manage office and kitchen supplies</li><li>Perform general administrative tasks such as printing, scanning, and data entry</li><li>Support records management and assist with meeting minutes when needed</li></ul><p><br></p>
<p>Robert Half is seeking an experienced Administrative Assistant to join the team of a valued client. . This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and takes initiative to anticipate the needs of both clients and the team.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Communicate effectively and professionally with clients, colleagues, and external parties, including drafting letters, emails, and making phone calls.</li><li>Schedule client meetings and phone calls, while managing and maintaining multiple lawyer calendars.</li><li>Manage a high volume of emails, including reviewing, handling, and e-filing correspondence.</li><li>Organize and maintain both paper filing systems (including trial binders) and an online document management program.</li><li>Maintain detailed to-do/task lists and file status lists for yourself and multiple lawyers, ensuring timely reminders.</li><li>Organize and compile documents for client meetings, presentations, and other events.</li><li>Draft and process expense reports.</li><li>Diarize deadlines in Outlook and ensure reminders are provided to relevant team members.</li><li>Adapt quickly, switch between tasks efficiently, and maintain professionalism under pressure.</li><li>Take initiative to anticipate the needs of the team and clients, offering proactive solutions</li></ul>
