10 results for General Office Clerk in Vancouve BC

Accounting Clerk This Vancouver-based holdings company are looking for an Accounting Clerk to join their growing organization. In this role you will be primarily responsible for the day to day accounting of one business entity whist also getting exposure to other facets of the business. Main duties will include:-Full cycle accounts payable, high volume invoice processing.-Accounts Receivable including end to end billing and collections calls.-Bank reconciliations and other general bookkeeping tasks as instructed by senior management.-Inventory control and ad-hoc reporting on the weekly/monthly basis.-Administrative tasks as instructed by management.

Administrative Assistant We are offering a contract/temporary opportunity for an Administrative Assistant in Vancouver, British Columbia. The successful candidate will be part of a team providing services to financial planners across various divisions. The role requires a highly organized individual capable of efficiently managing customer applications, maintaining accurate records, and resolving inquiries. This position is located onsite. Responsibilities: • Efficiently process and manage service requests from different divisions• Provide comprehensive administrative support, including scheduling, data entry, and email correspondence• Handle customer inquiries and resolve them in a timely manner• Monitor and manage mail inboxes, ensuring effective communication triage• Provide support to the reception, including coverage during lunch hours• Collaborate with a team of 7 members to ensure smooth operations• Undertake ad-hoc projects as they arise, demonstrating strong problem-solving and multitasking skills• Maintain accurate and up-to-date customer records• Call and liaise with vendors as required• Use Office Suite (Outlook, Excel, Word, Teams) and Trello to manage tasks and communication effectively

Accounts Payable / Payroll Clerk As one of British Columbia's most established seafood suppliers, our client continues to be an industry leader by using the latest, most efficient technology and practices to process, package and distribute quality seafood to customers from the United States, Eastern and Western Europe, and Asia. Our client is adding an Accounts Payable/Payroll Clerk to join their amazing team located in beautiful Ladner, BC. This full time in office role provides terrific benefits. If you are proficient in Sage 50/300 that is a plus

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Office Administrator We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment. Key Responsibilities:Reception Duties:• Greet and assist visitors, clients, and employees in a professional and friendly manner.• Answer and direct phone calls, emails, and other inquiries efficiently.• Manage incoming and outgoing mail, packages, and deliveries.• Maintain a clean, organized, and welcoming reception area.• Schedule and coordinate appointments, meetings, and office events.Accounts Payable (AP):• Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).• Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.• Maintain vendor records and ensure timely payments while adhering to company policies.• Reconcile vendor statements and assist in resolving outstanding balances or disputes.Accounts Receivable (AR) & Backup Support:• Serve as a backup for the AR team by assisting with billing and payment processing as needed.• Monitor outstanding receivables and follow up on overdue accounts.• Assist in preparing AR reports and reconciling discrepancies.Support for Logistics with Cross-border Shipments:• Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.• Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience• Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.• Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.Employee Timecards/Timesheets & Payroll Support:• Data entry for hourly employees timesheet for payroll processing• Tracking sick days, sales trip, and vacation requests in company calendar

Accounts Payable Clerk We are offering a short term contract employment opportunity for an Accounts Payable Clerk in the non-profit industry, located in New Westminster, British Columbia. The selected individual will join our team and handle various tasks such as processing invoices, managing vendors, and ensuring the accuracy of transactions. Responsibilities: • Accurately handle the processing of invoice payments • Be responsible for the management of vendors • Ensure the accurate coding of invoices • Handle and process petty cash from various sites • Manage and process phone bills and visa card statements • Ensure the accurate processing of construction invoices for various projects • Ensure the reconciliation of accounts • Handle data entry tasks as required • Use Microsoft Excel, Oracle, QuickBooks, and SAP as necessary to perform duties • Stay efficient and accurate in processing 80 receipts and 200 - 300 transactions a month.

