We are looking for a skilled Executive Assistant to join our team on a contract basis in Burnaby, British Columbia. This role involves providing comprehensive administrative support to ensure the seamless operation of executive-level functions within the organization. The ideal candidate will excel in managing schedules, coordinating projects, and maintaining professionalism in all interactions.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely coordination of appointments.<br>• Arrange travel schedules, including booking flights, hotels, and transportation, while managing related logistics.<br>• Organize and support executive meetings, workshops, and events, including preparing agendas and taking detailed minutes.<br>• Prepare and edit presentations, reports, and correspondence to ensure accuracy and professionalism.<br>• Facilitate strategic projects by tracking progress, identifying potential challenges, and providing updates to executives.<br>• Oversee office activities, troubleshoot administrative issues, and ensure smooth daily operations.<br>• Handle expense reporting, invoice processing, and related financial tasks with precision.<br>• Maintain a digital filing system for easy access to documents and records.<br>• Act as a liaison with clients, partners, and stakeholders, representing the executive office with professionalism.<br>• Perform other administrative duties as required to support the executive team.
<p>We are looking for an experienced Administrative Assistant to join our clients team on a short term contract basis in Surrey, British Columbia. This role offers an exciting opportunity to support the organization of a prestigious event in the area, requiring excellent attention to detail and organizational skills. You will play a key role in ensuring the event's success through precise administrative and digital tasks.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage digital photographs for Qualifiers, ensuring accurate sorting, naming, and archiving.</p><p>• Access the event system to download individual picture files uploaded. </p><p>• Maintain a high level of accuracy when handling digital files.</p><p>• Collaborate with the Events Manager to ensure all administrative tasks align with event goals.</p><p>• Provide support for event-related email correspondence and communication.</p><p>• Assist in the digital archiving of event materials to ensure proper documentation.</p><p>• Ensure all tasks are completed with precision and meet established deadlines.</p><p>• Address any administrative challenges promptly and effectively.</p>
<p>An established and growing construction services organization, well-respected in Western Canada, is seeking a highly skilled Executive Assistant to support its CEO, executive leadership team, and Board. This position requires a proactive and exceptionally organized professional with a service mindset, who can thrive in a dynamic, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide direct administrative support to senior executive team members, including scheduling, calendar management, travel coordination, and expense reporting.</p><p>• Coordinate logistics and material preparation for Board and Board Committee meetings (scheduling, agendas, minutes, distribution of materials, attendance tracking, refreshments, AV, etc.).</p><p>• Draft, proof, and manage correspondence, memos, reports, and filings on behalf of the executive team.</p><p>• Foster a welcoming and professional environment for internal staff and visitors to the corporate office.</p><p>• Ensure smooth operations of corporate office services, including liaising with vendors, maintenance requests, and supporting internal relocations.</p><p>• Organize and execute company-wide and executive-level events (e.g., board meetings, holidays, annual reports).</p><p>• Oversee and support the work of an administrative/front desk professional.</p><p>• Maintain strict confidentiality on all Board, executive, and company matters.</p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Medical Office Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide vital administrative and clinical support to ensure the smooth operation of medical services. You will be a key point of contact for patients and health care staff, contributing to a positive and efficient clinic environment.<br><br>Responsibilities:<br>• Schedule patient appointments, procedures, and diagnostic tests with relevant medical staff and facilities.<br>• Manage and update electronic medical records, including scanning and linking important documents.<br>• Assist in maintaining clinic supplies by monitoring inventory, placing orders, and keeping accurate records.<br>• Support physicians and nurses during clinical procedures, including cleaning and sterilizing medical instruments and preparing examination rooms.<br>• Provide basic medical care, such as applying bandages and administering prescribed medications under careful guidance.<br>• Perform routine tests, such as vision checks and pregnancy tests, while maintaining confidentiality.<br>• Offer occupational first aid and preliminary care for injuries or illnesses, referring individuals to healthcare staff when necessary.<br>• Process departmental mail and ensure seamless communication within the clinic.<br>• Maintain and organize health-related reference materials for patients and their families.<br>• Prepare specimens for transport and ensure compliance with health and safety standards.
<p>Our downtown mining client (Junior mining Exploration) is looking to hire an 'up and comer' for a Finance Assistant position. The Finance Assistant will report directly to and work closely with our clients' two principals ,handling a variety of duties ranging from basic accounting (think AP & AR) to putting together reports and presentation decks for the board. Additional duties would include basic office administration and offering support to leadership.</p><p><br></p><p>!</p>
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
