<p>We are seeking an Executive Assistant to the CEO and Board of Directors to join one of our valued Toronto-based clients. The Executive Assistant serves as a highly trusted strategic partner, ensuring the smooth alignment of executive priorities and managing a wide range of complex and confidential responsibilities. Acting as a primary liaison for Board members, investors, and senior external stakeholders, this role demands outstanding professionalism and discretion, supporting both organizational objectives and the CEO’s personal initiatives.</p><p><br></p><p>Key duties include overseeing detailed and dynamic scheduling, maintaining comprehensive calendars for the Board of Directors and Board Committees, and coordinating governance-related activities. The EA advocates for the CEO across external commitments such as Board memberships and public engagements, leads project coordination, and prepares executive-level presentations. Maintaining strict confidentiality across all Board and Executive deliberations and organizational strategy is critical.</p><p><br></p><p><strong>Responsibilities and Duties</strong></p><ul><li>Serve as the primary point of contact for internal and external stakeholders, ensuring seamless coordination of meetings, events, and communications.</li><li>Manage complex scheduling for the CEO, Board of Directors, and Board Committees spanning multiple time zones; prepare agendas and distribute relevant materials.</li><li>Proactively anticipate the CEO’s needs as priorities shift, exercising strong judgment to address potential issues, opportunities, and required actions.</li><li>Draft correspondence and materials for external Boards, leveraging a robust understanding of corporate operations and industry context.</li><li>Arrange travel and accommodations; manage expenses and provide timely budget reporting for relevant departments.</li><li>Organize departmental meetings, record minutes, and circulate documentation promptly.</li><li>Create and maintain administrative processes that enhance accuracy, reduce redundancy, and contribute to organizational effectiveness.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
We are looking for an experienced Senior Administrative Assistant with expertise in HR operations to join our team in Toronto, Ontario. This role is essential in supporting various HR functions, including recruitment coordination, compliance tracking, and managing HR systems and documentation. The ideal candidate will demonstrate a detail-oriented approach and the ability to excel in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage and administer HR and talent management systems, such as BambooHR and WorkSuite, ensuring smooth onboarding and offboarding processes.<br>• Maintain accurate and current employee and consultant records, including managing HR files and documentation.<br>• Oversee the administration of employee equity grants and handle associated paperwork.<br>• Monitor and track the renewal and expiration of employment and consulting agreements.<br>• Develop and maintain HR templates, agreements, forms, and process-related documentation.<br>• Provide recruitment support by coordinating job postings, screening resumes, and scheduling interviews.<br>• Track and report on training progress, performance reviews, policy acknowledgements, compliance, and vacation usage.<br>• Assist in the development and improvement of HR policies and procedures, including conducting research as needed.<br>• Ensure compliance with governance standards and handle confidential HR documentation.<br>• Collaborate with teams to identify opportunities for process optimization within HR operations.
We are looking for a dedicated Administrative Assistant to join our team in Creemore, Ontario. In this long-term contract role, you will play a vital part in ensuring the smooth operation of administrative functions within our non-profit organization. If you are organized, detail-oriented, and excel at providing exceptional support, we’d love to hear from you.<br><br>Responsibilities:<br>• Manage and respond to inbound calls, providing courteous and attentive assistance to callers.<br>• Maintain accurate records and perform efficient data entry tasks to support organizational needs.<br>• Handle email correspondence, ensuring timely and appropriate responses.<br>• Coordinate and schedule appointments, meetings, and events as needed.<br>• Support communication efforts through inbound and outbound calls to stakeholders.<br>• Create and format documents, presentations, and spreadsheets using Microsoft Office tools.<br>• Utilize Google Suite applications to collaborate and manage workflows effectively.<br>• Assist in preparing reports and presentations with attention to detail.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Collaborate with team members to ensure administrative tasks are completed efficiently.
