2 results for Office And Administrative in Vancouver, BC

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-13T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support within a dynamic education environment. This Contract position is based in Vancouver, British Columbia, and will play a key role in supporting senior leadership through strong coordination, communication, and organizational expertise. The successful candidate will manage competing priorities with discretion, contribute to smooth daily operations, and help deliver well-organized meetings, events, and administrative processes. Responsibilities: • Manage and prioritize incoming requests for the Vice-Provost, responding directly when appropriate and redirecting matters to the right contacts for timely follow-up. • Oversee a complex executive calendar by arranging meetings, resolving scheduling conflicts, confirming logistics, and securing required meeting spaces or virtual resources. • Provide full administrative support for meetings and committees by preparing agendas and materials, recording accurate minutes, and tracking action items to completion. • Coordinate and support events such as receptions, conferences, and special meetings, ensuring all planning details are organized effectively from start to finish. • Monitor budget activity by tracking expenditures, supporting budget development processes, and assisting with invoice and expense reimbursement approvals in collaboration with finance teams. • Draft, edit, and format confidential correspondence, memoranda, reports, and other documents requiring a high degree of accuracy and professionalism. • Prepare travel arrangements and related documentation, while also managing expense reporting and associated administrative records. • Maintain organized digital and physical files, including document scanning, record keeping, and the preparation of materials for internal and external use.
2026-08-21T00:00:00Z