Bookkeeper & Pension Administrator Position Overview: Robert Half is recruiting for a Bookkeeper & Pension Administrator position in Surrey BC. This is a newly created role that combines accounting responsibilities with a transition into supporting pension and benefits administration. The role will be fully based on-site in Surrey, will provide support to a health and pensions department serving a unionized environment with over 10,000 members and approx. 5000 health plan members. The ideal candidate will have a strong accounting background, pensions and benefits administration skillset, and payroll expertise. Accounting Duties: <ul><li>Handling Accounts Payable/Receivable with a high-volume transactions per week. </li><li>Processing EFTs and cheques, ensuring accuracy in all transactions.</li><li>Completing month-end reconciliations, accruals, posting adjustments</li><li>Process full cycle accounting functions and provide timely reporting for period-end closing . </li><li>Overseeing payroll processing for about 10 employees in BC (union) and managing year-end payroll tasks such as issuing T4As etc. </li><li>Supporting the transition to and implementation of a new records system.</li><li>Supporting adhoc finance duties and requests </li></ul>Pension/Admin Responsibilities (Gradual Transition):<ul><li>Utilizing in-house tools to prepare retirement packages and address member questions.</li><li>Providing administrative support for group benefits and pension programs, including life insurance, health enrollment, etc. </li><li>Coordinating with other team members handling specific benefits-related tasks.</li></ul>Role Structure and Reporting:<ul><li>Reports directly to Department Supervisor and the Office Supervisor.</li></ul>

Senior Bookkeeper This Vancouver-based not-for-profit organization are looking for a senior level Bookkeeper to join their organization. Responsibilities will include:- Accounts payable processing including vendor management and payment runs- Processing incoming payments- Preparing monthly invoices- Bank Reconciliations- General Ledger account reconciliations- Participating in month end duties- Assisting with financial statement preparation

Payroll Administrator We are seeking a highly organized and detail-oriented Payroll and Benefits Administrator to manage payroll processing and benefits administration for unionized hourly employees across British Columbia, Alberta, and Saskatchewan. The successful candidate will ensure accuracy, compliance with employment standards and collective bargaining agreements, and timely reporting. This is a key role requiring a strong sense of professionalism in Canadian payroll practices. This position reports directly to the Payroll & Benefits Manager. Responsibilities:Payroll Administration• Processes bi-weekly payroll for unionized hourly employees using ADP Workforce Now.• Reviews and reconciles timecards to ensure accuracy and compliance with employment standards, collective bargaining agreements, and company policies.• Analyzes payroll data to identify discrepancies or issues and resolves them promptly or collaborates with the Payroll Manager to ensure resolutions.• Performs data entry tasks related to payroll processing and ensures accuracy in all entries.• Verifies payroll calculations generated by ADP, including overtime, vacation, statutory holiday pay, and other entitlements, to ensure compliance with provincial regulations.• Ensures accurate payroll deductions, including taxes, benefits, union dues, and garnishments.• Submits bi-weekly union dues and pension contribution reports to third-party organizations.• Prepares Records of Employment (ROEs) for terminated or leave-taking employees.• Addresses payroll discrepancies and responds promptly to employee payroll inquiries.• Administers employee benefits programs, including enrolment, updates, and terminations for health, dental, life insurance, and retirement plans.• Provides guidance to unionized employees on benefits coverage and eligibility.• Reconciles monthly benefits premiums and ensure accurate remittances to providers.• Issues cheques for benefit invoices and ensures timely payments. Compliance and Reporting• Ensures payroll and benefits compliance with employment standards legislation and collective bargaining agreements across British Columbia, Alberta, and Saskatchewan.• Assists with the preparation of T4s and other year-end reporting requirements.• Maintains accurate and up-to-date employee records and payroll documentation to meet audit and regulatory requirements.• Invoices union hours for labor-related activities in accordance with collective bargaining agreements.• Other duties as assigned.

Payroll Advisor We are looking for an experienced Payroll Advisor to join our Client's team in Langley. Based in an environment rewarding attention to detail, the successful candidate will enjoy working in a diverse role and being part of a highly collaborative team. The successful candidate will receive a competitive remuneration package inclusive of a pension plan and great benefits. The Role: <ul><li>Review and ensure the accurate, complete, and timely preparation of all payrolls.</li><li>Document and meet compliance requirements through the preparation of a variety of payroll-related documents.</li><li>Reconcile and audit account balances.</li><li>Resolve discrepancies in payroll information and/or documentation.</li><li>Prepare and reconcile various reports like pension reports, WorkSafe BC reports, etc.</li><li>Audit and compile data for maintaining monthly reporting and remittances. </li><li>Maintain payroll information, files, and records.</li><li>Supervise and train new employees, and support the Payroll Manager in corrective disciplinary actions.</li><li>Consult with Human Resources on the interpretation and application of various collective agreement provisions.</li><li>Lead the implementation of the payroll module of a new ERP system. </li><li>Communicate with a variety of internal and external stakeholders.</li></ul>