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>Join a dynamic team in the heart of downtown Toronto as an Office Experience Assistant! In this 13-month contract role, you will play a key part in creating a welcoming and professional office environment. You’ll support daily operations, maintain shared spaces, and provide exceptional service to staff and guests. Ideal candidates bring strong organizational skills, a service mindset, and the ability to adapt in a fast-paced, professional setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general office appearance and cleanliness; proactively monitor shared spaces, restock supplies, reset meeting rooms, and ensure surfaces and equipment are always guest-ready</li><li>Support maintenance and repairs by reporting facility issues and collaborating with vendors and building staff</li><li>Monitor and restock office and kitchen supplies, including ordering supplies as needed and organizing shared areas</li><li>Coordinate catering logistics for internal meetings and events; manage setup, food service, and teardown</li><li>Ensure conference rooms are clean, properly configured, and equipped with necessary supplies and basic technology support</li><li>Restock and maintain kitchen areas, monitor inventory, and ensure appliances are clean and in good working order</li><li>Assist with internal events, including setup, signage, and general logistics</li><li>Serve as the first point of contact for clients, visitors, and staff, delivering a professional and friendly welcome</li><li>Greet and register guests, provide amenities and information, and escort as needed</li><li>Assist with desk reservations, guest IT access, and ensure visitor security protocols are followed</li><li>Monitor the concierge inbox, manage visitor access requests, and print badges for staff and guests</li><li>Support your team by flexibly covering key duties during peak periods or team absences</li></ul>
<p>Our financial services client is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to the CEO and COO. This role requires strong C-suite experience, discretion, and the ability to manage competing priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, scheduling, and priority alignment</li><li>Coordinate domestic/international travel and oversee expense reporting</li><li>Prepare executive correspondence, reports, and PowerPoint presentations</li><li>Support Executive Team meetings (agenda preparation, minute-taking, follow-ups)</li><li>Provide Board support (scheduling, materials, minutes, action tracking)</li><li>Serve as a key point of contact for internal and external stakeholders</li><li>Manage confidential communications and ensure smooth day-to-day executive operations</li></ul><p><br></p>
We are looking for an experienced Senior Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will provide comprehensive support to ensure smooth daily operations, handling a variety of administrative and organizational tasks. Your ability to manage schedules, coordinate travel, and facilitate communication will be key to the success of this position.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and emails, ensuring effective communication and resolution.<br>• Deliver exceptional customer service by addressing inquiries and providing accurate information.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Schedule and coordinate appointments, meetings, and events to optimize time management.<br>• Manage travel arrangements, including booking flights, hotels, and transportation using Concur.<br>• Prepare expense reports and reconcile travel expenses using relevant tools.<br>• Create and edit documents, presentations, and spreadsheets with attention to detail using Microsoft Office applications.<br>• Support team members by handling inbound and outbound calls as required.<br>• Facilitate email correspondence, ensuring timely and thorough communication.<br>• Collaborate with colleagues to ensure seamless administrative processes and workflows.
<p>Our client a well established Public Accounting Firm in the Peterborough area has a current opening for a Senior Accountant. In this role, you will contribute to a range of accounting engagements, including compilations, reviews, and audit assistance along with tax. This position offers meaningful exposure to diverse clients and industries, providing opportunities to enhance your expertise and advance your career.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate on compilation, review engagements, and audit processes to ensure thorough and precise outcomes.</p><p>• Prepare and file accurate personal and corporate tax returns in compliance with regulatory standards.</p><p>• Maintain adherence to accounting principles and tax guidelines while managing financial tasks.</p><p>• Utilize accounting software and tools to streamline engagement processes and enhance efficiency.</p><p>• Communicate with clients and colleagues to address inquiries and provide clear financial insights.</p><p>• Reconcile accounts and balance sheets to ensure financial accuracy and transparency.</p><p>• Perform general ledger maintenance and journal entries to support financial reporting.</p><p>• Assist with month-end closing activities to ensure timely and accurate financial statements.</p>
