<p>Our client, with a worksite in Aggasiz, is looking for an Office Manager for their industrial location. The Office Manager will be a true Jack/Jill of all trades and be responsible for a whole host of tasks ranging from reception, daily administration and ordering supplies to dealing with vendors, organizing meetings and travel, basic payables and receivables support and ad hoc duties as assigned.</p>
<p>Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO.</p><p><br></p><p>This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Principal Support</strong></p><p>• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair</p><p>• Manage diaries, meetings, and competing priorities with strong attention to detail</p><p>• Anticipate needs and proactively manage scheduling conflicts</p><p>• Draft and manage correspondence as required</p><p><br></p><p><strong>Calendar, Travel & Logistics</strong></p><p>• Coordinate complex calendars and appointments</p><p>• Arrange travel itineraries (flights, accommodation, ground transport)</p><p>• Prepare briefing materials and ensure principals are well prepared</p><p>• Track confirmations, RSVPs, and key deadlines</p><p><br></p><p><strong>Property & Personal Coordination</strong></p><p>• Liaise with property managers and external vendors across multiple residential properties</p><p>• Coordinate household logistics and services as required</p><p>• Maintain organized records relating to properties, services, and renewals</p><p><br></p><p><strong>Collaboration & Office Support</strong></p><p>• Work closely with the existing Executive Assistant to ensure seamless coverage</p><p>• Provide occasional back-up support to the CEO’s EA when required</p><p>• Maintain organized files, contact databases, and key documentation</p><p>• Support broader administrative projects as needed</p><p><br></p>
We are looking for an experienced Executive Assistant to provide outstanding administrative and executive support to the President and Chief Executive Officer in Vancouver, British Columbia. This long-term contract position involves coordinating travel arrangements, managing schedules, and supporting investor relations, communication, and external affairs. The ideal candidate will thrive in a dynamic environment, handling complex tasks with precision and attention to detail.<br><br>Responsibilities:<br>• Arrange and manage intricate international travel plans, including last-minute changes, securing visas, and ensuring compliance with company policies.<br>• Oversee credit card reconciliations, expense reimbursements, and invoice processing for corporate communications.<br>• Coordinate internal and external meetings, events, and conferences, ensuring seamless execution.<br>• Maintain accurate passport records and organize immunizations for executive travel.<br>• Prepare thorough correspondence, reports, and presentations for internal and external stakeholders.<br>• Update and manage content on the corporate intranet site, ensuring information is current and relevant.<br>• Establish and maintain organized hardcopy and electronic filing systems for easy access and retrieval.<br>• Collaborate with other Executive Assistants to provide coverage and support cross-departmental initiatives.<br>• Assist with membership renewals, conference registrations, and subscriptions.<br>• Build and maintain strong relationships with travel agencies to handle emergencies effectively, including weekend support.
