8 results for Office Manager in West Vancouver, BC

Office Assistant

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-08-31T00:00:00Z

Business Manager

Surrey, BC
onsite
Temporary
32 - 38 CAD / Hourly
We are looking for a Business Manager to join an education organization in Surrey, British Columbia on a Contract basis. This position oversees several school support functions, including retail operations, purchasing, food services, and facility rentals, while delivering responsive service to students, families, staff, and external partners. The successful candidate will bring strong operational judgement, vendor coordination experience, and the ability to keep business services running smoothly through effective planning, reporting, and relationship management. Responsibilities:• Shape and support the direction of the retail program, including uniforms and branded items, while helping deliver a positive customer service.• Maintain accurate stock records, monitor product costs, and review inventory levels regularly to support replenishment, reconciliation, and month-end activities.• Coordinate volunteers by organizing schedules, providing guidance and training, and fostering an engaged and dependable team environment.• Build productive supplier relationships, source appropriate products, negotiate pricing, and assess quality for uniforms, gifts, apparel, furniture, and other business service needs.• Partner with school departments on custom orders and athletic apparel requests, arrange samples, and confirm that products meet budget and quality expectations.• Contribute to purchasing processes by supporting proposal documentation, addressing supply issues with vendors or internal stakeholders, and identifying opportunities to improve value and efficiency.• Oversee food services arrangements by managing vendor relationships, supporting contract discussions, responding to concerns, and helping ensure compliant, effective day-to-day operations.• Administer the online food ordering platform by updating menus and user information, assisting with orders and account funding, resolving user inquiries, and preparing operational and financial reports.• Support external use of organization facilities by preparing rental agreements, maintaining booking information, requesting required insurance documentation, and coordinating timely invoicing with finance.• Provide general business services support through service planning, community-facing communication, and other assigned operational duties as needed.• Complete monthly financial reporting, month end close activities including journal entries, reconciliations, variance analysis.
2026-08-25T00:00:00Z

Bookkeeper

Vancouver, BC
onsite
Permanent
53000 - 55000 CAD / Yearly
Our client, a family‑owned business with multiple registered entities, is seeking a well‑rounded part-time Bookkeeper to support day‑to‑day office and accounting operations. This role is ideal for someone hands‑on, organized, and adaptable who enjoys variety and working in a close‑knit environment. Key Responsibilities<ul><li>General bookkeeping, including posting invoices into Excel templates provided by the CFO.</li><li>Payroll coordination: collecting employee hours and liaising with external payroll (Payworks).</li><li>Accounts payable: processing supplier payments (cheques/credit cards) and resolving discrepancies.</li><li>Office administration: answering phones, organizing business and personal files, and managing documentation across multiple companies.</li><li>Ongoing communication with the CFO and external partners via cloud‑based systems.</li><li>Occasional front‑counter/cashier support at one of the retail locations, as needed.</li></ul>
2026-08-26T00:00:00Z

Office and Finance Coordinator

Surrey, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities. • Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible. • Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism. • Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities. • Maintain orderly office systems, records, and workflows to support efficient operations across the organization. • Prepare client billing for engineering work and help ensure invoices are issued accurately and on time. • Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items. • Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks. • Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-08-26T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-01T00:00:00Z

Accounting Manager

North Vancouver, BC
onsite
Permanent
100000 - 115000 CAD / Yearly
A well-established, rapidly growing BC-based consulting and engineering organization is seeking an Accounting Manager to join its finance team in North Vancouver. With 300+ employees across British Columbia and backing from a respected private equity partner, the company is entering an exciting phase of growth following the recent merger of two longstanding industry leaders. Serving clients across infrastructure, environmental, forestry, energy, utilities, and resource sectors, the organization offers the stability of an established business with the momentum and opportunity of a growing enterprise. Reporting to the Controller and working closely with the CFO, this role will oversee a team of four accounting professionals while taking ownership of the accounting function, month-end close, and financial reporting processes. What You'll Be Doing<ul><li>Lead and mentor a team of 4 accounting staff</li><li>Manage the full accounting cycle and month-end close process</li><li>Prepare month-end and year-end financial statements and reporting packages</li><li>Review and post accruals, intercompany transactions, and journal entries</li><li>Maintain general ledger integrity and balance sheet reconciliations</li><li>Oversee accounts payable, accounts receivable, and project accounting activities</li><li>Ensure timely government remittances and regulatory compliance</li><li>Partner closely with operations and business services teams to support accurate project billings</li><li>Assist with payroll reconciliations and year-end requirements as needed</li><li>Support the annual audit and year-end review process</li><li>Drive process improvements, workflow efficiencies, and AP automation initiatives</li><li>Play a key role in ongoing ERP optimization and finance transformation projects</li></ul>
2026-08-26T00:00:00Z

Receptionist

Vancouver, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
Our client is seeking a polished, dependable, and customer-focused Receptionist to support daily office operations in a professional services environment. This individual will serve as the first point of contact for visitors, clients, and callers, helping create a welcoming and professional experience while providing critical administrative support to the team. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced office setting. Key Responsibilities• Greet clients, visitors, and vendors in a professional and courteous manner• Answer, screen, and direct incoming phone calls• Manage incoming and outgoing mail, packages, and deliveries• Schedule appointments and maintain meeting room calendars• Perform data entry, filing, scanning, and document management tasks• Maintain reception, conference room, and kitchen areas to ensure a polished office appearance• Order office supplies and track inventory as needed• Conduct conflict checks• Provide administrative and clerical support to team members• Assist with special projects and additional office duties as assigned• Participate in planning and coordinating employee social events throughout the year
2026-09-01T00:00:00Z

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-26T00:00:00Z