4 results for Personal Assistant in Vancouver, BC

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000 - 80000 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T00:00:00Z

Sr. Executive Assistant

Vancouver, BC
remote
Permanent
140000 - 160000 CAD / Yearly
We are looking for an experienced Sr. Executive Assistant to provide high-level support to senior leaders in Vancouver, British Columbia. This position plays a central role in keeping executive priorities organized, ensuring meetings and travel Robert Half Canada is recruiting on behalf of our client for an experienced Senior Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires strong judgment, professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment.The successful candidate will be highly organized, proactive, and comfortable working across teams while supporting executive-level priorities, communications, and scheduling. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders</li><li>Coordinate travel arrangements, itineraries, and related logistics</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Support meeting preparation, including agenda development, materials distribution, note-taking, and follow-up</li><li>Screen and prioritize communications, including emails, calls, and meeting requests</li><li>Maintain a high degree of confidentiality and professionalism in handling sensitive information</li><li>Track action items, deadlines, and key deliverables on behalf of executives</li><li>Liaise with internal teams, external partners, and clients as required</li><li>Assist with event planning, executive visits, and special projects</li><li>Help improve administrative processes and support operational efficiency</li><li>Provide backup support for other administrative functions when needed</li></ul>
2026-05-19T00:00:00Z